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HomeMy WebLinkAbout1974-08-21; Municipal Water District; MinutesMINUTES OF A REGtiLAR MEETING OF THE BOARD OF EIRECTORS OF THE CARLSBAD MUNICIPAL WATER DISTRICT HELD ON AUGUST 21, 1974, AT 2:OO P.M., AT 6480 EL CAMINO REAL, CARLSBAD, CALIFORNIA: The meeting was called to order at 2:06 P.M. by President Ivlaerkle, with Directors Carmichae'l 3 Engelmann, Kelly and MacLeod answering roll call. Also present, were Manager 'Priday, Legal Counsel Swirsky, Engineer Kubota and Office Secretary and Publ ic Kelations Mi tchel 1. Also present, were Publ ic Morks Director Ron Beckmi of the City of Carlsbaci, Mrs. Arthur Bonas, Citizen's Advisory Committee and Gil Davis, reporter for the Blade-Tribune. Approval of Minutes After discussion, upon motion of Director Mac Leod, of August 7, 1974 seconded by Director Engelmann, and unanimously carried, Meeting , and the Minutes of the regular meeting of August 7, 1974 Adjourned kegular Meetit?g was approved with correction as noted. of August 16, 1974 seconded by Director MacLeod, and unanimously carried, the minutes of the adjourned regular meeting of August 16, 1974 were approved with corrections as noted. Committee Reports : San Diego County Director Kelly had no report of a meeting of SDCWA Water Authority as no meeting was held since his last report. Director Kelly read the recent press re1 eases on b1.W. 0. to the Meeting which noted their adoption of their 1974/75 budget and setting of a property tax rate of 14$ for each $100 of assessed valuation, projection for the coming fiscal year and the appointment of Warren W. Butler as President to succeed Joseph Jensen who died recently. Nanager Priday informed the Board of the tax rates set by the Water Authority for the fiscal year 1974/75 under their Resolution No. 74-31. Public Relations: State Water Tour Consultant Mitchell advised the Board that there has beer September as he reported previously to No~ember, due to a conflict of dates for other events scheduled by the Authority, and he will have the arrangements finalized and will present to the Board at the next meeting. C.M.W.D. Picture Manager Priday suggested the District build up a 1 ibrary Library of pictures of the important events and projects relatins to the District , and it was agreed that this would be a worthwhile project and the members have offered to contribute their pictures. Tri -Agencies Manager Priday advised the assembly that he has written Pipel ine Project a letter to ijob Melbourne requesting status of the Tri-Agencies Pipel ine project, because it was a priority item as far as our budget was concerned and were setting up a capital improvement program where we must in the very near future go to a bond issue, and Mr. Melbourne rep1 ied by telephone that the plans and profiles were almost completed, and the specifications are underway. The EIR is to be done by URS Research Company and have tentatively set a date, providing it is possible to get everyone together, for September 3rd, for anotner status report in more detail. Also under considera- tion is the right-of-way and Mr. Melbourne feels it should be part of a street network, but so far they are looking at 20 to 25 feet, and this subject will come up with the agencies involved. It figures out now that a total of about 5 acres will have to be acquired, unless it goes into a street pattern. The bill for the aerial photographs amounts to $3,800 which cost will be borne by the 3 agencies invol vea. Paci fi c Tel ephone To President Maerkle's inquir re arding billing Pacific disruption of service, Manager Priday reported that a billing has been made up with a 25% overhead charge added, but he has had no response to the billing from Pacific Telephone so far. I After discussion, upon motion of Director Epgelmann, I a change in the projected date of the tour from late I Telephone for costs incurred i? y tle Di.strict due to Meeting of August 21, 19; Board Communi cations : Uti 1 i ty Rates Director Carmi chael advised the Board of the current other large cities throughout the country and the rates of S.D.G. & E. compare very favorably to others s which he read from statistics in a report put out by P.G. & E. Director Carmichael gave a vote of thanks to Gil Davis for his release on C.M.N.D. 