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HomeMy WebLinkAbout1974-09-18; Municipal Water District; MinutesMINUTES OF A REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE CARLSBAD MUNICIPAL WATER DISTRICT HELD ON SEPTEMBER 18, 1974 AT 2:OO P.M. AT 6480 EL CNIINO REAL, CARLSBAD, CALIFORNIA: The meeting was called to order at 2:lO P.M. by President Maerkle, with Directors Carmichael 9 Engelmann, Kelly and MacLeod answering roll call. Also present were Manager Priday, Legal Counsel Swirsky, Engineer Kubota, Public Relations Consultant Mitchell and Office Secretary. Also present, were Utility Director Charles Gibb of the City of Carl sbad, and Mrs. Ruth Honnold, of the league of Women Voters. Approval of After discussion, upon motion of Director MacLeod and Mi nu tes seconded by Director Engelmann, and ucanimously carried, approved as corrected. Oral Communications from the Audience: Counsel Swirsky advised the Board that this category has been created to cover the situation when someone desires to make a presentation to the Board. Committee Reports: San Diego County Di rector Kelly appraised the Board of his attendance at the Water Au thori ty last meeting of the S D C W A, and the formation of a new opposition to proposed vi tal water projects, and in particular Me1 ones Dam on the Stanislaus River, and Director Kelly is of the opinion that the significant factor behind their opposition is to stop growth. Public Relations: I the Minutes of the regular meeting of September 4, 1974 were Environmental Committee and theSr planned impact on I Proposition 17 - Public Relation Consultant Mitchell passed out to the Board November 5th and staff a press release from MWD taking a stand against Election Proposition 17 which will appear on the November 5th ballot of the New Me1 ones Dam in Northern Cal ifornia. Mr. Mi tchell felt that perhaps the District will be asked to take a stand on this measure. and their concern that the measure could ha1 t construction State Water Mr. Mi tchell advised that he has been in touch with a1 1 Project Tour of the three other groups which have expressed an interest in develops that perhaps V.I.D. has changed their opinion regarding inclusion, and suggested President Maerkle contact them by letter in this regard. Board Communications : Director Carmichael talked about President Ford's speech of today, and among other things, advised controls have been taken off of agriculture and they are free to raise what they can and want to, and thought it was a good presentation. Director Kelly commented on a release in the Farm Bureau News relative to a hearing he1 d in San Francisco recently of the Milk Producers and their problems in curtailling the increase in the cost of milk. President Maerkl e reported on a news i tem in the Riverside News which relates to the New Melones Dam and the fact that the Cochel la Water District has come out against Proposition 17, which they feel will block construction of this Dam. the tour, which includes the City of Carlsbad, but it now I Landscaping: - Reservoir Director Engelman advised the Board regarding receipt of a Project bid from Kimberly Landscaping Co. in the amount of $936.10 After discussion, upon motion of Director Engelmann, seconded by Director Kelly, and unanimously carried, approval was granted to accept the bid from Kimberly Landscaping to install a drip irrigation system for the sum of $936.10. The plantings have been ordered and the nursery supplying them will stockpile them until ready for use. to install a drip irrigation system at Tank A, By D & E. Headquarters Manager Priday reported he is in the process of obtaining Project prices on top soil needed and will get ideas from Pete and present as a complete package to the Board in the near future. Scaparo on ideas for plantings and will put it a1 1 together I Tri Agency Manager Priday recommended that the Board take action in namin! Pipel ine Engineer Kubota as Project Coordinator for the Tri-Agency Contingency Fund and this money also be available to Legal Counsel Swirsky to draw up an agreement between the three agencies involved, and requested immediate acti'on on same. After discussion, upon motion of Director Kelly, seconded by Director MacLeod and unanimously carried, approval was granted to appropriate $5,000 to begin preparation of the necessary specifications and legal documents in connection with this project. Pipeline with an opening fund of $5,000 which we have in our Manager Priday advised he has had approval from John Collins of V.I.D. and Ricahard Aldrich of Oceanside Water District to use URS Research Company to: prepare the EIR report on the Tri-Agency Pipel ine , and the bi 71 ing for this report will be sent to S D C W A and the three agencies will share in the cost, which has approval of Linden Burzell , who wi 11 expedite this matter. Director Kelly advised the Board he attended a meeting of the San Diego County Par1 Planning Committee and reported on their proposals and apparent lack of informatio~ regardi ng the Tri -Agency Pi pel i ne project pl anni ng . A discussion followed regarding the Lake Calavera area insofar as water requiremen. are concerned, and the need for information regarding the location of roadways, before this area's requirements can be included in the study. Legal Counsel : Insurance Counsel Swirsky distributed to each member a copy of a Program guideline which indicates what our existing policies are and asked the Board to consider and we wi 11 then come up with a cost after we have their recommendations as to extent of coverage they consider necessary. Counsel Swirsky discussed each item listed in the guideline and suggested that the Staff and Board review and determine the coverage required by the District for adequate protection, submit to our present insurance company to determine cost, and if their proposal is not satisfactory or they do not choose to insure us if we make some of these changes, then will obtain cost estimates from other insurers. President Maerkle called for a short recess at this time, 3:22 P.M., and the meeting was resumed at 3:40 P.M. District Engineer: New Developments Engineer Kubota advised the Board of two new developments: north of A1 ga Road, 16% acres , combination commercial of 6 acres and balance in multi-family dwellings. 