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HomeMy WebLinkAbout1976-05-05; Municipal Water District; Minutes( .,,‘, . ? MINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF CARLSBAD MUNICIPAL ~;~ATER DISTRICT HELD 0~ MAY 5, 1976, AT.2~00 P.M. AT 5950 EL CAMINO REAL, CARLSBAD, CALIFORNIA: The meeting was called to order at 2:00 P.M. by President Maerkle with Dfrectors Carmichael, Kelly and Mac Leod answering roll call. Director Engelmann was' absetit on official business of the District. Also present were Manager Priday, Legal Counsel. Swirsky, District Engineer Kubota, Public Relations Consultant Mitchell and Office Secretary. Mrs. Ruth Honnold, member of the League of Women Voters, Public Works Director Ron Beckman and Director, of Utilities and Maintenance Roger Greer, representing the City of Carlsbad, were also present. Approval of Minutes Upon motion of Director Mac Leod, ,seconded by Director Kelly', and unanimously carried; the minutes of the regular meeting of April 21, l976, were approved as written. Investent of Director Kelly reported that tax rev,enues in the amount of Inactive Funds $173,000 were received from the County and have been invested. He requested ratification on the investment of $150,000 in a Time Deposit for a period of ninety days, maturing on October 26, 1976, at an interest rate of 5-3/4%.. The balance of$23,000 was deposited into the District savings. account. After discussion., upon mtoion of Director Mac Leod, seconded by Director Carmichael-, and unanimously carried, the Board ratified the action taken by Director Kelly in the investment of these funds. Oral Communicalzions: There were no oral communications from the audience. Committee Reports: San Diego County Director Kelly reported that a copy of the proposed Budget Water Authority for Fiscal Year 1976-77 for the SDCWA is available if anyone is interested iq reviewing this material. Ratification Upon motion of Director Mac Leod, seconded by Director of Checks Kel,ly, and unanimously carried, the Board ratified , expenditures by Checks No. 4097:through No. 4136, covering the period April 21, 1976 through May 5, 1976,.in the total amount of $75,175.02. Public Relations: Public Relations Consultant Mitchell distributed latest press releases of interest to the District. School Tours He also reported on the school program scheduled this month and the first week iri',June. Seven classes from-the Magnolia and Buena Vista Schools will tour the District's facilities on May 11, 12 13, 25, 26, 27 and June 2. State Water It was recommended thatanother trip be scheduled to' complete Project Tour the tour of the East branch of.the State Water Project to include the Tehachapi River facilities. The trip itinerary includes going up Interstate 5 intb Los Angeles; picking up all points of interest, to Edmundston the first day, spending the night in Bakersfield and picking up the Tehachapi's east branch on the way home the second day. Budget figures show about $1,395 to $1,400 to handle 30 people again which averages out to $47.00 per person. There was discussion as to who should be invited on the trip and whether it should be extended to include other agencies who participated in the other tours. Current budget allocations are sufficient to fund this program as outlines. After discussion,.upon motion of Director Kelly, seconded by Director MacLeodj and unanimously 'carried, 'it was moved that a tour be scheduled for June 4 and 5. Legislative Manager Priday presented for the Board's review the followi,ng Committee l!iislative bills from the.ACWA report: SB 1289: Would amend Gov&ment Section 56403 relating to subsidiary districts to require the'portion.or portions of such district'within the city botindaries'tb'represent 90% rather thari 70% of the assessable land within the district and also reqtiice portion'& portions of district'that is outside the'city boutidaries'shotild..be tin,inhabited. It was noted that a resolution has beeti adopted by the City Council objecting to this Bill. SB 2018: Authorizes any local public agency other a city or county that is a member of or located within a member agency of a Metropolitan Water District that has executed a contract with the State for I water supply to have only a simple majority affirmative vote on a bond elect for a water supply to be authorized to issue such bonds. This legislation ml be of some benefit on the Tri-Agency Pipe1 ine Project. These bi 11 s will be reviewed and appropriate 1 etter for the Board President's signature. Water Conservation Director Carmichael reported that a metting of the Xommi t tee Conservation Committee was held on April 25, 1976, time recommendations were drawn up on the basic pri to be considered for the Water Conservation Program, and the activities and ponsibilities of our District. The Committee's report was read and discusse stressing public information and education followed closely by executive and management education. The Board will outline a program in more detail at a date. Director Carmichael presented a nationwide comparis and electric rates for the Board's information. City of Carlsbad Discussion was held on the antenna installations at Temporary Antenna Squires Dam site. It was noted that the license wi Squires Dam Site approximately 90 days to process so there is no ur{ regarding the construction. Roger Greer reported 1 box has been constructed by the City and the electric hook-up is ready to gc awaiting approval of the 1 icense. Insurance Program Manager Priday reported that the insurance coveragc employee Thomas Christie has been worked out. In ( tion.with this coverage, it was the Board's decision that District vehicles not to be assigned drivers. Authorization was requested by the Manager for the tion of specifications by the staff and the advertising for insurance protc and unanimously carried, the Board authorized the preparation of specificat. and the