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HomeMy WebLinkAbout1975-06-18; Municipal Water District; MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE CARLSBAD MUNICIPAL WATER DISTRICT HELD ON JUNE 18, 1975, AT 2:OO P.M. AT 6480 EL CAMINO REAL, CARLSBAD, CALI FORN IA: I The meeting was called to order at 2:OO P.M. by President Maerkle, with Directors Carmichael, Engelmann, Kelly and MacLeod answering the roll call. Also present, were Manager Priday, Legal Counsel Swirsky, District Engineer Kubota, Public Relations Consultant Mitchell, and Office Secretary. Mrs. Ruth Honnold, Mrs. Arthur Bonas and Mrs. A. J. Skotnicki of the League of Women Voters 9 representing the City of Carlsbad was Public Works Director .Ron Beckman and Uti1 ities Director Herbert Ketay, Gil Davisg reporter for the Blade-Tribune, and General Superintendent John Hen1 ey . Approval of After discussion, upon motion of Director Engelmann, seconded Mi n utes by Director Kelly, and unanimously carried, the Minutes of the regular meeting of June 4, 1975 were approved as corrected. Committee Reports : S.D.C.W.A. Director Kelly gave a comprehensi ve report on the- discussions Of particular interest to the District was the discussion about the filtered water which will be available in the County by January, 1976; the EIR Committee gave the go ahead to have the EIR done on the Tri-Agencies Pipeline Project, and the Authorit are building a vault in San Marcos on their main line in connection with TAPP. AWWA Annual Director MacLeod thanked the Board for giving him the opportunit Conference to attend the AWWA Annual Conference he1 d in Minneapol is which items discussed covering the many facets connected with the distribution of water, and also the very interesting display booths showing the latest designs and methods, and of particular interest was the computered meters which records by take the readings which are fed into the computers for computation. He turned over to Manage Priday 1 i terature covering a1 1 the activities of the Conference for use by the Board mepbers and staff. Public Relations: Consultant Mitchell distributed copies of the latest press releases of interest to this District. and actions taken at the last regular meeting of S.D.C.W.A. he found to be very educational a He reported on the various I \ " Board Communi cations : Director Carmi chael spoke of the reasons for the increases in gas and electric service bills, due in most cases to the unfair practices of the public utilities commission who cut contracted supplies of fuel to S. D. G. & E. to give to other entities and advise them to raise their rates, and that these other entities do not have firm contracts for delivery of fuel o Landscaping: Manager Priday reported they are pwgressing satisfactorily with the landscaping of the headquarter's area. Tri -Agenci es Director MacLeod reported on a recent meeting of the TAPP Pipeline Project Committee and receipt of a report from San Diego County Water Authority of the proposed costs of the engineering for the total project, and it was decided to meet with the other Agencies involved and will have a full report for the Board after this meeting. I TAPP E. I.R. Manager Priday reported a hearing date has been set on the Hearing E.I.R. for construction of this' pipeline will be held in Room F-1, July 31 , 1975 at 2:OO P.M. at Mira Costa College, and Linden R. Burzell of the Authority has been so advised, and Manager Priday requested ratification from the Board for his action in signing the application for the use of this room, and upon motion of Director MacLeod, seconded by Director Kelly and unanimously carried, action taken by the Manager in this report was ratified. Legal Counsel : Counsel Swi rsky had no special aoeport other than presentation which wi 11 be presented later on in the meeting as per Agenda. of Resolution No. 332 on Standard Plans and Specifications District Engineer: La Costa Estates Engineer Kubota reported on a formal request he has received North Subdi vi- from Rick Engineering that this District provide the complete sion design review, subdivision analysis and evaluations necessary designed by their firm and approved by the District for the original La Costa Estates North. Mr. Kubota responded to Rick Engineering that this is ;a departure from those things the District ordinarily does, but he would bring it to the Board and if this procedure meets with their approval , we would proceed and do this with additional expense being borne by the developer, and they have agreed to this. After discussion, upon motion of Director Carmichael, seconded by Director Kelly, and unanimously carried, approval was granted for the District Engineer to do the water evaluation and design for the resubdivision and the developer will pay the costs for same, and furnish necessary cash deposit and required bonding to cover this project. La Costa Nueva Engineer Kubota requested approval of the Board for acceptance Unit No. 5 of the plans, agreements to be executed and easement deed known as La Costa Nueva, and after discussion , upon motion of Director Kelly, seconded by Director Mac Leod and unanimaously carried, approval was granted to approve the plans for the water system, accept