Loading...
HomeMy WebLinkAbout1974-06-05; Municipal Water District; MinutesMINUTES OF A REGULAR MEETING OF THE BGARD OF DIRECTORS OF THE CARLSBAU MUIdICIPAL MTER DISTRICT HELB ON JbNE 5, 1974, AT 2 P. M. 9 AT 5780 EL GAMIN0 REAL 9 CARLSBAD , CAL I FORN IA : I The txeeting was called to order at 2:03 P. M. by President Maerkle, with Directors Carmichael 9 Engelmann and Kelly answering roll call. Director Mac Leod arrived at 2:04 P. M. Wlso presentg were Manager Priciay, Legal Counsel Swirsky, Engineer Kubota, Public Relations Consultant Mitchell and Cffice Secretary. Also present, were Ron Beckman, Public hrks Director, City of Carlsbad, (arrived at 2:25 P.N.) 3 Superintendent John Henley (arrived at 2:lO P.M.), Mrs. Ruth Honnold and Mrs. A. J. Skotni cki 3 League of Women Voters, Gi 1 Davis 9 Reporter fcr the Blade-Tribune (arri ve at 2.04 P.M.), and representatives of various painting contracting firms who had submitted bids on the painting project today. Approval of After discussion, upon motion Gf Gi rector Engelmann, seconded Mi n Utes by Director Carmi chael and unaniQously carried, the minutes o approved as mailed out with mir;or corrections. Bid Opening - President Maerkle announced the official opening of the scale 1974 Reservoi r bids submitted for painting the 1.C. No. 3 - Unit C Reservoir Painting Program Reservoirs B and C; I .C. No. 2 - Unit E Reservoirs - D - 2 an La Costa Reservoirs , and Secretary Carmichael opened and read a tabulation of the bids submitted to members present; and listed below are the naRe of the contractors submitting bids and a grand total amount of each of their bids : the regularly schedulGd meeti;as of [Jay 15, 1974 were Contractor Grand Total Amount of Bid Calblasco, Inc. $ 84,671.00 Robinson-Eurnap Co. 9 Inc. 68,441 .OO Accent Painting, Inc. 89,080.00 W. E. Nalters & Son's 53,700.00 Jess B. Worthington 92,026.00 Robert Mc Mu1 fan & Son 123,116.00 1 Legal Counsel Swirsky confirmed that a17 the bi cis submitted were covered by a performance bond. Engineer Kubota recommended to the Board that we refer these matters on the entire bid opening to the Staff for preparation of a summary and report of their recornmenda tions to you for specific action. After discussion, upon motion of Director Carmichael 9 seconded by Director Mac Leod, and unanimously carried, Engineer Kubota' recommendation that the entire bid opening be referred to the Staff for their report and recommendations for specific action was granted. Engineer Kubota informed the Board that specifications for the 1974 Reservoir Paintit Project are primarily the same as required and furnished on the D-1 Reservoir, Engineer Kubota also discussed with the Board the graffitti problem and efforts to cope with this situation. Committee R.eports : San Diego County Gi rector Kelly informed the Board that there was no meeting Mater Authority to report on since the last report. Director Kelly informed the Board of the Inspection Tour S.D.C.C.I.A. has planned for June 7, 8, and 9 for an inspection tour of the Califcrnia Aqueduct Systerr! and Oroville Gam an6 that he and Manager Priday will be attending s ame . S.D.C.W.A. Director Kelly reported on a communication from the Authority Booth at Fair relative to volunteers from the Districts spending 3 or 4 the Board Members fi 11 out the form passed out to them, indicating their avai labi li tJ and to return the forms to Kanager Priday indicating their decision. Director Kelly informed the Board that he has a copy of Dr. Nooner's book, "Economic Analysis of Filtered Water Alternatives" which is avai 1 able to anyone who would 1 i ke to read it. I hours at their booth at the Fair, and suggested each of Pub1 i c Re1 ations : Di rector Engelmann Consultant Pli tchel 1 reported on the election returns of june Reelection 4th, 1974, which indicate that Director Enge1n:ann was re- of C lil id 0. Cistrict Engineer: elected t~ another tern! as a member of the Board of Directors I Subdi vi si on Engineer Kubota informed the Board of action to be taken on Program the following projects: North County Request for acceptaece and authorization for an additional Avi ati on Faci 1 i ty easement deed executed by the County of San Diego in favor of requires a wider easement to recover our line. After discussion, upon motion of Director Engelmann, seconded by Director Mac Leod and unanimously carried, approval was granted to accept the