HomeMy WebLinkAbout1974-10-16; Municipal Water District; MinutesMINUTES OF A REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE CARLSBAD MUNICIPAL WATER DISTRICT HELD ON OCTOBER 16, 1974 AT 2: 00 P.M. AT 6480 EL CAM1110 REAL, CARLSBAD, CALIFORNIA:
The meeting was cal led to order at 2: 06 P.M. by Vice President MacLeod, with Directors Carmichael , Engelmann and Kelly answering roll call. President Maerkle arrived at 2:07 P.M. and proceeded to chair the meeting. Also present, we Legal Counsel Swirsky, Engineer Kubota, Public Relations Consultant Mitchell, Accounting Secretary Nil da Simpson and Office Secretary. Also present, were Ron Beckman, Publ ic Works Administrator and Herbert Keytay, Director of Uti1 i ties and Maintenance for the City of Carlsbad, District Auditors James Gaiser and Tom Perlos ki , Mrs. Arthur Bonas, Citizen 's Advisory Committee and Gi 1 Davis, reporter for the B? ade-Tri bune.
Approval of After discussion, upon motion of Sjfrector MacLeod, and Mi nutes seconded by Director Engelmann, and unanimously carried,
approved as corrected.
Audit Report Mr. James Gaiser, District Auditor, reviewed the audit report 1974-75 Fiscal and supplementary information in detail with the Board of Year Directors and pointed out the significant changes which occurred during the fiscal year ending June 30, 1974. After discussion, upon motion of Director Carmichael, seconded by Director Kelly, and unanimously carried, it was moved that the District accept and approve the audit report for the fiscal year 1973-74 ending June 30, 1974 as prepared by James M. Gai ser, merged with Diehl , Evans and Company, Certified Publ i c Accountants , and commended James Gaiser for a job well done.
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the minutes of the regular meeting of October 2, 1974 were
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Mr. Gai ser referred to the management letter in connection with the Audit Report, which out1 ines areas of internal control and other accounting system i tems wherein he feels improvements can be made to strengthen the internal controls and accounting system of the District . Mrs. Simpson advised the Board that upon Mr. Priday's return from his vacation, he will prepare a report for the Board on the implementation of the changes as recommended by Mr. Gaiser. At this time, 2:35 P.M., Mr. Gaiser and Mr. Perloski left the meeting.
Commi ttee Reports :
San Diego County Director Kelly reported on his attendance at the regular Water Authority meeting of the Authority. The main topic of the meeting
will furnish water for the entire County and it was very favorably received and th study revealed the pipe1 i ne itself and various water faci 1 i ties wi 11 have almost no impact at all on the environment. They handed out a draft of the E.I.R. on the Peripheral Canal Project and there was discussion relative to the Melones Dam Project on which a decision as to continuance of this project is asked for on the Novemeber 5th ballot under Proposition # 17. Mr. Kelly reviewed for the Board an article on the Me7 ones Dam which appeared in the publ i cation "Agri cul tura Alert", which is produced by the California Farm Bureau, who have taken a stand against stoppage of this project.
President Maerkle referred the Board to an item in a Riverside paper relative to the planning of the A1 1 American Canal in Coachel 1 a Val ley in an effort to solve t U.S./Mexican salinity problems.
Directors Kelly reported that for the first time the Authority water deliveries we over 400,000 acre feet; last year deliveries were 343,871 acre feet in the County and this year 403,997 acre feet, or an increase of over 17 percent.
Public Relations:
Publ ic Relations Consultant Mitchell reported he has been taking pictures of the tank restar3tion and landscaping program at our sites which he will be submitting to the news media for publ ication.
State Mater Mr. Mitchell reported on (the progress being made in arranging Tour tour and that San Marcos Water District will be joining the to and is expecting to hear from Olivenhain and Rainbow relative their possible inclusion and should have a final report on the dates and program a the next meeting of the Board.
Proposition Engineer Kubota advised the Board that Meter Magazine in thes'r No. 17 latest issue has come out in opposition to Proposition 17. Also in connection with this proposition, a letter was receive
was the E.I.R. report on the new filtration system that
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from a Miss Grunewald and under the signature of the Secretary of the Board of Directors a response was sent to her 'advising that the Board will always be receptive to any water project that would be of benefit to the majority of the peo
Board Communications:
Chamber of Director Carmichael reported to the Board his attendance at th Commerce Chamber of Commerce Meeting and the main speaker was a Mr. Har Meeting General Manager of the new Stillman Seal Division of Sargent
Industries, who have recently located a plant in Carlsbad. Mr. Carmichael reviewed for the Board the comments of Mr. Hardy who among other things spoke of the cooperation their company received from the Chamber of Commerce, the Planning Commission and other agencies in Carlsbad which expedited their move to Carlsbad and the establishment of their plant.
Mr. Carmichael spoke of the ecologists "no protest" approach to the building of th, plant, and the negative reaction to locating the refinery in Carlsbad and outlined his arguments in support of and need for this refinery to provide the energy requi ments so badly needed for now and the future.
