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HomeMy WebLinkAbout1976-01-07; Municipal Water District; MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF CARLSBAD MUNICIPAL WA1 DISTRICT HELD ON JANUARY 7, 1976 AT 2:OO P.M. AT 6480 EL CAMINO REAL, CARLSBAD, CALIFORNIA: The meeting was called to order at 2:OO p.m. by President Maerkle with Directors Carmi chael , Engelmann, Kelly and MacLeod answering roll call . Also present were Manager Priday, Legal Counsel Swirsky, District Engineer Kubota, Public Relations Consultant Mitchell and Office Secretary. Public Works Director, Ron Beckman, (2:lO p.m.> and Administrative Assistant, Roger Greer, representing the City of Carlsbad, and Mrs. Ruth Honnold and Mrs. Arthur Bonas, (2:16 p.m.>, members of the League of Women Voters, were also present. Approval of After clarification of wording on the Templin Heights Mi n Utes Subdivision agenda item, upon motion of Director MacLeod, seconded by Director Carmi chael , and unanimously carried, the minutes of the regular meeting of December 17, 1975 were approved as cor- rected. Oral Communi cations No Report from Audience: Comi ttee Reports : S DCMA Manager Pri day reported on materi a1 received from the area for that agency with the annexations and detachments during the year. He also reported that information has been obtained through the Rainbow Munic- ipal Water District newsletter regarding the cost of filtered water. They are anticipating a $22.00 per acre foot increase, which is over $5.00 more that we are considering, but the Metropolitan have still not stabilized the cost to the District. There was an emergency shutdown by the SDCWA lastMonday because of a leak out in the desert, and the District has been advised there might be a complete shutdown on Tuesday, January 13, to backfill this leak. Notice has also been received from the SDCWA on a planned shutdown commencing January 19, 1976, for several days in order to make a new connection on the Third Aqueduct e Public Relations: Press releases of interest to the District were dis- attention to an article in the Los Angeles Times regarding a reduction in the Northern California water available from the Oroville Dam because of low rain- fall during this year. Annual Report: Draft copies of the Annual Report were submitted to and pictures and other material are being assembled for printing. Stationery: Mr. Mitchell reported that the letterhead is now at the I San Diego County Water Authority identifying the new I tributed by Consultant Mitchell, and he called particular Board Mehers and Staff for final review and comments printer and should be completed in about ten days. Board Communi cati ons : Director Carmi chael reported some operation statistics and construction progress information on the new San Onofre Power Plant, along with pictures of the project, in the SDG&E publication, "New Meter". Director Maerkle commented on a news release regarding water rate increases in the Jurupa Community Services District near Riverside, which range from 25% to 77% for the various size meters. Landscaping: Manager Priday reported that some shrubs have been planted I at the La Costa Reservoir and the irrigation system has been completed at that site. Finance Committee: No Report Water Reclamation Director Carmichael reported that the Committee have had And Conservation: no more meetings, and it will be about another month beforc anything further is scheduled. Legal Counsel : Legal Counsel Swirsky called the Board's attention to declarations which must be filed with the State under Proposition 9 on campaign contributions or expenditure! All Board members indicated that their receipts and expenditures did not exceed the $200 1 imi t so the short form decl aration will be prepared by Legal Counsel for submission by the January 31, 1976 deadline. District Election: Legal Counsel reported that the offi cia1 notice on the upcoming election has been received from the Registrar of Voters Office setting the office election date for June 8, 1976. Elections will be held in Divisions 3 and 4 with filing dates from February 17, 1976 through March 12, 1976, at 5:OO p.m. The names of the incunbents, Fred Maerkle, Division 3 and Donald A. MacLeod, Division 4, will be submitted to the Registrar's Office. Division Legal Counsel advised that the law provides fGr periodic Boundaries : review of the directorship division boundaries to try to factors are avai 1 able. No adjustments can be made within four months of the scheduled election so District action must be taken prior to February 7, 1976. He informed the Board that the division boundaries were last adjusted in 1974, and based on current population figures and new developments, it looks 1 i ke there should be some adjustments in these boundaries. He then called on District Engineer Kubota for presentation of his study and recommendations on the divisions. Engineer Kubota passed out copies of a memorandum on his evaluation of the existing division