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HomeMy WebLinkAbout1976-05-19; Municipal Water District; MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF CARLSBAD MUNICIPAl CARLSBAD, CALIFORNIA: WATER DISTRICT HELD ON MAY 19, 1976, AT 2:OO P.M. AT 5950 EL CAP.IINO REAL, The meeting was called to order at 2:OO P.M. by President Maerkle with Direct( Carmi chael , Kelly, Engelmann , and Mac Leod answering roll call . A1 so present were Manager Priday, Legal Counsel Swirsky, District Engineer Kubota, Public gelations Consultant Mitchell, Accounting Officer Simpson and Office Secretar: Mrs. Arthur Bonas and Mrs. Ruth Honnold, representing the League of Women Votg Public Works Director Ron Beckman (arrived at 2:08 P.M. , and left at 2:53 P.M Director of Utilities and Maintenance Roger Greer (arrived at 2:08 P.M.), representing the City of Carlsbad, and Gil Davis, representing the Blade Trib were also present. I Approval of Minutes mai 1 ed out. Upon motion of Director Mac Leod , seconded by Direct Kelly, and unanimously carried, the minutes of the regular meeting of May 5, 1976, were approved as Committee Reports: SDCWA: Director Kelly reported on his attendance at the reg meeting of the Authority and reviewed with the Board their financial report and introduced their Conflict of Interest Code, which was discussed at some length. He also explained the 1976-77 budget and Mr. F questioned whether they had identified in their budget the 75 cent rate incrc for Maintenance and Operations. Publ i c Re1 ations : Publ ic Re1 ations Consultant Mitchell reported on anc distributed to the Board the 1 atest press releases ( interest to the District. School Tour: :Mr. Mitchell reported that we have had three groups tour the facility to date (a total of 84 students a1 seven adults). He said that he felt the tours have been a success and read i thank you letter from one of the participating classes to the Board. He me] that there will be four more morning tours on May 25, 26, 27 and June 2. State Water Project Mr. Mitchell passed out the Tour Agendd to the Boar1 Tour advised them that he had contacted the City of Ocea, and Mayor Graham will not be able to go, however, D will definitely be going. Mr. Mitchell also mentioned that he had advised t tentatively, they have three seats available on the tour. Legislation Committee: Conflict of Legal Counsel Swirsky distributed copies of a lettf Interest Code received from the County Board of Supervisors regar the Conflict of Interest Code and advised the Boarc deadline of the submission of the District's Conflict of Interest Code has t: extended to October 1, 1976. Attached to the correspondence was a list of r procedure to be used by the District in adopting their code, which includes hearing before tentative adoption. Manager Priday called the Board's attention to AB2961, which would require 2 district to adopt -:capital improvement programs once every five years and h2 referred to the Interim Study by the Assembly Local Government Committee, sc the time being, the Bill will not be passed. Water Conservation Director Carmichael reported on his attendance at Committee Water Conservation meeting held last Monday, May 1' 3:OO P.M., and reviewed items of interest in variol publications regarding water conservation with the Board. He mentioned tha is urging federal action to avoid a water shortage crisis and described wat, reclamation projects in different areas for different purposes, District Engineer: Development Programs: Engineer Kubota reported on a request he has recei a developers who wishes to develop the 800 acres o I I Calavera Estates and advised the Board that the question of what to do about supply for this area will again be raised. Another developer, John Lusk & Sons, is interested in development of the are is the residual of Virginia Robertson's property. He said that he has only to the developer on the telephone and was not sure of the boundaries, but wanted the Board to be aware of the future development. Engineer Kubota advised the Board that a developer, Mr. Helley, came in to I and announced that they are ready to begin work on the residual parcel of tk Standard Mobile Home Park development, which is located along Rancho Santa F and Palomar Airport Road, and surrounds our Santa Fe Reservoir on the hillto the original development. Mr. He1 ley advised our Engineer that he has reque San Itlarcos Board let our District serve him with water, and because of his g operations, he wants slope easements from our reservoir site and would also work out something with the District to use our access road to the site. Th Engineer assured the Board he he told Mr. Helley that this District is reluc get too involved with this project until we settle the issues that we have h the previous development. La Costa Estates North Engineer Kubota assured the Board that review and a of all of the shop drawings for the pressure reduci station are complete, and the job is moving along nicely. Colena De La Costa They are finishing off the remainder of the public A. J. Hall Company. La Costa Valley The Bank of California has taken over this developm Lot No. 245 American General Finance, and they are trying to fi project as soon as possible. In regard to our fund Engineer advised the Board that the Bank of California is sending the Distri check for $2,600, and he is working with