easement deed requested by Engineer Kubota. this Gistrict for our pipelil2e which was buried and now La Costa Greens Request for acceptance and authorization by the Board of an Corporation, and after discussion, upon motion of Director Mac Leod, seconded by Director Engelmann and unanimously carried, approval was granted to accept the easement aeed as requested by Engineer Kubota. Di s tri ct Request for acceptance and approval of a 15 foot easement dee Headquarters executed by C M W C to the San Diego Gas and Electric Co. Curb %I Gutter along the front of the Headquarter's property for constructio, motion of Director Carmichael 9 seconded by Director Mac Leod and unanimously carried approval was granted for a 15" easement deed by C N W 1) to the San Eiego Gas & Elect Co. as requested by Engineer Kubota. easement deed executed by Cal Pacific Properties 9 a Californi of underground pipeline facilities. After discussion, upon I Request for approval ar;d acceptance of an easemer,t deed executed by C M W D to the City of Carlsbad for an easerent of 8 feet across the entire frontage of C M irl D Headquarter's property, which anounts to 200 feet. After discussion, upon rnotion of Director Mac Leod, seconded by Girector Kelly, and unanimously carried, approval was granted to issue this easement deed to the City of Carlsbad as requested by Engineer Kubota. 2500 Navarra - Request for approval and acceptance of an easement deed execu- La Costa Land Co. by 25G0 Navarra Investment, a Limited Partnership, for a 6" 6" Water Main water mair. exteasion. after discussion, upon motion of Cirec. Extension Kelly, seconded by Director Carmichael 3 and unanimously carri( as requested by Engineer Kubota. La Costa Spa Request for approval and acceptance of an easement deed after discussion 3 upon txoti on of Di rector Engelmann, seconded by Director Mac Leod, and unanimously carried, approval was granted for acceptance of easement deed as requested by Engineer Kubota. La Costa Request for approval and acceptance of easement deed for an 8' Maintenance water main extension to put in a fire hydrant. After discussi Bui 1 ding upon motion of Director Carmi chael 5 seconded by Director Kell~ easement deed executed by La Costa Land Co. 9 as requested by Engineer Kubota. La Costa Request for approval of the Board of "as-built" drawings for i F1 ave Condomi ni ums 6" extension. After discussion, upon motion of Director Kellj seconded by Director Engelmann 9 and unanimously carri ea f apprc of "as-built" drawings was granted as requested by Engineer Kubota. Gibraltar Street Request for approval of preliminary plans from Lit Costa Vista La Costa - Lot 402 Associates, a Limited Partnership. This project is previous13 Board. He has signed the asreement, dated May 22, 1974, and in order to expedi te construction of this small project, request for approval is requested fcr these preliminary plans subject to receipt of bond by C M W D. After discussion, upon motion of Director Cartxichael , seconded by DirectGr Mac Leod, and unanimously carried, approval of preliminary plans, subject to presentation of bond, was granted as requested by Engineer Kubota. approval :tias granted to accept and record this easement deed executed by the La Costa Land Co., an Illinois Corporation, a1 l and unanimously carried, approval was granted to accept the identified with Mr. Kesslers who made a presentation to this -2- Don Ayres & Son Engineer Kubota informed the Board of his discussion with Master Planning Mr. Ayres at a meeting he and John Fierce had with him entire holdings covered by our District. Engineer Kubota submitted a letter to Mr. Ayres outlining C Iq ld G's policies, and informed him that it is essential that his property master plan cover his entire holdings for all water system purposes. recently relative to a master plan for a water system for his I Zone Change Engineer Kubota inforn-ed the Board that Woodside/Kubota and Property -"C" Tank Associates are working with the City of Carlsbad's Planning consi deratioris on tne proposed zone change of property around our "C" tank. President Maerkle called for a short recess at this time, 3:08 P.M. and the meeting returned to regular session at 3:25 P.M. Departmnt re1 ative to water service and environmental impact 5i stri ct Engineer Kubota requested the Board's approval to rescind the lleadq uarters action taken earlier by the Board to grant a 