2 - Carlsbad Tract No. 74-16, continuation of Ayres holdings, east of Poinsettia Lane, north of C Ranch; 75 acres, 232 lots with a total of 460 1 ivi ng units in duplexes, 6.7 3 per acre density , to be devel oped by Standard Pacific . La Costa Ya1,ley Engineer Kubota reported this development has been completed the coverage and recommendations of the insurance advisor, and 1 1 - A development by John Mamaux, east side of El Camino, NO. 5 - Lot 248 and the developer has submi tted for acceptance the pub1 ic water system that has a value of $1 1,009, and recommended that this development be accepted, and that their bond No. 4SN163710 be exonerated which had a principal face value of $8,500.00. After discussion, upon motion of Director MacLeod, seconded by Director Engelmann, and unanimously carried, approval was granted as requested by Engineer Kubota. Water Sys tems Engineer Kubota advised the Board that in an attempt to Condominiums clarify for the Board his presentations indicating he will indicate on the map the proposed installation and at that time will be open for suggestions and input concerning our water systems in these condominiur type projects . I instal lation of water systems in the condominium projects , .. 1074; Reservoir Engineer Kubota referred the Board to three memorandum reports Palnting Project covsring the Reservoir Painting Project. One remorandum, dated extension of time to Robinson-Burnap Company to complete their contract work in September 16, 1974 recommends that the Board approve an . .. .. ... . .. .. . .. . .. . . -2- Meeting of September 18, 1974 connection with the painting project at the designated reservoirs , and after discussion, upon motion of Director Engelmann, seconded by Director Macleod, and unanimously carried, approval was granted to extend the contract time to Robinson-Burnap as recommended by Engineer Kubota. Engineer Kubota advised the Board that the E Tank Reservoir restoration work wi 7 1 probably cost the District more because the experience record of our contractor on the other tanks indicated he will be required to charge more and Mr. Kubota will ask for a formal bid on this work and have a report for the Board at the next meeting. Arena1 Road Engineer Kubota referred the Board to the final report Pi pel i ne submitted to each member of the Board on the Arena1 this project recommended that the Board approve payment to the La Costa Land Company an amount of $2,126.70 which represents their charge to the District for repairing the landscape d’l’arupted during construction of the pipeline. After discussion, upon motion of Director .Kelly, seconded by Director Carmichael, and unanimously carried, approval was granted to make this payment of $2,126.70 to La Costa Land Company as recommended by Engineer Kubota. Headquarters Engineer Kubota presented a final report to the Board Improvement on the Headquarters Improvement project advising of Project the conclusion of the assignment of work and requested their approval of the project. After discussion, upon moticin of Director Engelmann, seconded by Director Kelly and unanimously carriedg approval was granted as requested by Engineer Kubota. I Road Pipeline extension project, and in connection with Director Kelly complimented Superintendent John Henley and those responsible for installation of the mail box, and suggested that a light be put on the box for illumination of it at night. Airport Master Engineer Kubota advised that Manager Pri day is asking P1 anni ng for a meeting with the Pal omar Airport Manager as soon as possible for master planning around the airport. I San Marcos County The San Marcos County Nater District are working on \dater District master planning of their public water system and Engineer Kubota reports they are working with them on the fringe areas where our District tfes in with them for our mutual benef i t . General Manager: Chamber of Manager Priday reported on his attendance at the regular Commerce meeting of the Chamber of Commerce. Manager Pri day advised that the Chamber of Commerce had increased their membership fee for the District to $100.00 for the year which is an increase of $25.00 over the fee paid to them last year. After discussion, upon motion of Director Carmichael 9 seconded by Director Engelmann , and unanimously carried, approval was granted to continue membership of the District for a fee not to exceed $75.00. I Carl sbad Lake Manager Priday reported on the meeting attended by Mike Communi ty Ryan and Robert Fitzpatrick of Covington Brothers, the Engineering Committee and Engineer Kubota 03 September 13, 1974, regarding renegotiation of contract and return of $30,000 letter of credit to Covington Brothers, the developers of the Carlsbad -Lake Communi ty projec in connection with the public water service for this subdivision and construction of a pressure reducing station. On the basis of the discussion at this meeting, there was concurrence by a1 1 parties that the Distri ct staff would evaluate further the potential of a1 ternatives from the current agreement, and convene another meeting on Friday, October 11, 1974 at the