HomeMy WebLinkAbout1974-11-20; Municipal Water District; MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF TH.E CARLSBAD MUNICIPAL WATER DISTRDCT'HELD ON NOVEMBER 20, 1974, AT 2;OO P.M. AT 6480 EL CAMINO REAL, CARLSBAD, CALIFORNIA:
The meeting was called to order at 2:04 P.M. by President Maerkle, with Directors Carmichael, Engelmann, Kelly and MacLeod answering roll call. Also present were Manager Priday, Legal Counsel Swirsky, Engineer Kubota, Public Relations Consultant Mi tchell and Superintendent John tienley , and Office Secretary. Ron Beckman, Public Works Administrator for the City of Carlsbad, Mrs. Ruth Honnold, League of Women Voters, Mrs. Arthur Bonas 9 Citizen Advisory Committee, Mrs. Marje Howard-Jones, reporter for the Carlsbad Journal and Mr. Gil Davis, reporter for the Bl ade-Tri bune were also present.
Approval of After discussion, upon motion of Director MacLeod, seconded Minutes by Director Engelmann, and unanimously carried, the minutes
as corrected o
Oral Communications from Audience:
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of the regular meeting of November 6, 1974 were approved
There was no communication from the audience.
Commi ttee Reports :
San Di ego County Director Kelly advised that the SDCW wi 11 have their meeting Water Authority tomorrow.
Manager Priday reported he has had a request from SDCWA to make avail ab1 e to them our informati on in regard to the agricultural rebates 3 which we will supply to them.
Pub1 i c Re1 a ti ons:
State Water Public Relations Consultant Mitchell advised the Board that Tour the State Water Tour of the past weekend was very successful and all reports he has had since are very favorable and bel ieves the people attending have a better understanding of what is involved in bringing the Feather River water down here and hopefully will have some effect if we go to the voters for the financing of the Tri-Agencies'Mpeline project. Mr. Mitchell passed out a Packet of recent news releases dealing primarily with the to,ur; and a1 so copy of a news re1 ease from the Metropol i tan Water District which advised they have authorized the sale of $50 mil 1 ion in one-year bond anticipation notes to a group of California banks, and proceeds from these notes will be used to help finance construction of the MWD's expanded distribution system to deliver Northern California water throughout its 4900-square-mile service area in six Southern California counties.
President Maerkle spoke on the different phases of the tour which he felt were very interesting and educational to all participants, and of particular interest were the provisions made at the various facilities to enhance the environment and in providing recreational facilities for the public's use and enjoyment.
Director MacLeod commented on a report Councilman William Bel 1 gave to a gathering of the Oceanside Sea Lions organization on his participation in the tour which he elaborated on and found to be very educational and enjoyable. He commented to him on the unfavorable comments he has had from some of the citizenry com- plaining about spendjng funds for trips such as this and his reply that these trips are in the form of an educational program for their public servants and in this Director MacLeod concurs.
Director Carmichael reported on his participation in the tour which he found enjoyable and informative and very well organized and complimented all parties involved in their efforts to make the trip so pleasant and informative for each of the tour members.
CMWD Library Director MacLeod made a contribution to the CMND Library of c'
other installations, which he turned over to Public Relations Consultant Mitchell.
Landscaping: Director Engelmann reported that the landscaping of our
and irrigation systems , and Director Kel ly and Manager Priday reported they have made an inspection of the sites which were satisfactory except for the need for better staking which Manager Priday advised wi 11 be taken care of.
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pictures he has made of the Colorado River, Parker Dam and
reservoir projects has been completed including the plantings
Water Agencies President Maerkle recommended action by th.e Board of Directors Associ'ation of in appointi,ng Mr. Dorothy Eisen as Secretary for the Water ,:. S.D. County Agencies Association of San Diego County, Ca. After discussio: upon rnoti on of Director Carmi chael , seconded by Director Engelmann, and unanimously carried, Mrs. Eisen was appointed as official secre- tary of said Association, under the term of presidency of President Maerkle.
Legal Counsel :
S.D.C.W.A. Legal Counsel Swi rs ky informed the Board of receipt of a
ing the District that if this Agency desires to pay a7 l of the sums due to the SDCWA next year without levying any taxes , they should be notified by December 15, 1974.