boundaries and recommen- dations for adjustments. Exhibit "A", a 1 arge plat map, was posted showing the existing boundaries and certain adjustments for distribution of population, and to meet the subdivision and election precinct lines. The proposed division boundaries for each directorship were discussed in detail and the Engineer explained the factors considered in these changes. The boundaries, as recom- mended, would result in the distribution of the estimated population within the District as follows: Division I - 4,000; Division I1 - 4,300; Division 111 - 3,800; Division iV - 4,600; and Division V - 4,000; with an estimated grand total population figure of 20,700. After further discussion, upon motion of Director Engelmann, seconded by Director MacLeod, Resolution No. 340, entitled "A RESOLUTION OF THE BOARD OF DIRECTORS OF THE CARLSBAD MUNICIPAL WATER DISTRICT RELOCATING THE BOUNDARY LINES OF THE FIVE DIVISIONS FOR DIRECTORS OF CARLSBAD MUNICIPAL WATER DISTRICT", was adopted by the following vote: I keep them equalized according to population, using whateve) I AYES : Di rectors : Carmi chael , Engelmann, Kel ly , MacLeod, and Maerkl e NOES : Di rectors : None ABSENT: Directors: None A short recess was called at 2:50 p.m. and the meeting was resumed at 3:20 p.m. District Engineer: Development Program: The Engineer advised the Board that the District now has tt- go ahead to do the plans and go out to bid for the construc tion of the 8" pipeline and fire hydrant installation re- quired under the Switters Parcel Map for a four parcel division. This property, located due north of the Frazee bulb warehouse along Palomar Airport Road, has bee sold, but Mrs. Switters has the obligation for sponsoring the project and has posted a deposit of $15,000 with the District to be disbursed for this constructio work. B -2- Bank of As an information item, the Engineer reported that the Ameri ca Branch: District has word that they are going ahead with the first construction of a new Bank of America at the corner of Alga Road and El Camino Real . increment of the development proposed by John Mamaux on the B El Camino Interim The Engineer reported on this project, which was authorizec Pressure Reducing in the Spring. It is in and working, and the final ac- Station: counting has been completed. Total costs for the project were $8,837.93, with deductions for the book value of two Cla-Valves in District stock, for a net project cost of $6,048.93, which compares to a budget allocation of $6,200.00 financed from the District's I.D. No. 2 Construction Fund. Point "D" Press ure Engineer Kubota reported that the Contractor is moving Reducing Station ahead on the project, after a slowdown during the holidays, thrust blocks poured., The 20" plug valve furnished by the District has been del ivered and the Contractor now 'has a1 1 of the materi a1 to complete the project. The District did extend the contract for thirty days and the contractor has asked for another extension of time. It was the Engineer's recommendation that the District take no action on this request ana let them finish the job and then make any adjustments that are necessary. A request was presented from the Contractor for Progress Payment No. 1 based on 50% of the value of the contract amount of $62,000 or a total of $31,000. The Engineer explained that the job is not yet half completed, but the Contractor is entitled to the dollar value on the material' delivered to the job site. After discussion, upon motion of Director Kelly, seconded by Director Carrnichael, and unanimously carried, the Board approved Progress Payment No. 1 in the amount of $31,000, less 10% retention, for a net amount due the Contractor, Hydro-Mechani cal Company, Inc. , of $27,900. and the concrete vault has been placed in the ground and I Water Pressure Director Engelmann reported that he had been contacted by Mesa Line Area: Mr. Ed Schoeppe concerning a possible reduction in pressure to the growers on the mesa area south of the "D" Reservoirs when the Point "D" Pressure Reducing Station is put in operation. They have talked with the Superintendent and are very much concerned about any reduction in their pressure and are talking about a class action suit if such should result from the Point "D" project. Engineer Kubota explained that in the Poinsettia Avenue Plaster, we have indicated there will be a reduction in pressure, but he would have to review the report to see what the full impact of this project will be. After further discussion, it was agreed that the Engineer would meet with Mr. Schoeppe and the other growers in that service area, go over the matter with them, and let them know what is going to take effect. The Engineer advised the i3oard of a problem regarding the price quotation on the 20" 1 ubricated pl ui~ valve which was delivered to the Point "D" project by Industri Supply Company. An error was made on their part as supplier and their quotation was made on a.16" valve rather than the 