15" easement Curb & Gutter deed to the San Diego Gas & Electric Co. in re1 ation to the of Director Mac ieod, seconded by Ci rector Engelmann, and unanimously carriedg approval was granted to rescind action taken by the Board to issue an easement to the San Ciego Gas & Electric Co. as requested by Engineer Kubota. Headquarters Engineer Ktibota reported they are working with the Staff on Project the sewer servi ces and wi 11 be presenting this information a7( They are awaiting information from the City of Carlsbad as to their determinaticn of the actual cash contribution the District will make to the Palmer Estate. Manager Friday reported he has requested of Mr. Kubota that from now on the improvement project of the Headquarter's property will be handled by the Engirleer's office, and this decision was made at a meeting of the Finance Committee and approve( by President Maerkle. Sq ui res Dam Engineer Kubota informed the Boarti that Ftigro has submitted a report on the piezometer system and maintenance of same to hir and that he will have a further report for the Board on this matter after submission to the State Department of Darn Inspection, the report of our findings and recommenda- tions and their decision on same. Corrosion Control Engiarer Kubcta informed the Board that the study has not beer regularly scheduled meeting of the Board, and same was grantec City of Carlsbad - Engineer Kubota reported on the meeting attended by Public Wol Who1 es a1 e Service Director Ron Beckman, Mr. Tim Flanagan, Mr. Bob Neeley and blr, Connection Chuck Anson of the City of Carlsbad, Mr. Priciay, Mr. John fienley, Mr. John Pierce and himself, and felt it was a very PI ducti ve meeting. A written report was prepared and submitted to the City of Carlsbac The City has agreed to reorganize their operating procedures so that they can take a. uniform flow, and Engineer Kubota reported they wi 11 experiment this summer and see how it goes. General Manager: curb anti gutter installation. After discussion, upon motion with a complete design to the Board for their consideration. I Study completed and asked permission to present same at the next I Carl sbad Counci 1 Manager Priday reported on his attendance at the meetinrg of tl Meeting City of Carlsbad Staff and the District's Staff and that because of Pub lic Norks Director Ron Beckman's interest and assistance which will bc needed if and when the Eistrict goes for a possible bond issue eventually, as far as our capital improvement plans are concerned. Nanager Pridzy requested the two operating superintendents to draw up an operating brochure to clarify the location of val ves in the event they are not avai 1 able. it was mutually agreed to meet more frequently, basically I'4anager Friday felt the meeting was very productive and informative and that they will colati"nue to hold these meetings, and work toward accomplishing goals which will be in the best interest of the people. Manager Friday reported that the Operations Meeting and Service Area Meeting were held on June 3, 1974. - - 3- Manager Pri day reported two Finance Committee Meetings were held, one on May 13, 1974 and one on Nay 30, 1974, and Engineer Kubota attended the May 30th meeting, and that considerable information was covered and are now awaiting final clari fi cat' on some i tems from Mrs. Nilda Simpson, who wi 11 be returning from her vacatior; on Mi 21st. On May 21st, 1974 a Personnel Committee meeting was held and reviewed some of the i tern to do with next year's budget, and a report wi 11 be made to the Board at the tim of the preliminary budget report. I ns uran ce At the regular staff meeting held prior to each regularly Cove rage scheduled Board meeting 9 attended by Legal Counsel Swi rsky , Engineer Kubota, Consultant Hitchel 1 and myself 9 we discussel the District's insurance status. iipon checking with our insurance agent, Mr. Teaguc relative to the loss of two of the District's meters, which were stolen from an installation, that the District is not covered insurancewise for this loss, which amounts to over $9C0.00, nor is the Oistrict covered for our stock within our area either. On that basis, knowing there are other things not covered, including damage to the outside of our tanks, Manager Priday suggested the District have a survey made by a team of insurance analysts, and get a report on the total insurance requirements for the District. After