Resol uti on No. 323 Legal Counsel Swirsky advised the Board that because of a Legal Hol i days change in the 1 aw covering Legal Holidays , by the State of Ca7 iforni a, Veterans Day has been changed to November 11 , 1974 instead of the 4th Monday in October and in imp1 ementing this change, Legal Counsel Swirsky has pInepared Resolution No. 323 for the Board's consideration,
TABLISHING LEGAL HOLIDAYS FOR CARLSBAD MUNICIPAL WATER DISTRICT. After dis- cussion, upon motion of Director MacLeod, seconded by Director Kelly, Resolution No. 323, changing Veterans Day to November 17 th was adopted by the following vote:
I normal notice from the San Diego County Water Authority advis-
RESOLUTION OF THE BOARD OF DIRECTORS OF CARLSBAD MUNICIPAL WATER DISTRICT ES-
AYES : DIRECTORS: CARMICHAEL 9 ENGELMANN, KELLY , MACLEOD, MAERKLE
NOES : DIRECTORS: NONE
ABSENT: DIRECTORS: NONE
District Engineer:
La Costa Del Sol Engineer Kubota reported submittal by the developers of La Lot #234 Costa Del Sol , a partnership , an easement for the water 1 ines and condominium development of Lot #234, La Costa Unit No. 5, and recommended the Board's acceptance of this easement deed and authorization far the Secretary to sign the Certificate Sheet. After discussion, upon motion of Director Carmichael, seconded by Director MacLeod, and unanimously carried, approval was, granted to accept the easement deed as per recommendation of Engineer Kubo ta .
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Proposal to Engineer Kubota informed the Board regarding a proposal Ci ty of Carlsbad submitted to the City of Carlsbad at their request on a parcel Parcel Split split of property owned by Mr. & Mrs. Grosse which is on the road to Squires Dam, advising on the avai labi 1 i ty of water service. The property is currently served by CMWD off of our main 27" transmission main to Squires Dam and provides water service to the two existing dwell ings, for Parcel No. 3. Our proposal advises the City Engineering Depart- ment that in the event direct public water service is deemed necessary for par- cels No. 1 , 2 and 4, the property owner or owners will be required to meet the appropriate Water District policies and requirements for extension of public water faci 1 i ties.
Lake Carl sbad Engineer Kubota informed the Board that the developers of this Communl ty project, Lake Carlsbad Community, questioned the requirements
quate fire flow to their project , and it was agreed at the Committee level to make an evaluation of this complaint. A meeting was held with the Fire Depart- ment of the City of Carlsbad and the District's consulting engineers, and on the basis of the fire Department's qualifying of fire code requirements in that area, we were ab1 e to reduce the size of the 1 i ne from 7 0'' to 8" 9 and Engineer Kubota will presently submit this modification to the Board for their consideration and approval.
shown on our drawings for a 10'' internal line to supply ade-
State Water Engineer Kubota commented on the State Water Tour which he Tour appreciated being a part of, and particularly impressed with
the publie in the way of recreational facilities they will derive from the Calif- > ornia Water Project.
the efforts made to enhance the environment and benefits to
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Tri -Agencies Engineer Kubota reported that at a meeting of the Board of Pipeline Ptoject Directors. of 'the Vista Irrigation Distri'ct this morning,
Tri -Agencies pi pel ine, which has been scheduled for the election of May 27 , 1975.
Engineer Kubota informed the Board that in a conversation wi th Manager John Collins of V. I .D. it was agreed that a meeting of the Agencies involved in this project should be held in the near future in regards to our various activities, and will set up such a meeting in the next week or two.
Engineer Kubota also reported again on delays of input from the developers , and concern regarding non-response from the City of Carlsbad for their design require- ments, and in this connection have dispatched a letter to Mr. Ron Beckman request- ing his assistance in obtaining the necessary information from the City of Carlsba,
Engineer Kubota expressed his concern regarding the escalation of construction cos. as it relates to the bond issue and actual construction of the project, which is shared by others involved in the Tri-Agencies Pipeline Project.
Reservoir "E" Engineer Kubota reported to the Board, that in connection with Painting Project the award of a contract for Painting of Reservoir "E", a mem- orandum prepared by his Project Engineer John Pierce has been distributed to each member, outlining an evaluation of the bids received on this project and a tabulation of the bids received. Engineer Kubota advised the Board that $22,000 was alloted for this project in the budget, and in considera- tion of awarding the contract to the low bidder, Accent Painting Incorporated from Lemon Grove, California, an additional allocation of $5,000 will have to be approved by the Board of Directors. Manager Priday recommended that this $5,000 sum be drawn from the contingency fund and after discussion, upon motion of Director Kelly, seconded by Director Carmichael, and unanimously carried, approval was granted to transfer $5,000 from the Contingency Fund to the Capital Improve- men ts Fund.