advertising for proposals for insurance coverage. After further di! it was decided that only those insurance companies that have a claims offict San Diego County and an office in the District or within the Tri-City area (Carl sbad, Oceanside and Vista) should be considered. Legal Counsel : Conf 1 i ct of Legal Counsel Swirsky requested direction regardinl Interest Code Conflict of Interest Code which must be adopted by He informed the Board that the matter can be handled either by the existing tive Committee or a special appointed committee, or could be done at a staf It was his recommendation that it be handled at a committee level in order get some input from Board members who are directly affected. After discuss was decided that a special committee, to be composed of Director Kelly and Director Carmichael, -assisted by Legal Counsel Swirsky, would be assigned t responsibility of coming up with a recommendation. Record Destruction At the request of the District Manager and Auditin Program Committee , Legal Counsel presented some guide1 ines retention and destruction of District records. At categories of records and when they might be destroyed was reviewed and dis and Legal Counsel will proceed with the preparation of a resolution authori this procedure. The possibility of microfilming was discussed but the idea out because many records can be destroyed,after the resolution is approved provide additional storage space. It was also suggested that the Historica be given the opportunity to go over the records to be destroyed. President Maerkle called fo.r a short recess at 2:58 P.M., and the meeting \n at 3:14 P.M. Director Mac Leod left the meeting at this time. Public Work Director Ron Beckman arrived at this time. ~~~ by the District. Upon motion of Director Carmichael , seconded by Director I and submitted to the Board of Supervisors by July I -2- May 5 District Engineer : Devel opment As an informational item, the Engineer reported on 1 Program development of the 59 acre parcel belonging to Dr. b just east of the Altamira project. A tentative map filed sometime ago, but the owner has now come up with a change of plans for property. A zone change request for a 36 acre parcel belonging to Mr. Dobriner near thc tanks was also reported and discussed by the Engineer. Point "D" Pressure Engineer Kubota presented for approval Progress Pay] Reducing Station covering work completed to date, listing total earn $62,000 less retention of $6,200 and payments to da for a net amount payable for this payment of $5,580. After discussion, upon of Director Kelly, seconded by Director Carmichael 9 and unanimously carried, Payment No. 4, in the amount of $5,580 was approved to Hydro-Mechanical Comp A financial report on the entire project costs will be prepared and submitte Board. He advised the Board that the unit has been placed on the line and so far we no reaction from our customers one way or the other. Manager Priday reporte our field man has also been checking with the customers. The District has one complaint from Hughes Aircraft on excessive hydraulic pressure and this been reduced and worked out with their engineering firm. Elm Avenue Engineer Kubota reported that his office has now ana Extension the problem of the District's 14" 1 ine for the con5 of Elm Avenue. They came up with two alternatives, encase the entire steel line, or to lower it. -These alternatives have been to the District people and the City people and, because of a problem with tl operating valves, they would want to consider the alternative of lowering tt line. 'Cost estimates for the 150 feet of line should run about $2,000 to $2 and the project could be funded under the District's maintenance budget. Tf Engineer will work with the City and come up with a joint project and reporl to the Board. I I ''E" Reservoir The Engineer reported that the shutdown and inspeci Inspection the "D" Reservoir has been scheduled for next week Swi tters A progress report was made by- the Switters Parcel Parcel Map where the District is sponsoring the project for tl main and fire hydrant. The field surveying has bet completed and the Engineer is working on the engineering design. It is ant that the job will get underway sometime in June.. The Certificate of Deposi guarantee placed with the District by Mrs. Switters will be cashed in and t to the District's savings account to be drawn on for this project. General Manager: Communications: Manager Priday reported that Mr. David C. Burns, President of the Water Age Association has indicated the beginning of meetings between agencies. In attendance will be General Managers and Chairmen or Presidents of each Dist Board. The meeting is set for May 13, 1976, at 7:30 A.M. in San Diego. Mr and Mr. Maerkle will be in attendance. City Counci 1 Manager Priday reported on his attendance at the C Meeting Council meeting, but there were no items on their that concerned the District. Operations: The flow from the Mater Authority has been increa: 14 cfs and the lake 1-e\ire1 is up to 498.3' , it was I by the Manager. Manager Priday reported an interesting note from the watel that 48 states reported accountable water losses of 1.3 to 27.8%. Califorr average is 7.2%, with CMWD having an average of approximately 6% for last J - -3- I State Water Pub1 ic Re1 ations Consultant Mi tchell requested Boar Project Tour action on the funding for the State Water Project T discussed earlier in the meeting. After discussion motion of Director Kelly, seconded by Director Carmichael, and unanimously c it was moved that the District allocate $1,395 from the Special Events Budge this purpose with the understanding that billing would be on a pro-rata basi There being no further business to come before tkBoard at this time, the me was declared adjourned at 3:45 P.M. Respectfully submitted, &N&Ltg PresXient of the rd of Directors 9Q.U Secretary of the Board of Directors I I -4- .. - I e.