discussion, upon Rotion of Erector Mac Leod, seconded by Director Engelmann, and unanimously carriedg approval was granted to Nanager Pri day to have such a survey made and report to the Board on thei r recommendations. President Maerkle suggested we arrive at some method of identification to be affixec to our meters which would enable us to report on their loss, and aid the District in their recovery. I 'I Water Usage Director Kelly inquired about current water usage and Manage1 Priday reported water deli very at 12 c.f.s. now with expecta; of an increase next month due to requirements of the agricultural users 9 and that t\ 3li meters were set this week, with two more to be set soon, and feels the usage is down due to the overcast lately. Kanager Priday informed the Board on the experimenting being done in our area with drip irrigation and is being tested on a 5 or 6 acre tract. Operations : Spec-i a1 Manager Priday asked the Board for approval of payment of an $240.00 covering the period from February 26 to Apri 1 25, 19; in connection with the law suit azainst Taylor & Hoover on th2 painting job. After discussion 3 upon motion of Di rector Engelmann, seconded by Director Mac Leod and unanimously carried, approval for payment of $240.00 invoice was granted as per Manager Priday's request. Manager Pri day presented a statement for services rendered by Woodside/Kubota & Associates, Inc. covering period from May I, I974 to May 31, 1974 in the amount of $5,2C7 to the Board for their approval. After discussion 3 upon motion of Director Kelly, seconded by Director Carmichael , and unanimously carried, the Board granted approval for payment to Moodside/Kubota & Associates , Inc. in the amount of $659.00 for general engineering, $3,419.00 for special accounts and $1,131.00 for the Arena1 Road project for a total sum of $5,207.00. Investments of 60 days. After discussion, upon motion of Director Engelmann, seconded by Director Mac Leod, and unanimously carried, actiovr taken by Treasurer Kelly was ratified as stated. Rati fi cation of tipon motion of Director Mac Leads seconded by Director Checks Carmichael, and unanimously carried, the Board ratified covering the period from Nay 24 , 1974 to June 5, 1974. Operations : Water delivery from S 0 C W A was reported by Superintendent John Henley at 12 c.f.5 and the'lake level ai; 500.8, and are asking for a'flow of.16 c.'f.s. Accounts invoice from Mr. Sauer for legal expenses in the amount of I Director Kelly reported to the Board on the reinvestment of $125,GOO at 9-7/8% interest rate on May 31, 1974 for a perioc Checks No. i638 through NO. 1688, in the amount of $148,804.4 .. -4- Executive Session Upon motion of Director Carmichael , seconded by Director Engelmann, an executive session was called for at 4:15 P.H- for discussion regarding possible litigation. Upon motion of Director Nac Leod, seconded by Director Kelly, the meeting was returned to regular session at 5 P.M. Other Matters : I Engineer Kubota recommended at this time that the meeting be adjourned to next Gdesnesday, June 12th, 1974 at 2 P.M. to expedite the awarding of a contract on which sealed bi ds were opened today. Arenal Road Engineer Kubota asked the Board for their approval of plans Project subrni tted by Don Hubbard Contracting Co. for the shoring of their trenches on the Arenal Road project which is a require- Kent of the State of California that these plans be submitted on their standard form to them for their approval. After discussion 9 upon motion of Director Mac Leo( seconded by Cirector Engelmann, and unanimously carriedg approval of the shoring plans submitted by the Don Hubbard Contracting Co. 5 dated Nay 24, 1974 was granted. Purchase Order Nanager Priday requested approval of the Board for issuance ( steel 18" pipe to the Vista Irrigation District in the total amount of $324.85, or $8.12 per foot. After discussicn, upon motion of Director Mac Leod, seconded by Director Engelmann, and unanimously carried, approval was granted for issuance oi Purchase Order No. 1651 as stated by Manager Prikhy. Adjournment of Director Carmichael moved that this meeting be adjourned to Meeting 5:05 P.M. the same place, Wednesday, June 12, 1974 at 2 P.M. Purchase Order No. 1651 for 40' of cerrient lined and coated Respectfully submitted, I g! G c/ j @" L.->.L,4>./&/"i Secretary of the Board of Directors I . I .~ Meeting of June 5, 1974 . /