'S budget data which made the front page of an issue of the Blade-Tribune. Landscaping Manager Priday reported that in connection with lands- Reservoir caping of the District's reservoir areas, he contacted of the JBN Landscaping Co. , and called for 3 samples each of the Eucalyptus and Myoporium for viewing by the Landscaping Committee members. Manager Priday reported this concern can do the work whenever we are ready for it 5 and felt it would be advisable to wait until after the tanks are all painted. Also, feels it would be advisable to use drip irrigation as a watering system and will take Pete Scaparo around to the sites and ask him to submit a bid on installation of drip irrigation. Manager Pri day suggesteci we put the order in now y as there wi 11 be an increase in the cost of the pl antings in November, and he will store the plant- ings until we are ready to put them in. Legal Counsel : Proposition [io. 9 Counsel Swirsky called to the attention of the Board meml larly that the District now will be ob1 igated to work out what they call a Conflict of Interest Code sometime after April , 1976, and the reviewing body in thi case will be the County Board of Supervisors. District EnGineer: 2500 Navarra Engineer Kubota reported a request from the 2500 Navarra Con domi n i ums Investment Company on which you have previously accepted end of Navarra, and due to relocation of water meters and services, we now have from them the third easement deed, and recommended the Board accept this easement deed today. After discussion, upon motion of Director MacLeod, seconded by Direct( Engelmann, and unanimously carried, approval was granted to accept the third easement deed as outlined by Engineer Kubota. La Costa Water Engineer Kubota introduced to the Board the new map Sys tem Map he has prepared which shows in the green color all of the completed projects, and in the red color projects in the planning stages. This is a complete composite map of the entire water system at La Costa. A1 acante Hi 11 s Engineer Kubota reported that the San Diego Gas & Electri Underground Power Line - Co. nas made a decision to put in an offsite underground S.D.G. 8( E. power facility across the canyon at the east end of the drinking fountain. We have a formal request from them to share with us a portion of a 20 foot easement we now hold and have what we designate as a joint use arrangement for use of our easement and request action of the Board to authorize tb President to execute this joint use agreement for the Alacante Hills underground ~\~ power 1 ines. After discussion, upon motion of Director MacLeod, seconded by Director Engelmann, and unanimously carried, approval was granted as requested by Engineer Kubota. Headquarters Engineer Kubota advised that the project is nearing Project completion and he will have a final report in writing wh-i ch will be presented to the Board. tie presented for the Board's approval, authorization to make a final payment to George Fleuret ana Sons in the sum of $2,347.90. After discussion, upon motion of Director Carmi chael y seconded by Director Kelly y and unanimously carried, approval was granted to make this final payment for the paving work to George Fleuret and Sons. Engineer Kubota presented for the Board's approval request for final payment to Don Hubbard Contracting Co., under Purchase Order #1655, in the amount of $4,620,62 based on this approval and review of the work completed by this subcontractor. After discussion, upon motion of Director Mac Leod, seconded by Director Engelmann gas and electric rates in the California areas and I the low bidder on our request for quotation,s Pete Scapa~ the various parts that will be applicable, and particu- two easement deeds on their condominiums at the West golf course area, where we have agreed to put in a 'I -3- Meeting of August 21, 1 anci unanimously carried, approval was granted to -issue a check to Don Hubbard Contracting Co. in the amount of $4,620.62, as a final payment. President Maerkle called for a short recess at this time, 3:OG P.M. 5 and the meeting was resumed at 3:26 P.M. I Construction Engineer Kubota reported to the Board that he is working Projects with the Staff in an atteiyt to evaluate what itens of the concern regarding the continued escalation of construction costs of pipelinc and valves, and suggesteti stockpiling of materials as an economy measure, and he will have a detailed report for the kard's consideration. to activate in construction projects, primarily because San Ciiego County Engineer Kubota advised the Board of the intentions of Proposed Park the Cou~ty to develop a park on old U.S. #lo1 Highway and this area is in our District, and they wanted to take water from us s but our nearest water is a mile away, so they propose that they get their supply from the San Dieguito DistrZct which is about 3000 feet away and run a new wzter 1 ine up there. He advised that this Board will be involved, if you will sanction an arrangement where the San Dieguito Irrigation District wi 11 provide water services to our Gistri ct to them, and it was agreed to by President Maerkle that this would be a satisfactory arrangement. Pal omar Ai rport Engineer Kubota reported they have a formal inquiry from S. C. County. They have forwarded to us their proposed acquisition map for the second runway at Palomar Airport; a strip of land exactly 1000 feet north of the existing own ership. The Gistrict's 16" line goes right through the middle of this strip of land, and we Ere furnishing them with the plans and will be involved in the investigation, ar,d feels our 16" 7 ine