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HomeMy WebLinkAbout1974-08-07; Municipal Water District; MinutesI MINUTES OF A REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE CARLSBAD MUNICIPAL WATER DISTRICT HELD ON AUGUST 7, 1974, AT 2 P.M., AT 6480 EL CAMINO REAL, CARLSBAD, CALIFORNIA: The meeting was called to order at 2:OQ P.M. by President Maerkle, with Directors Kel ly 9 Engelmann and Mac Leod answering roll call . Also present were Manager Pri day 9 Legal Counsel Swi rsky , Engineer Kubota, Pub1 ic Re1 ations Consultant Mitchell and Office Secretary. Also present, were Charles Gibbs, Acting Director of Public Uti1 ities and Maintenance for the City of Carlsbad, Superintendent John Hen1 ey (arrived at 3:20 P.M. 1, Gi 1 Davis, Reporter for the Blade-Tribune, Mrs. Arthur Bonas, Citizen's Advisory Committee and Mrs. Ruth Honnold and Mrs. A. J. Skotni cki of the League of Momer: Voters a Director Carmichael was absent because of the death of his brother and his attendance at the funeral out of state. Approval of After discussion, upon motion of Director Mac Leod, seconded Mi n Utes by Director Kelly, and unanimously carried, the minutes of correction as noted. Conmi ttee Reports : San Di ego County Director Kelly had no report on S.D.C.W.A. Water Authority Public Relations: State Water Public Relations Consultant Mitchell advised the Board that Tour he has made arrangements for the State Mater Tour and has tentatively settled on the date for September 27, 28 and 29 with the Los Angeles group, although a firm commitment has not been made as yet. V. I .D. and Oceanside are very interested in the tour and I%-. Mitchell feels there will be no problem in getting a busload of 35 people to go along, and also no problem in getting Hans Doe of the Water Authority to sponsor the tour. Mr- Mitchj plans to have a full report by the next meeting. Landscaping of Director Engelmann advised the Board that Manager Priday Tank Areas has solicited landscaping concerns in the area for quotations on delivery of trees and soil amendments and also quotation for planting of the trees and as of this date only one bid has been received from the 7 companies contacted, and by the next regularly scheduled meeting of the Board he hopes to have a detailed report on the cost involved in landscaping the District's tank areas. Insurance Legal Counsel Swirsky referred the Board to the copy of Program the proposal received from the District Insurance Association which had been mailed to each member of the Board and Staff. Counsel Swirsky will prepare a checklist of the items covered in the proposal which he wi 11 pass out to each and requests perusal of the proposal and comments. Operating Budget Manager Priday distributed a copy of the proposed operating Fiscal Year 1974/75 budget for Fiscal Year 1974/75 to each member of the Board Discussion and Staff which had been reviewed by the Finance Committee. budget and stated that the increases in labor and salary items reflects the 10% increase in wages granted to the District employees for the 1974/75 fiscal year. The increase in "Supervision, Meter Readings & Other" item is due to the proposed hiring of a man for meter reading and meter accounting for the last six months of the year, necessary because of the increase in number of meters to read at that time. Increases in items covering supplies is due to the increase in costs to the District of various items. The increase in the "Telephone & Radio" item is due to the proposed installation of a telephone in the Manager's automobile. Account #5622 was increased at the request of the Board. President Maerkle recommended an increase in Account #5628 due to the increased cost in accommodations. The "Maintenance - General Plant" item has been increased by $2,000 to cover the cost of either painting of the District buildings, or cost to pave the area which was dug up to put in the drain lines, and Manager Priday suggested the Committee covering this should be the one to determine the priority in this regard. the regular meeting of July 17, 1974 were approved with I Manager Priday reviewed each i tern 1 isted on the proposed I /, The Special Events item was increased due to the proposed State Water Tour the District is planning. Manager Priday reported the 1974/75 Maintenance & Operations Budget is. up 11.9'5% over the budget of last year. As of June 30, 1974, the total water sales was 51% of our total production, and the City of Carlsbad, as a wholesale customer, was 40%. Production was 10,028.9 acre feet and this is an excess of approximately 1,100 acre feet in production over last year. Water losses for the 12 month period is 5%, and it was unanimously agreed that this is a very good record and a great improvement over former performance re co rds . Manager Priday reported that Engineer Kubota has turned in a proposed capital improvement program and the Finance Committee are meeting next Wednesday, and at the next meeting of the Board, we can introduce and approve all of the budget. Manager Priday requested that as of nows the Board accept the Maintenance & Operation Budget for FY 1974/75 as submitted. After discussion, upon motion of Director Kelly, seconded by Director Engelmann, and