them regarding the problem of dirt being pushed over our pipeline easement in the area. Point "D" Pressure After advising the Board the final inspection has b Reducing Station the final retention of $6,200 will be released afte days, and that $62,000, which was the District's or award, is their final billing amount, Engineer Kubota recommended that the Point "D" Pressure Reducing Station be accepted as completed by Hydro-Mechan Co., Inc., and authorization be given to the Secretary to file the Notice of Completion. In discussion that followed, theEngineer explained to the Board the $62,000 figure was for the construction of this project and that there be additional engineering, inspection and District expense charges that are covered by the project budget. Upon motion of Director Engelmann, seconded Director Kelly, and unanimously carried, authorization was granted to the Se to file the Notice of Completion for this project. A discussion followed about the problems the farmers in the area are now hav the reduced pressure and whether or not there is any way to increase their w pressure. The Engineer explained that unfortunately, there are some people by the reducing station who will have to sacrifice and others who will benef however, he mentioned that he would be glad to talk with Mr. Schoppe and try out something to improve the water service of the growers in the future. President Maerkle called for a short recess at 2:53 P.M., and the meeting re at 3:16 P.M. Swi tters Parcel Map Engineer Kubota asked the Board for consideration a for a Palomar Airport Road pipeline extension to th. Parcel Map on the east side of Macario Road. Ms. Switters, who split her prc four parcels and sold them, is being required by the County Planning Departmc provide a fire hydrant along the lot line in the middle of the property. Ms Switters has advanced $15,000 for the project, which requires 602 feet of Cl1 AC pipe, and the Engineer advised the Board that his estimate of the construl is $10,709, plus engineering and miscellaneous costs. Engineer Kubota sugge that the Board decide to go out for bid on an informal basis to local contra, the construction of the hydrant to cut down on costs since the job is a smal He mentioned that the District might also take informal bids on the require furnish the pipe for the contractor to install. A motion was made to approv, extension and authorize the staff to seek informal bids for the project by D Kelly, seconded by Director Mac Leod and unanimously carried. I system on Lot No. 2, but gave back Lot No. 3 to I n - -L - May 19, 197 Elm Street Extention President Maerkle questioned the necessity of lower the District's line and grading the road, and Enginl Kubota stated that he would have to talk with the City's Engineer. Carlsbad Director of Utilities and Maintenance Roger Greer, suggest to the Board that the City's engineer attend the next Board meeting to explain the project to Resolution No. 331 Engineer Kubota advised the Board that concerning t Swi tters Parc el Map, under Resol ution No. 331 , the certain rules and regulations of the Environmental Act of the State of Calif that define a Ministerial Project, which the staff has determined can apply and he requested the Board authorize the filing of a notice of exemption. U motion of Director Engelmann, seconded by Director Mac Leod and unanimously authorization was given. "E" Reservoir Engineer Kubota reported to the Board that May 12, inspection of the "E" Reservoir revealed that the t in excellent shape, passed inspection, and was back in service on May 18. T repair work to be done was the cleaning of two spots on the inside ceiling, will be accomplished by putting a raft through the hatch and filling the tan the way up. Bueno Colorado Squires Engineer Kubota advised the Board that the Bueno Co Dam Annexation: Municipal Water District is handling, at the Distri request, three detachment proceedings, which are pi of land that have been annexed to CMWD; and among the conditions of those ar by LAFCO, is their detachment from Bueno Colorado Municipal Water District. have requested that CMWD pay for the expenses of filing fees for LAFCO and t of Equalization. The estimated cost is $450 to $500 and Engineer Kubota rec that the District advance these funds and that a portion of this cost be chc to the La Costa Land account for miscellaneous items. After discussion, upc of Director Kelly, seconded by Director MacLeod and unanimously carried, thc authorized the Engineer to proceed. Communications: KKOS Mr. Priday reported that he has received a letter 1 stating that they had received approval from FAA fc high tower a1 ong with a copy of the determination of ''no hazard to air navi! by the proper authorities. He stated that he would get together with Roger Utilities and Maintenance Director for the City of Carlsbad, to determine wl buy the material for the construction of the small building. UCSD Easement Mr. Priday reported to the Board a letter he has rr to Squires Dam from Mr. Barney Rickett, University of California, Site for permission to continue using our road to the Sc site. Mr. Kubota and Mr. Swirsky explained that M, prior owner of the Squires Dam additional property, had stipulated in her si agreement that UC be given an easement to the dam site in order to reach thl antenna system over the dam. In accordance with Mr. Priday's