Director Engelmann passed around a magazine article with pictures of the buflding I the A1 askan H,i ghway, and comments regarding the care they are taking not to distw the tundra. Director Kelly referred to an article on the Alaskan pipeline project and the care being taken not to distlrrb the environment, and in fact are contribut to the benefit of the wild life in the area. Director Kelly also stated that the Community Cause group of Carlsbad has asked him to speak to their group on the Hawaiian Refinery, but inasmuch as he wi 11 be unable to do so, he wi 11 submit a letter to them on the subject to be read at their meeting.
Landscaping: Director Engelmann reported that the landscaping of the reserv
shortly and pictures have been taken of the various sites.
President Maerkle called for a short recess at this time, 3:12 P.M., and the meetil was resumed at 3:35 P.M.
Carl sbad Lake Engineer Kubota referred the Board members to a memorandum rep1 Communi ty he distributed to each covering the Staff and Engineering Comm, meeting of October 1 I., 1974 to da'scuss the requirement for the construction of a pressure reducing station at Carlsbad Lake Community by Covingtol Brothers, the developers of this project. Covington Brothers have requested a ret1 their Letter of Credit issued to us in the amojnt of $30,000 in lieu of a performal bond for the construction of the pressure reducing station, in the amount of $38,01 which they estimate will be the approximate cost of construction, and have request1 reimbursement agreement with the District when a determination is made regarding f1 service by the pressure reducing station. After discussion, upon motion of Direct0 Kelly, seconded by Director Engelmann, and unanimously carried, approval was grante authorize preparatlon of a new agreement with Covington Brothers with acceptance 01 performance bond as recommended by Engineer Kubota.
Corros i on Engineer Kubota reported the Corrosion Control Program was alsc Control Program discussed at the Engineering Committee Meeting and the Engi nee1 provide additional reports and information to the Commi ttee fo~ continuation of our Corrosion Control Program.
Water Qual i ky Engineer Kubota advised the Board that in connection with the I Squires Dam questions regarding water quality at Squires Dam, this involve! Superintendent Hen1 ey and Manager Priday, and upon their returl will have a report for the Board members.
Legal Counsel:
Greenwood Hi 11 s Legal Counsel Swirsky advised the Board that the staff has beer Mobile Home Park inable to communicate with the developers of Greenwood Hi 11s Mobile Park in connection with their responsibility to work wii CMWD on alignments, easements and pipeline problems which involves our main pipelir going up to the San Marcos reservoir. Mr. Swirsky requested approval of the Board ( his recommendation that in order to get the attention of the developers and to pro1 the District, that it might be well to file a suit against all of the parties invo' including the lending institutions, asking for an injunction, which will stop the 1 of money for the project. After discussion, upon motion of Director MacLeod, seconc by Director E,ngelmann, and Unanimously carried, approval was, granted fny tqai Coul
Swi rsky to pvoceed with 1 egal steps as per his recomniendation.
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areas is progressing we1 1 and the project wi 11 be completed
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Meeting of October 16, 1974
La Costa Del Sol Engineer Kubota advised the Board that the work on this condom Lot ,234 has been completed and the developers of this project, A1 to Pacific Development Corp. 9 as a guarantee, put up a cash depos sf $15,000. We have a request from them to release a sum of $12,500 of this deposi. fund, but advised them that our position is that we cannot release more than $10,5l which amounts to 70% and Mr. Kubota recommended that the Board authorize release 0' check in the sum of $10,500 issued jointly to subcontractors San Diego Pipe & Supp Co. and Kitzman's Plumbing & Heating, and the District will retain $4,500 pending approval of the project. After discussion, upon motion of Director Carmichael, seconded by Director Kelly, and unanimously carried, approval was granted as recorn by Engineer Kubota.
CT 74-21 Tentative Engineer Kubota advised the Board of correspondence from the C Map , Carl sbad Planning Department relative to a proposed subdivision Tract N Airport Business 74-21 which he pinpointed on the map. This tract wi 11 comprise Park about 186.9 acres of an industrial park , and we wi 11 be responc to the City Planning Department as this tract is in our servi ct area. This is about one-third of the entire holdings and we will be consulting wit1 the developers and engineers for a master planning of the enti re holdings.
Pal omar Airport Engineer Kubota advised the Board that the plan for the Palomai Business Park Airport Business Park was approved at the last meeting of the Board, and that we now have a request from the developer that 1 permit them to commence construction prior to the recordation of the map, and they have started construction today of the water system facilities and are laying a 16' 1 ine in El Camino Real and are moving a1 ong very quickly as they are concerned abol the rains. The procedure wi 11 be that their agreements and bonds wi 11 be posted pr' to our giving a clearance to the City for the approval of the tract as far as reco' dation is concerned.
Engineer Kubota advised the Board of a request from the Don Hubbard Contracting Co. the utilization of the 16" Dresser Butterfly Valve Style #450, which is a new type Butterfly Valve, and recommends we approve their use of these valves with the under standing that formal documentation be furnished to the District in the form of a wt confirmation from the AWWA approving the installation of these valves.