underneath this runway would not be workable, and wi I1 file a report and get together with the County people to work this out. Engineer Kubota also feels we shoui ci get together with the Airport planners to formulate a master plan to cover thier water service requirements for the enti re Airport complex. Engineer Kubota also reported he has had several more sessions with the City of Carlsbad as far as water service areas are re7 ated to the area around our E tank, and are working with the Staff at the City on some of their water system ?ro- jections, flows and water storage. General Nanager: Carl sbad City Manager Priday reported on his attendance at the last Council keting City Council Neeting. They had a hearing on the Rancho will pick up approxinately $156,G00 of the cost of this system, and Rancho CArlsbad wi!l be responsible for their internal "Lei-ins a.nd other conditions impose A 190-unit con&ornini urn on 28 acres of 1 and at Lowder Lane and Poinsettia Lane was approved and this will be ir! our District water system, Approved, the 3 res01 utions of agreements for improvements in connection with KOA Campground, and Engineer KuLota is working on our porticn of the project concerning an agreement with Nr. Carroll Kelly- There was a discussion re! ative to expenditure of bond funds for County Parks 9 and in this regard Director Carmichael and I had a meeting with the County indicating and re$orting to the Boarti that any contributions our District might have coming be given to the City of Carlsbad because their overall picture was more comprehensi I Carlsbad Underground Uti1 i ties District and the County I The tax rates were fixed at $1.95 frir the general area and $1.84 for the LaCosta area o iiorth County NanaSers Manager Priday reported on his attendance at the weting Meeting this mrning of the North County Managers, md one of into in ordering and obtzining naterials and supplies for construction work. Operations: As of todzy, our flow from the Authority is 22 c.s .f o 3 and the take level is at 496 Line Break Nanager Priday advised the Board of the leak in the 2" the main topics of concern was the problems they are runn - 3- Meeting of August 21, 19; bypass of our 12" D-l 'line, which has been repaired temporarily by abandoning the 2" bypass + Chlorine Station at Manager PRIDAY REPORTED TO THE Board ccncerning the mani: Santa Fe Reservoir leak at the Chlorine Stat-ion on Tuesday, August 12th, be replaced. The station is in service now on a temporary basis. Speci al Accounts Manager Priday presented a statement of services from District in connection with the faylor-Hoover suit fn the amount of $175, and recommended payment of this bill e After discussion, upon motion of Director Carnlichael 3 seconded by Director Engelmann, and unanimously carried, approval was granted to make this payvent of $175 to Mr. Swirsky for iegal fees in connection with the Taylor-Hoover matter. Other Matters: Director Kelly discussed the concern he has regarding the proposed Federal prison site in Carlsbad, and feels that the Board should take a stand against this propos a1 o Ratification of Upon motion of Director Elac Leod, seconded by Director Checks Engelmann, and unanimously carried, the Board ratified from August 16, 1974 through August 21, 1974 in the amount of $45,887.25. Executive Session Upon motion of Director Mac Leod, seconded by Director time, 4:OQ P.M. for personnel reasons. ljpon motion of Dire.ctor.Mac Leod, seconded by Girector Engelmann, the Board went out of executive session at 4 :49 P.M. , and a1 1 Board members returned to regular sess i on a Chlorine Station Legal Counsel Swirsky recommended thTrt the board adopt a Breakdown motion that the Manager be directed to secure a detailed Mac Leob made the motion, seconded by Director Engelmann, and unanimously carried by the Board, said motion was adopted. C.M.W. D. Policy iegal Counsel recommended to the Board that the motion Reference Raise set forth in the Minutes of August 16, 1974 with referenc to a pol i cy by the Board with regard to permanent raises be modified so that the Board adopt a motion as a policy that. any permanent raises by Carlsbad Municipal Water District will not be considered by the Board of Directc without the recommendation of the appropriate committee. Upon motion by Director Carmichael 9 seconded by Director Kelly, and unanimously carried, motion as stated above by Legal Counsel Swirsky was adopted. Adjournment Upon motion of Director Carmichael , seconded by Director adjourned at 4:53 P.M. which flooded out the control panel 3 which will have to I Mr. Swirsky for special legal services rendered to the checks No. 1924 through No. 1938, covering the period Engelmann, the Board went into executive session at this 'I report on the Chlorine Station breakdown, and Director Engelmann, and unanimously carried, the meeting was Respectfully submitted, I Secretary of the Board of Directors Meeting of August 21, 1974 -4-