the easement deed to cover the pipe1 on private property, and authorize the improvement agreement to be executed by the District officers. Industrial Engineer Kubota advised of a proposed industrial subdivision Subdivision between Lowder Lane and Interstate 5 Freeway which is under Lowder Lane/9-5 consideration by the City of Carlsbad. The District has a no me. be activated in case. of an emergency. The developers have come to our District and asked what arrangements we can make to provide a connection instead of a valve for sufficient fire flow requirements. Mr. Kubota will confer with the developer and City officials for specifics in connection with this request, and will have a complete report of the requirements 1 ater for consideration by the Board. President Maerkle called for a recess at this time, 3:OO P.M., and the meeting was resumed at 3:22 P.M. Point 'ID'' Station Engineer Kubota referred the Board to his memorandum dated June & Pipeline 1975, a copy of which he distributed to each of the Board member: Modifications staff, in which he outlined procedures and an estimated project cost of $74,000, which total includes a lump sum of $66,000 for all of the construction work and $8,000 in District expenses 9 plans for which were approved by the Board at their regular meeting of June 4, 1975. Engineer Kubota recommends that authorization be given to proceed with the project for the preparat of the formal contract documents, followed by legal advertising and the opening of bids, and after discussion, upon motion of Director Kelly, seconded by Director Engelmann, and unanimously carrieds approval was granted for the Engineer to advert for bids to construct this project and prepare necessary documents to proceed. Standard P1 ans Engineer Kubota referred the Board to the copy of the revised & Speci f i ca- Standard Plan & Specifications for Construction of Water Mains W tions the Carlsbad Plunicipal Water District which was sent to them for their consideration before acting on approval of same. After discussion , Legal Counsel Swirsky recommended adoption of Resolution 8332, to be entitled: "RESOLUTION OF THE BOARD OF DIRECTORS OF CARLSBAD NUNICIPAL WATER DISTRI- APPROVING STANDARD PLANS AND SPECIFICATIONS FOR CONSTRUCTION MAINS WITHIN CARLSBAD ialUNICIPAL WATER DISTRICT': and upon motion of Director Engelmann, seconded by Direct Hac Leod, Resolution No. 332 was adopted by the following vote: to develop a pub1 i c water system equi valent to that a1 ready I in connection with pipeline extension to serve a 6-unit project hookup with the City I s lines connected with a val ve 9 whi ch can I I AYES : DIRECTORS : Carmi chael , Engelmann, Kelly, Mac Leod and Maerkle NOES : DIRECTORS: None ABSENT : DIRECTORS : None Squires Dam - Engineer Kubota referred the Board to the copy of a report Annual Inspection prepared by Fugro, Inc. entitled "Annual Report 1974 - Piezomete Report , System Maintenance - Squires Dam" , dated May 30, 1975, which was issued to them for their consideration of approval of the repor - 2- June 18, 1975 and after discussion, upon motion of Director Carmichael, seconded by Director Engelmann, and unanimously carried, approval of this report and payment to Fugro, Inc. in the sum of $661.12 was granted, and submittal of this report be sent to the State Di visi an of Safety of Dams D A discuss-ion followed regarding the conclusions and recommendations by Fugros and determined that there is a need for a1 1 parties to critically review the relative importance of the piezometer system, which is apparently reduced in effectiveness to one out of the eleven cells. There is a concern that continued expenses by the District is not warranted, and if in fact the results are of value, and a determination was made to convene a conference with representatives of the Division of Safety of Dams and Fugro,, Inc. and proceed with a practical plan for the reservo. system; as it is a requirement of the State Civision of Safety of Dams that an annual report on condition of the dam be issued to them. ''E" Reservoir Engineer Kubota reported the "E" Reservoir Painting Project has Painting Project been completed and submitted a final report summarizing the to the subcontractor, which has been approved by the Board, will be made 35 days after the filing of the "Notice of Completion". General Manager : Commun i cations : S.D.C.W.A. General Manager Priday reported a communication from Mr. Burzell 2,482.7 acre feet 9 and our request was for 2,500 acre feet. Also received a rundow on the monthly average flow since July, 1974 and are now averaging 14.67 acre feet daily for the present month. CETA Manager Pri day commented on the magazine being sent to the funds for this type sf propaganda. I project from a financial point of view and that the final paymen. indicates the District has in storage as of May 31, 1975 employees under the CETA program, and questions spending these I Co un ci 1 Meeting Man2ger Priday attended the Council Meeting last night and reported on action taken to delete item #36 of the Parks and Recreation Use Plan, which effects the District's Squire Cam sit Palomar Airport Manager Priday reported the San Ciego Environmental Review Board Expans i or; Office of