Tri -Agencies Engineer Kubota advised the Board that the EIR people are now ( Pi pel ine Project the job and have made contact with Mr. Pri day. Mr. Kubota gave Board a progress report on the Tri-Agencies pipeline project ar advised his office is working with the principals involved and are asking for a ma: plan.
Master Plan for Engineer Kubota advised the Board that in connection with the P Rancho Carri 11 o Plan for Rancho Carrillo, his office is working with the develc to determine the requirements for adequate water service for a' the areas involved and are working on a study to demonstrate the difference betweet developer's requirements and what the oversizing will be and will do this study rii now so that everyone wi 11 know what is expected of them insofar as a water system f their needs and what the potential is if a decision is made to expand on the water system for other areas on which we then have the option to do. Essentially there is basic plan , and the a1 ternate plan and as the development proceeds , we must make a decision on which leg of this water system to proceed on. Mr. Kubota referred the E to his report on this project, and after discussion and upon motion of Director Car michael , seconded by Director Kelly, and unanimously carried, the Board approved ar accepted the report prepared by the Engineer for Rancho Carrillo.
General Manager:
In the absence of Manager Priday, Mr. Kubota gave the Manager's report to the Boarc members.
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Capital Program Pub1 i c Works Administrator Ron Beckman for the City of Carl sbac City of Carlsbad gave a presentation to the Board on the long range plans of thc City on capital improvements and stated that in order to properly make some determination as to earmarking a capital expenditures program, they should be able to make the best prognostication we can where areas of development will occur and to this extent feels it is only appropriate that anyone that can provide information to us as to tendencies or trends should be solicited for information and in this instance, the most obvious one would be the Water Distr Mr. Beckman requested permission of the Board to allow the General Manager and the District Engineer to participate with them in generating this information. Engineer Kubota advised the Board that he feels it would be appropriate for this District tc render their assistance to the City and to work in close liaison with them which WC be to the advantage of the District. After discussion, President Maerkle stated the District staff will be glad to work with the City in this regard. [Mr. Beckman lei the meeting at this time 4:30 P.M.)
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Marja Acres Engineer Kubota advised a meeting was heSd in regard to the Fire Hydrant Fire Hydrant at Marja Acres and a determination was made that it is not practical to hook on to our high pressure line.
Airport Engineer Kubota reported that Mr. Priday's request for an earl) Expansi on session with the airport people has been passed on to the planning people in the County and is hoping to hear from them soon.
County General In regard to the County General Plan - Pol icy of Board of Plan Supervisors regarding Water Management, Engineer Kubota reportt the District has received a set of documeEts distributed by tht County of San Diego for the general plan of this County. Engineer Kubota reported it appears that the planning programs are in such a posture that the General Plan is leaning toward the County of San Diego to acquire the primary responsibility for the water resources and water management of the public water systems such as our District in San Diego County. The Water Authority people sponsored a session on October 8, 1974 and a draft position paper was presented at that time of the Water Agency. The Authority's position and the position of all of the other peoplc attending the meeting was to go back to the County Planning Department and registel some very strong protests to their proposal . Engineer Kubota reported they wi 11 be pursuing this and wi 17 be working with Mr. Priday upon his return and wi 11 be advising the Board of developments. President Maerkle suggested that the Engineer Committee also become involved in this problem.
Opera ti ons :
Engineer Kubota advised that the report on operations indicate we are now taking almost the capacity of our pipelines - 22 c.f.s. , and the water lake level has been rising for the last several weeks and shows an elevation of 492.
Emergency Engineer Kubota advised the Board regarding a new Cal iforni a Preparedness 1 aw which requires agencies such as our District be prepared
workable plan in case of an emergency.
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to handle any emergency and have a plan and we do have such a
I City Counci 1 Mr. Kubota reported to the Board on his attendance at the Meeting Council Meeting last night and the matters effecting this Dist
approved were pointed out to the Board on the map by Mr. Kubota. was approva? of Subdivision Pacific Point and other projects
Rati f i cati on of Upon motion of Director Macleod, seconded by Director Engelman Checks and unanimously carried, the Board ratified checks No. 2065 to 2076 and 2078 through No. 21 32, covering the period from Octob 4, 1974 to October 16, 1974 in the amount of $28,443.97.
Special Accounts Director Carmi chael presented a statement of services rendered
,. 'CO, ", by Woodside/Kubota 8! Associates, Inc. for approval by the Board covering the period for the month of September, 1974. After discussion, upon motion of Director Carmichael , seconded by Director Kelly, and unanimously carried, the Board approved payment to Woodside/Kubota & Associate Inc. in the amount of $1 ,114 for General Engineering Services, $2,718 for Trust Account Projects, $405 for Operations and Maintenance and $1,782 for Capital/Speci Projects for a total amount of $6,079.
There being no further business to come before the Board, the meeting was adjourn€ at 4:52 P.M.
Respectfully submitted, I t &&
Secretary of the Board of Directors
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Meeting of October 16, 1974