unanimously carried, approval was granted of the Operation & Maintenance Budget for FY 1974/75 as subn;itted for a total amount of $239,708.00. President Naerkle called for a short recess at this time, 2:55 P.M. , and the meeting was resumed at 3:20 P.M. Proposed Bond President Maerkle inquired about action being taken in connec- Issue Tri-Agencies tion with our Tri-Agencies Pipeline project. Manager Pipeline Priday reported that he and Engineer Kubota have been discuss- stand in this regard and also the Finance Committee to deternine when we are going to get involved in that kind of expenditure as far as a bond issue is concerned. Consultant Mitchell suggested a joint venture with V.I.D. and Oceanside in a promotion program, and felt that the State Water Tour would be a good time for discussion in this regard. Counsel Swirsky reminded the Board and Staff relative to conditions required by the Board of- Supervisors to get this item on the ballot and will have additional information on requirements at the next meeting of the Board. Consultant Mitchell feels that the Tri-City Hospital bond issue will probably appear again on the March, 1975 ballot, and questions the matter of both issues appearing on the same ballot. District Engineer: Altamire ' Engineer Kubota requested the Board for their approval for i.1 I ing this and will have a status meeting to find out where we 1 . Subdi vision acceptance of a quit claim deed to Pacific Scene covering the easement issued to the District when the original pipeline was installed. Our new pipeline is now installed in the new road. After discussio upon motion of Director Mac Leod, seconded by Director Engelmann, and unanimously carried, approval was granted as requested by Engineer Kubota. Villa La Costa Engineer Kubota reported Cal Pacific Property , Inc. have La Costa Greens and recommends that the Board accept the public improvements, estimated at $10,COO and release of bond No. 230863L. Afker discussion, upon motion of Director Engelmann, seconded by Director Mac Leod, and unanimously carried, acceptance was granted as reported by Engineer Kubota. Meter Installations There was a discussion relative to the areas of high density In High Density and the problem of repairing our lines and the cost involved Areas in restoration of roads for one thing. Engin eer Kubota ;,' are available in this regard. Arenal Road Engineer Kubota reported this project is completed and Extensi on asked the Board for their approval of a progress payment No. 2 upon motion of Director Mac Leod, seconded by Director Kelly, and unanimously carried, approval was granted to release payment No. 2 to Don Hubbard Contracting Co. as recommended by Engineer Kubota. Lot #8 completed their work and final inspection has been made I) I reported they are looking to see what kind of alternatives in the amount of $959 to the Don Hubbard Contracting Co., and Engineer Kubota also requested acceptance of the Board of the pub1 ic works project on this extension, and authorization for the Secretary of the Board to file a notice of completion. After discussion, upon motion of Director Engelmann, seconded by Director Mac Leod, and unanimously carried, approval was granted to accept the Arenal Road Extension project as reported -2- by Engineer Kubota. I Reservoir Painting Engineer Kubota advised the Board relative to the progress Project in the painting of the reservoirs and the work being performed by Robison-Burnap Co. is very satisfactory, and requested that the Board approve a progress payment No. 1 to this subcontractor, in the sum of $13,934.00. After discussion, upon motion of Director Mac Leod, seconded by Director Kelly, and unanimously carried, authorization was granted to release progress payment No. 1 to Robison-Burnap Co. as recommended by Engineer Kubota. Headquarters Engineer Kubota thanked the Board for their congratulations Project on improvements to the driveway at the District Headquarters. seal coat should be applied to the remainder of the parking lot a1 'I the way to the gate and in this regard advised he had a quotation from George Fleuret and Son! to sand and seal the area for a sum of $450, and requested the Board to authorize issuanc e of a purchase order to George Fleuret and Sons in the sum of $450 to ) perform this seal job , and upon motion of Director Mac Leod, seconded by Director Engelmann, and unanimously carried, authorization was granted to issue a purchase order to George Fleuret and Sons in the sum of $450.00. Engineer Kubota advised the Board that in his opinion, a Engineer Kubota also recommended to the Board their authorization of a partial payment for the work completed by George Fleuret and Sons on Purchase Order No. 1654 in the sum of $4,004.85. After discussion, upon rnotion of Director Engelmann, seconded by Director Mac Leod and unanimously carried, authorization was granted by the Board to issue a check to George Fleuret and Sons on Purchase Order No. 1654 in the sum of $4,004.85. Squires Dam Engineer Kubota advised the Board they are continuing surveillance cause of the poor taste and odor in our water and at the suggestion of Superintendent Henley and Manager Priday, a fresh water biologist has been making an