earlier reque they enclosed a 1 ist of authorized people who will be using the road to che antenna system. Mr. Swirsky further advised the Board to continue with the present arrangement and not grant UC a specific easement, but to authorize Priday to grant continued use of the access road to the dam site, if they w claim the existing easement. After discussion, upon motion of Director Mac seconded by Director Engelmann, and unanimously carried, the Board authoriz the Manager to advise the University of California through Mr. Rickett, tha present system used by the University across the Squires Dam site can cont with the stipulation that they quit claim back to the District their existi easement across the Squires Dam addition property. Insurance : Mr. Priday advised the Board that President Maerkl received a letter from ACWA regarding the changing insurance companies from Blue Shield to Blue Cross. He stated that the pre insurance coverage by Blue Shield was requiring a 27% increase, with the er paying the differential , and the same coverage was offered by Blue Cross fa 18.2% increase. Manager Priday mentioned that he felt the Blue Cross was a insurance policy. I I City Counci 1 Meeting Mr. Priday reported on his attendance at the City Meeting, but that nothing related to the District' operations was discussed. -3- May 19 Water Association Mr. Pri day reported his and President Maerkl e I s at1 Meeting at the Water Agencies Association's breakfast meet- He stated that it was a disappointment because approximately 50% were not pl Mr. Burns, President of the Hater Agencies Association, indicated that it wi going to be a social engagement and hopes they would get some work accompli: Mr. Chapman , of the Otay :dater District , was made temporary President and MI said that he brought up the problem we have with the Authority of not gettir full information in regard to the cost of our water. Regional Employment 8. Manager Pri day reported that the CETA Program has i. Training Consortium extended to December 1, 1976, at which time the prc very well for the District, bringing some fine empl for Managers and Presidents held at Hotel Circle. I ( CETA) will be terminated. He stated that this program ha into the District. Operations: Flow from the Authority is 16 cfs , and the Lake 1 eL 499.2'. Mr. Priday also advised the Board of some problems encountered by the Distri week. On Sunday, May 16, 1976, an automatic air re1 ief was knocked over an( was taken care of by the man on duty with the added assistance of the superi Then on Tuesday, a contractor tore out a water service on a new water main 1 to Colena de La Costa, Phase 2. No notification for location of utilities v received. The Greenview Homes were out of water from 8:30 a.m. to 2:45 P.M. Contractor is paying the bill for the repairs. Also, he advised the Board that our resident at the Squires Dam trailer is n Manager Priday requested permission of the Board to take partial vacation fc week of June 6 to 12, noting that these dates were between the time Mrs. Sin is entitled to her vacation and Mr. Henley returns from the New Orleans conf Upon motion of Director Engelmann, seconded by Director MacLeod, and unanimc carried, Mr. Priday was granted approval for part of his vacation. Mr. Priday assured the Board that Mrs. Hysong, a temporary employee, would retained until Mrs. Eisen returns from her medical leave, and he compliment€ Mrs. Hellein for taking over the office under the circumstances. ACWA Spring Convention Directors MacLeod and Engelmann reported on their attendance at the ACWA Spring Convention and thankc Board for sending them. They each reviewed some of the meetings they atten( regarding weed and weather control, and of particular interest to the Board Director Engelmann's review of the Helix Irrigation District's program in wh they educate the public about water conservation, and as a result, have been very successful with their bond issues. He suggested that their representat Carol Weber, be invited to visit a Board meeting with a presentation of thei methods for this program. Director MacLeod mentioned that he had the opportunity at the convention to the Tri-City Pipeline with Mr. Burzell, who seemed to feel that the matter s again be pursued. Ratification of Upon motion of Director MacLeod, seconded by Direct Checks Engelmann, and unanimously carried, the Board ratif Check %os. 4137 through 4204, covering the period f May 6, 1976 to May 19 , 1976 , in the amount of $17,492.59. Special Accounts: Director Engelmann , Chairman of the Finance Commi tt presented a statement from Woodside/Kubota & Associ Inc. for services rendered in the month of April, 1976, in the amounts of $1,082 for engineering services, $3,274 for Trust Account projects, and $989 for capital and special projects, for a total of $5,345, and he recommended of these charges. Upon motion of Director Engelmann, seconded by Director M and unanimously carried, approval was granted for the payment of this statem State Mater Mr. Mitchell reported that he had contacted Marv St Project Tour of the Metropol itan Water District, and they are go ahead with the arrangements for the tour, and we wi be providing them with a roster. I -4- May 19 , 1 I Adjournment: The meeting was called adjourned at 4:45 P.M. Respectfully submitted, A g.0.- Secretary of the Board of Directors I I -5- Flay 19, 1976