Environmental Management, advised the District by including additional runway and support facilities on 500 acres will hold a meeting and hearing next month and invited comments to be in by July 7, 1975, and suggested use the same letter of comments presented at the public hearing on this project if there are no objections. S.D.C.W.A. Manager Pri day requested General Superintendent John Hen1 ey P1 anning - Deli very of give a report to the Board on a recent meeting he and our FILTERED WATER Kurt Musser attended with Mr. Nichols of the Escondido offi of S.D.C.W.A. relative to the proposed procedures and costs to the agencies to deliver the filtered water to them this coming January. They don't know at this time what our charges will be, and from July thru December will be keeping records to see what the costs finally total up to per acre foot. The costs of the District's water will include treatment, pumping, rebate to San Diegc and He1 i x because they have facil i ties to produce fi 1 tered water, so do not want t pay the filtered water price. Manager Priday explained that he and Engineer Kubota attended the Authority meetin5 of 24 managers and their engineers 9 and one of the proposals was that the Authorit) purchase all of the treatment facilities within the confines of S.D.C.W.A., rather than to build a larger one at Skinners Dam, but each one of these operations refusc to sell their facility to the Authority, so consequently, what the Authority did wi to charge back, as near as possible, to all of the other agencies that portion of i overage that they would have had to put into Skinners 3 plus administrative costs 0: these other units, so this is why we are paying back for 4 or 5 different variable: for what others do who are treating water and serving other peop?e, ,and who otherw. Skinner Dam would have to serve. Superintendent Henley explained that if it is necessary for him to request a changf in flow for a particular day3 that before allowing this request, they will look up our record showing the flow for that same date one year ago, and if the flow letter that the ETR for the phased expansion of Palomar Airport I A - 3- June 18, 1975 fee of $2,700 for each cubic foot per second over 1 ast years flow for that day. Superintendent feels we will be okay this years due to the fact that our flow last year was low. The capacity of the barrel we will purchase from is 235 cfs and the Authority would like to maintain a flow of 235 cfs for 24 hours, 365 days of the years so they would like each agency to take the same flow each month for the year, which Nr. Henley feels would not be possible. He does, however, feel he can take the same flow for 3 or 4 months of the year without a change, using Squires Dam for storage. There will be a trial run for 6 months with no charges, and at this time no 'definitive plans have been formulated. Manager Priday reported that the $2.00 increase in cost of water as of July 1, 1975 covering the commodity and capacity charges will bring khe total to $15.00 per acre foot, and must advise the City of Carlsbad of this increase. Also, this additional charge will increase the District's cost of water by approximately I 'i- $70 ,OOO/ Operations: Manager Priday reported the Lake level at 504.7' , and flow from the Authority at .8 cfss with a rainfall of 0.23". The crew is running a series of tests on the big metersg because this particular month we have shown above normal water losses. Manager Priday exhibited a clogged 4" meter which had to be removed, and stated that the crew is constantly in the process of training both in the field and in the classroom for greater efficiency in our operation. Windows - Nanager Priday advised the Board that due to the fact that we have Headquarters turned off the air conditioning in the office, it will be necessary to install louvered windows and screens in Mrs. Simpson' office ana his office, and have cbtained a bid to install these windows and screens from H & H G1 ass in the sum of $159.16. Chlorine Contract Pacific Corporation for chlorine deliveries at $224.80 for one Engelmann, and unanimously carried, approval was granted for Manager Priday to sign this agreement and return to Georgia Pacific Corporation. Speci a1 Manager Priday reported that the Finance Committee has reviewed Accounts and approved payment of the engineering charges for May, 1975 in Projects $2,233, Operations/Maintenance $35, CapitaI/Special Projects $1,598 for a total of $4,518, and upon motion of Director Engelmann, seconded by Director MacLeod, and unanimously carried, approval was granted to issue payment to Woodside/Kubota & Associates 3 Inc. Rati f i cation Upon Rotion of Director IViacLeod, seconded by Director Engelmann, of Checks and unanimously carried, the Board ratified checks No. 2952 in the amount of $33,706.75. Adjournment: There being no further business to come before the meeting, it I Manager Priday advised that we have a new contract from Georgia year, and upon motion of Director MacLeod, seconded by Director the sums of General Engineering Services $642, Trust Account through No. 3019, covering the period from June 4 to June 18, 1975 was adjourned at 4:30 P.M. Respectful ly submitted, I -4- Meeting of June 18$ 197