investigation of the Dam to see if he can trace the cause of the problern and avoid this happening in the future, and he will submit a report to us on his findings and recommendations. Engineer Kubota reported on correspondence from the State Division of Safety of Dams in which they recommended retention of the valve system and discussed the alternatives in repairing this project. Inundation Map Engineer Kubota reported the State has approved the and testing of our water supply in an attempt to determine the I District's Inundation Map downstream of Squires Dam. San Di egui to Engineer Kubota advised the Board of a report from the San Area P1 anni ng Dieguito Community Planning Group relative to the area regarding public agencies and their input in this planning. Oceanside-Carlsbad Engineer Kubota advised the Board of the testing of the Inter-Tie Inter-Tie over a period of 2 hours which was successful and Oceanside to the Carlsbad area. Consultant Mitchell and the Press were present to report the event. General Manager: south of Palomar Airport and their specific recommendations about one-quarter of an acre of water was run in from the I Cal i forni a Manager Priday reported on his attendance at the Cal ifornia Special Districts Special Districts Association Meeting held July 25, 1974 Association on which he is a Director and was appointed Chairman of the Seminar Committee. There was a discussion regarding the Federal Labor Law, and group purchasing, which has a great potential and will be delving into this matter as feel it has a lot of merit, and will be setting up a procedure by thich we can purchase by group. Discussed the Hawkins Report on the Special Districts that had to do with the State projects; and a review of the Comprehensive Plan of the San Diego Region and their goals. The Cal o OSHA Safety program was also discussed. Manager Priday also reported on his attendance at the Council Meeting and reviewed for the Board the items discussed at the meeting. - 3- Operations: The flow from the Authority is running 22 c.f.s., and the Lake level is at 499.1 Telephone Manager Priday reported on the problem with telephone Service service experienced by the District recently and that days, and the telemetering equipment was out of service one night. In this regard, due to the amount of time spent by our crew due to this interruption in service, we are going to keep a tab on the amount we have spent in man hours and send the Pacific Telephone Company a bill for our costs. Speci a1 Manager Priday presented a statement of services rendered Accounts from Woodside/Kubota & Associates for approval by the from June 22 to June 30, 1974 for Fiscal Year 1973/74. After discussion, upon motion of Director Mac Leod, seconded by Director Engelmann, and unanimously carried, the Board approved payment to Woodside/Kubota & Associates in the amount of $242 for general engineering, $828 for special projects, $222 for the 1974 Reservoir Painting Project and $517 for the pipeline break west of "D" Reservoir, for a total sum of $1,089. Rati f i cation Upon motion of Director Mac Leod, seconded by Director of Checks Engelmann, and unanimously carried, the Board ratified July 17, 1974 to August 7, 1974 in the amount of $83,651.89. -Adjournment Upon motion of Director Mac beod, seconded by Director 16, 1974. because of their crew, we were out of service for 2 I Board, which covers the final billing for the period checks No. 1818 through No. 1855, covering the period from Engelman, the meeting was adjourned to 2 P.M., August Respectfully submitted, I I I -4- Meeting of August 7, 1974 NOTICE OF ADJOURNPENT :I); NOTICE IS HEREBY GIVEN, in accordance with Section 54955, Government Code, State of California, that the regular meeting of the Board of Directors of CARLSBAD MUNICIPAL WATER DISTRICT of August 7, 1974 has been duly adjourned to August ,, 16, 1974, 2:OO o'clock P.M., at the Board Room, CARLSBAD MUNICIPAL WATER DISTRICT, 5780 (6480) El Camino Real, Carlsbad, California. DATED: August 7, 1974 8 HAROLD M. ENGELMANN Assistant Secretary, CARLSBAD MUNICIPAL WATER DISTRICT and of the Board of Directors thereof 8 ,. DECLARATION OF POSTING g PAUL S. SWIRSKY declares: That he is now and was at all times herein mentioned a citizen of the United States over the age of eighteen (18) years and competent to be a witness herein. That on August 8, 1974, and within twenty-four hours after time of the adjournment of the regular meeting of the Board of Directors of CARLSBAD MUNICIPAL WATER DISTRICT on August 7, 1974, he securely and conspicuously posted on the bulletin board of the CARLSBAD MUNICIPAL WATER DISTRICT, located at 5780 (6480) El Camino Real, Carlsbad, California, at the en- trance to the regular meeting place of the Board of Directors Of the CARLSBAD MUNICIPAL WATER DISTRICT, a copy of the attached notice of adjournment of regular meeting of the Board of Direc- tors of CARLSBAD MUNICIPAL WATER DISTRICT, said attached copy being in all respects the same as the notice posted and said copy made a part hereof. a I declare under penalty of perjury that the foregoing is true and correct. Executed on August 8, 1974, at Carlsbad, California, ../- !* ,, ,,.;2*, 5, LZj\ "PAUL S. SWIRSKY p .- 8, i