20" as specified, leaving a difference between the amount authorized of $1,815 and the manufacturer's price of $2,458.1 1 ; the difference being $643.11. The supplier is asking if the District would give any consideration on the price error. After discussion, upon motion of Director Carmichael, seconded by Director Kelly, and unanimously carried, it was moved that the District split the additional cost of this valve on a 50-50 basis, or an ad- ditional cost of $321.56. Water Recl amati on At the request of Director Carmichael, Ron Beckman, Public and Conservation: Works Director for the City of Carlsbad, advised the Board reclamation being conducted by the Comprehensive Planning Organization under a 1.3 mil 1 ion dol 1 ar federal grant for the San Diego County region. The City of Carlsbad will be participating in this study, and Mr. Beckman will try to keep the District apprised of their schedule in the formulation of that project. Executive Session: Upon motion of Director Carmi chael , seconded by Di rector the purpose of discussing personnel matters. On motion of Director Carmichael , seconded by Director MacLeod, it was moved that the Board return to regular session at 4:34 p.m. on a "208" Study in the area of water conservation and I MacLeod, an executive session was called at 4:lO p.m. for - 3- General Manager: Bati qui tos Lagoon Manager Pri day reported that the San Diego County Parks Regional Park: and Recreation Department, Park Development Division, will 21, 1976 at 7:OO p.m. in the Carlsbad City Council Charhers. District representa- ti ves will be unable to attend. On the Manager's recommendation, a questionnaire from the Interagency Planning Office of San Diego was turned over to Director Kelly for response on planning matters as a District official because the information requested was outside the scope of our interest. Water Agencies Announcement was made concerning the Quarterly Meeting of Association the Water Agencies Association to be held January 22, 1976, Meeting: with Otay Municipal Water District as host agency. Reser- 1976. Counci 1 Meeting: Manager Priday reported that the City Council had a long agenda, but of primary interest to the District was Agenda Bi 11 #3564 on the area-wi de water quality management plan whi ch Mr. Beckman dis- cussed previously. The District has not been contacted by the CPO on this matter but will probably be involved in this study. NCR Maintenance Manager Priday outlined the terms and charges under a Agreement: Maintenance Agreement for the District's NCR Model 299 covers all 1 abor and materials, and he recommended that the District enter into this Agreement. After discussion, upon motion of Director MacLeod, seconded by.Director Engelmann, and unanimously carried, the Board approved this Mainte- nance Contract. hold a Technical Advisory and Workshop Meeting on January I vations must be placed with the Secretary by January 16, Accounting Machine. The total annual fee of $588.00 Operati ons : The District's field crew are continuing with routine cans 3 blow-offs and air reliefs 9 and they are also doing fire hydrant repairs. The Lake level was reported at 500.7, with the flow from the Authority at 8cfs. The emergency shutdown has been confirmed by the Authority for January 19-29, 1976. CETA Manager Priciay brought the Board up to date on the CETA Program: Program and reported that the latest budget allocation brings the program up through June, 1976. Funds have been included to transfer two of the CETA employees on to the District payroll in February with the other two to be carried under the CETA Program until June. If this transfer is made in February, the CETA people would li'ke to have the District hire two more CETA employees, but Manager Pri day has given a "NO" answer as he feels the District could do without the additional CETA people. He will be ar- ranging a meeting with the Personnel Committee to go over this matter. Investment of Treasurer Kelly reviewed the District's investments and askt Surpl us Funds : for ratification of the investment of current tax revenues in a Time Deposit of $200,00O,at an interest rate of 6.125%, for a period of 182 days, maturing June 28, 1976. After discussion, upon motion of Director Kelly, seconded by Director Engelmann, and Unanimously carried, the Board ratified the Treasurer's investment of inactive funds. He also reported tha. the District has opened a savings account and funds will be transferred into this account periodically to earn additional interest. Ratification Upon motion of Director MacLeod, seconded by Director of Checks: Engelmann, and unanimously carried, the Board ratified covering the period from December 18, 1975 to January 7, 1976. There being no further business to come before the Board at this time, the meeting was declared adjourned at 4:55 p.m. maintenance of the system, locating arid painting valve I I Check f\los. 3697 through 3720 in the amount of $7,833,12$ Secretary of the Board of Directors -4-