Engineer Kubota recommended award of the contract for Painting of "E" Reservoir Tank to the low bidder, Accent Painting Incorporated of Lemon Grove, California in the sum of $24,396 for the painting of the interior and exterior of the said tank.
Resol uti on Legal Counsel Swirsky recommended that the Board accept the #324 award of the contract to Accent Painting Incorporated from
Resolution #324, for the interior and exterior painting of Reservoir "E", entitled A RESOLUTION OF THE BOARD OF DIRECTORS OF CARLSBAD MUNICIPAL MATER DISTRICT AWARDING THE CONTRACT FOR THE PAINTING OF "E" RESERVOIR, IN IMPROVEMENT DISTRICT NO. 3, with the District reserving the right to substitute Alternate No. 1.
Upon motion of Director Kelly, seconded by Director Carmichael, said Resolution "324" was adopted by the following vote:
they approved in concept a bond issue for their share of the
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Lemon Grove, Ca. for the sum of $24,396 by adoption of
AYES: DIRECTORS: CARMICHAEL, ENGELMANN, KELLY, MACLEOD AND MAERKLE
NOES: DIRECTORS: NONE
ABSENT: ' DIRECTORS: NONE
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Progress Payment Engineer Kubota requested the Board of Directors to accept Robi son-Burnap the project, adopt and authorize the filing of the Notice of Reservoir Painting Completion for the Reservoir Painting Project, and approve Project the payment No. 5 to Robison-Burnap Co., Inc. in the sum of
fee which will become due and payable 35 days after notice of completion has been filed without complaints. After discussion, upon motion of Director Mac- Leod, seconded .by Director Engelmann, and unanimously carried, approval was granted to accept the project, authorize filing of a Notice of Completion and make Progress Payment Mo. 5 to Robison-Burnap Co., Inc. in the sum of $2,804.
$2,804, which is the final payment less the 10% retention
Pal omar Ai rpor Master Plan of Development
t - Engineer Kubota reported to the Board that he and Manager Priday have been working with the County people to see if they could stimulate some thinking and action on the publie water system requirements for the Airport projects and have learned from Mr. Hurl but, Airport Manager, that the County expects a final draft of their master plan on the basis of an Ad Hoc Committee of the Carlsbad
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Meeting of November 20, I!
area decision by December 9, 7974, and Engineer.Kubota..expressed his concern on the. delay of action in providing necessary data.
Division Engineer Kubota apprised the Board of the second request Boundaries received from the County Registrar of Voters regarding rearrangement of property lines because of subdivision filings, which may effect division boundaries of the Directors, which he will bring back to the Board for formal action.
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Capital Improve- Engineer Kubota advised the Board that he and Manager Priday ment Project are working with Mr. Beckman and Mr. Ketay of the City of City of Carlsbad Carlsbad .on the Capital Improvement Project for the City of Carlsbad and wi 11 be reporting to the Board on their findings.
President Maerkle called for a coffee break at this time 3:02 P.M., and the meeting was resumed at 3:27 P.M. Mrs. Howard Jones left the meeting at this time.
General Manager:
Gasol ine Manager Priday reported to the Board the District has met the Pump Pequirements of the County regarding operation of a gasoline pump to eliminate gas fumes and have been issued a permit to dispense gasoline from said pump.
Use of Headquarter Yanager Priday reported to the Board that in connection with Faci 1 i ty a request from Harry Prigg of the Barbershop Quartet
of December 2, 1974, the District is in receipt of an application and requested the Board's approval for thts request , and after discussion, upon motion of Director Engelmann, seconded by Director MacLeod, and unanimously carried, approval was granted for this organization to use the Headquarter's faci 1 i ty as per Manager Pri day Is recommendation.
organization to use the Headquarter's facility the evening
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Policy - CMWD Manager Pri day requested permission of the Board of Directors for establishing a policy in' regard to giving out information to City employees having to do with salaries, operations, etc. by asking that a1 1 of these requests come to the District through Pub7 i c Works Director Ron Beckman and it was so agreed.
Council Meeting Manager Priday reported that he and Director Kelly attended
interest to the District was a pre-annexation hearing of approximately 7 5 acres of land east of El Camino Real and north of Alga Road of which 6 acres was zoned C-l and 9 acres in RD-M zoning.
the Council Meeting last evening, and reported of particular
Manager Priday reported Cabot, Cabot & Forbes were given an extension of time on their tentative map for Tract 73-49 to November 20, 1975.