District office. Manager Priday wi 7 1 del iver a copy of Mr. Kubota Is comprehensive memorandum on the discussion at the meeting to each member of the Board. Cal avera Lake Manager Priday acknowledged receipt of a memorandum Es ta tes report yepared by Engineer KL!bota and will send ;i wpy of t!lis repmt to each menber of the board. -3- Pleeting of September 18, 1974 Marja Acres - Manager Priday reported on the Question of a fire Jay Hoffman hydrant installation for Marja Acres at the Country of Carlsbad, and the staff is checking out the installation costs. Water Association Manager Priday reminded the Board members and staff Meeting regarding the next meeting of the Water Association Country Club, hosted by L1.D. Opera ti ons : Manager Priday and Engineer Kubota commented on the fact opportunity to check and come up with a solution to the valve problem and testing regarding water qual i ty . Engineer Kubota wi 11 have a report from the biologist at next meeting of the Board. Santa Fe C32 Manager Priday reported that the repairs have been completed Chlorinating and the new panel is in with a capaci ty of 70 amps. Station Manager Priday reported on the forced entry to the Headquarter Is office building, but that no evidence of loss was found, and the insurance company was advised and the window through which the entry was made will be repaired. The incident occurred on Sunday September 15, 1974 between 12 and 4 p.m. Delinquent The delinquent list as of today totals $1,309.40, which Accounts Manager Priday considers not bad on the basis of a total Store, which is a requirement of the Fire Department which wi 11 be on October 9, 1974 at the El Camino I that now that the lake level is so 1 ow they have an billing for August of approximately $100,000. Trailer at Manager Prsday reported that the trailer at Squires Dam has Squires Dam been rennovated, and the work was completed satisfactorily, and payment of $833.32 to Mobilehome Service for this work under our Purchase Order No. 1662 was recommended. Trailer on Manager Pri day had an appraisal made on the value of the Headquarter's trailer vehicle which is on the headquarter's property, Property and distributed a copy of this appraisal to each member of Director Kelly., seconded by Director Engelmann, and unanimously carried, approval was granted to dispose of this surplus property in the most equitable manner. Chl ori na Manager Priday advised the Board that the cost of liquid -I chlorine has increased and requested their permission to sign the new contract submitted by Georgia-Pacific Corporation which becomes effective October 1, 1974 at a $30.00 increase per ton, or $799.80, and upon motio of Director MacLeod, seconded by Director Carmichael, and unanimously carried, approval was granted for Manager Priday to sign the new contract. S.D.C.W.A. Manager Pridsy advised the Board that the recommendation Water Storage from S.D.C.W.A. for the District's water storage in Kubota advised that he recommended an increase to 2500 acre feet, and after discussion, upon motion of Director Carmichael, seconded by Director Engelmann, and unanimously carried, approval was granted for Manager Priday to renegotiate with S.D.C.W.A. to bring our water stwage up to 2500 acre feet. Postage Manager Pri day advised the Board that he has received a Machine quotation from Singer-Friden for the purchase of a new postage machine to replace the one we have which is very costly to kegp in repair for a total sum of $745 .OO plus tax to be paid in three installments , and Manager Priday wi 11 negotiate with them in the disposal of the old machine. After discussion, upon motion of Director Carmi chael , seconded b Director MacLeod, and unanimously carried, approval was granted for Manager Priday to proceed with the purchase of the postage machine as recommended. Manager Priday advised President Maerkle of the receipt of a letter from Senator John Stull thanking you for your support of his Senate Bill 2404. .. I of the Board and Staff, and after discussion, upon motion Wicente Reservoir was at 2100 acre feet. Engineer I -4- Meeting of September 18, 15 Ratification of Upon motion of Director MacLeod, seconded by Director Checks Engelmann, and unanimously carried, the Board rati fieci checks No. 1963 through No. 2029, covering the period from September 4,1974 to September 18, 1'974 in the amount of $30,558.33. Special Director Carmichael presented a statement of services from Accounts Woodside/Kubota S Associates, Inc. for approval by the and upon motion of Director Carmichael , seconded by Director MacLeod, and unanimously carried, the Board approved payment to Woodside/Kubota & Associates, Inc. in the amount of $1,114 for General Engineering Services, $4, 317 for Trust Account Projects, OperationsjMaintenance $181, Capital/Special Projects $1,292 and Arena1 Road Project $868 for a total sum of $7,772. Other Matters: 1 Board covering the period for the month of August, 1974, La Costa Engineer Kubota advised the Board that the New Or1 eans New Qr7 eans East East Project, No. 73-48 has been completed and recommends of $8,000 from Sull ivan Enterprises, the developer, and acceptance of easement deed from Sullivan Enterprises and La Costa Land Company, a limited partnership. After discussion, upon motion of Director Kelly, seconded by Director Engelmann, and unanimously carried approval was granted to accept the publ ic water system and easement deed as recommended by Engineer Kubota. Adjournment There being no further business to come before the Board, the meeting was adjourned at 5:26 P.M. acceptance of the publ ic water system which has a value 1 Respectfully submitted, Secretary of the Board of Directors I Meeting of September 18, 1974 -5-