Late Charge Manager Pri day reported to the Board that water users who are Penal ties late in paying their water bills have been deducting the late
Resolution No. 26, asked the Board for their approval and permission to write to these people and explain to them the policy of this District in regard to late charges and penalties, and President Maerkle granted this request.
Operations:
Manager Priday indicated to the Board his appreciation to Superintnedent John '. Henley and his crew on their handling of the situation on the break in the "E" line which required being on duty until 5.:00 A.M. the next morning and then reporting to regular duty at 8:OO A.M. the same morning.
charge from their bills and as per provisions in the District's
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I Superintendent Henley reported to the Board on the three leaks which occurred during the past week and gave a detailed report on the handling of each problem and that all of the tanks are now back in service.
Mr. Henley reported the flow from the Authority at 16 c .f .s . today and the Lake
level is at 496.6.
Manager Priday spoke to the Board regarding the bombardment being received again on safe drinking water legislation from both the State and Federal agencies through the AMMA, and because of the voluminous quantity of materi a1 in these reports Y suggests he prepare a booklet to apprise the Board members of the type of requests
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being proposed many of which are quite unreasonab1.e.
Speci a1 Districts Manager Pri day advised the Board of a Seminar being held Seminar - Palm in 'Palm Springs, Ca. starting January 24 through the 26th Springs being conducted by the Special Districts of California,
asked for consideration regarding attendance by our Directors.
Speci a1 Manager Pri day presented a statement of services rendered Accounts
by the Finance Committee, in the sums of $1,289 for General Engineering Ser- vices which represents $289 over the stipulated fee of $1,000 for the month , $2,947 for Trust Account Projects, $206 for Operations/Maintenance Projects and $2,003 for Capi tal/Special Projects for the total sum of $6,445 and recommends approval of the Board of Directors for payment of this statement. After dis- cussion, upon motion of Director Carmichael , seconded by Director Kelly and unanimously carried, approval was granted to pay UoodssdeJKubota & Asscciates, Inc. the sum of $Q,445';for services rencered in October 1974.
Director Carmichael brought up the question of whether we have arrived at a time when we should consider employing a full time engineer, and President Maerkle stated he did not feel we have arrived at that point.
Fi nanci a1 Director Kelly advised the Board that $200,000 of invested Report funds have become due as of November 18, 1974 and this fund was reinvested with a yield of 8.75% interest for a 90 day period, and upon motion of Director MacLeod, seconded by Director Engelmann, and unanimously carried, the action taken by Treasurer Kelly was ratified.
Director Kelly advised the Board of receipt by the District of a check for $5,080 representing interest received on the last investment of these funds at 10.75% interest.
Change of Director Kelly asked the Board and Staff to think about the Rates possi bi 1 i ty of perhaps 1 owering the cost of water in l ieu of the accummulati on of funds by the District in revenues, and particularly in view of the declining economic situation. A discussion followed and Manager Priday and Legal Counsel Swirsky advised regarding our necessary reserves for bond obligations and general reserve funds necessary to operate efficiently, and also possible use of these funds for committed improvements such as Tri -Agencies Pipeline and other improvements. The consensus of opinion was that shortly after the first of the year an evaluation of the economic situation be determined and a look at the whole picture insofar as the District's financial status is concerned be considered and report prepared on their findings.
Ratification Upon motion of Director MacLeod, seconded by Director Engel - Of Checks mann and unanimously carried, the Board 3-atified checks No. 21 82 through No. 2258, covering the period from November 6, 1974 to November 20, 1974 in the amount of $14,402.50.
Other Matters:
7 975 Speci a1 Manager Pri day informed the Board there is going to be he1 d Districts in Palm Springs, Ca. the 1975 Special Districts President's Institute & Board Members I Institute , and would suggest that a co~ple
President Maerkle's second home is 10 minutes from Palm Springs, it would be a saving to the taxpayers as he would not need a hotel reservation. The meetings start January 24th and run through January 26th and is being conducted by the University of California Extension, Santa Barbara, Ca.
Director Carmi chael informed the Board regarding a new group of citizens forming on the Colorado River to push the uti 1 ities out to the coast and is in agreement with this idea and think we should watch development of the group.
Director Kelly informed the Board regarding the organization of a Historical Socie, in Carlsbad of which he has been appointed treasurer and asked for support from the members present.
There being no further business, the meeting was adjourned at 4:15 P.M.
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University of California Extension at Santa Barbara, and
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by Uoodsi de/Kubota & Associates, Inc. covering period for the month of October 7974, which has been reviewed and corrected
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of the Directors take advantage of this. In asmuch as
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