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HomeMy WebLinkAbout1976-12-15; Municipal Water District; MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF CARLSBAD MUNICI WATER DISTRICT HELD ON DECEMBER 15, 1976 AT 200 P.M., AT 5950 EL CAMINO RE CARLSBAD, CALIFORNIA: The meeting was called to order at 2:03 P.M., by President Maerkle with Dir. Carmichael , Engelmann , Kef ly, Mac Leod and Maerkle answering roll call . Al: present , were Legal Counsel Swirsky, General Manager Priday, District Enginc Kubota, Assistant Manager Henley and Office Secretary. Utilities and Maintenance Director Roger Greer of the City of Carl sbad (arrived at 2: 10 P was also present. Approval of Upon motion of Director Mac Leod, seconded by Minutes Director Engelmann, and unanimously carried, the minutes of the regular meeting of December 1, 19: were approved as transcribed and mailed out. Oral Communications from Audience: No report. I Communications: S. D. C.W.A. Director had no report. Manager Priday brought up the charge by the Authc on the October billing, which was reported at thc meeting. After discussion with the Authority personnel , the matter of the capacity charge represents our entitlement of 22 c.f.s. of water, the peak I year, plus flow taken from San Marcos. The District will be billed on this for the current fiscal year, and from then on the bill.ing will be adjusted I actual for 1976/77, and the peak flow amount will be adjusted from July lst, to reflect the experience record of 1976/77. Manager Priday noted that an agenda item on the I Authority's December 9th meeting states that the Authority staff has made tr water rate projects which would recover 50% of the Authori.ty's treated water costs from a capacity charge and 50% from a commodity charge, and based on t projections, they recommend that the capacity charge be set at $2,869 per ac foot per day, and the commodity charge be set at $11.00 per acre foot , as of kt, 1977. Pub1 i c Informati on : School Tour Manager Priday reported that the tour program for Program both the grade schools and high school of Carlsba has progressed satisfactorily, and reported recei a letter from Principal Douglas R. Deason of the Carlsbad Unified School Dis thanking him for presentation to the students, which was favorably received them. The schedule for the tours this coming .Spring is set and are, endeavor contact other schools in the area for possible inclusion in this pragram. I ACWA Conference Report President Maerkle gave a report on the ACWA Confe in Monterey this month, and stated that it was an interesting and informative meeting. One item of particular interest to our District is a 45-minute film on water supply and conservation prepared by tht State Department of Water Resources entitled, '.'"Water Cal i fornia Style", whic enthusiastically received and recommended the District purchase a copy of tht for our use in our informational programs and also for lending to the local . for their use. After discussion, upon motion of Director Engelmann, seconder Director Kelly, and unanimously carried, approval was granted to purchase thc Another item of specific interest to our District the discussion regarding the problem the water agencies are experiencing in obtaining adequate liability insurance coverage, and ACWA is working on a prc for participating agencies of self insurance. Data required for the study i: prepared by Accounting Officer Wilda Simpson for our participation in the st1 Legislation: No report Mater Conservation: No report I TAPP & SAC Projects Director Mac Leod reported that a special meetin< the Special Projects Committee was he1 d on Decemt 13th to consider the South Aqueduct Connection pro.ject, and specifically, consideration was given to the Draft Agreement presented by San Marcos Couni Water District to our District and Olivenahin District; and the matter of the $85,000 pledge of funds to San Diego County Mater Authority to construci service connection on pipeline No. 4 of the aqueduct system. According to 1 engineering report of the San Marcos District, the Carlsbad District's share connection expense is a total of 24.23%, and the Committee recommends a plec $20,595.50 by our District , and upon motion of Director Mac Leod, seconded t Director Kelly, and unanimously carried, approval .was granted for the Distr' pledge $20,595.50 as their share in construction of the connection. The Special Projects Committee will convene after the first of the year to I the proposed formal agreement, and the matter of financing of this project. Water Rate Study Director Mac Leod reported that a meeting of the Rate Study Committee is scheduled for the mornin! January 5 , 1977. Fi nance : Deposit Sinking Fund Legal Counsel Swirsky advised that under new 1 eg~ Rancho Santa Fe Savings governmental agencies can now deposit funds in sz and Loan Association and loan associations, and inasmuch as interest Y offered by these institutions yield higher earnir Finance Committee recommends deposit of funds from the I.D.#3 sinking fund \r Rancho Santa Fe Savings and Loan Association. After discussion, upon motior Director Kelly, seconded by Director Engelmann, and unanimously carried, apy was granted for Treasurer Kelly to deposit $100,000 of the Time Deposit of 5 due and payable December 27, 1976 from West Coast National Bank to an accour Rancho Santa Fe Savings and Loan Association at 6v7 interest rate for a per' one year; and the balance of $50,000 could also be deposited in a similar ir beari ng account. Auditor's Management A report on the Auditor's management letter will Letter discussed at a future meeting, after review by tk I Finance Commi ttee and staff. Legal Counsel : Resol uti on #35 3 Legal Counsel Swirsky introuced for the Board's 1 Transfer of tion and approval, Resolution #353, authorizing . District Funds General Manager and Office Manager and Accountin1 to transfer District funds in Southwest Bank, Ca. Branch, from the checking account of the District to the savings account of District by telephonic communications; and further that names of the Genera' and Office Manager and Accounting Officer, as they may exist from time to t' supplied to the Bank by a certi fidate of the Secretary of the Board of Dire1 of the District. After discussion, upon motion of Director Mac Leod, seconc Director Engelmann, Resol ution #353, entitled "RESOLUTION OF THE BOARD OF Dl OF CARLSBAD MUNICIPAL WATER DISTRICTNTHORIZING TRANSFER OF DISTRICT FUNDS E CERTAIN EMPLOYEES BY TELEPHONIC COMMUNICATIONS".was adopted by the followin! AYES : Di rectors : Carmi chael , Engelmann , NOES : Directors: Kel ly ABSENT: Di rectors : None Mac Leod, Maerkle I Director Kelly registered disapproval of the action:: taken by the Board in c ing an account with Southwest Bank , Carl sbad Branch, and stated he unders to( Resolution if352 authorized establishment of a deposit account with a bank 0- !dest Coast National Bank, and claims he was not consulted, as the Treasurer District, regarding establishment of the deposit account with Southwest Ban1 Resol lition #354 Legal Counsel Swi rsky introduced for adoption by Master Charge Account Board, Resolution No. 354, authoriizing establisk of a Faster Charge account with Southwest Bank, z after discussion, upon motion of Director Kelly, seconded by Director Carmichael, Resolution No. 354, entitled, "RESOLUTION OF THE BOARD OF DIRECl OF CARLSBAD MUNICIPAL WATER DISTRICT AUTHORIZING ESTABLISHMENT OF MASTER CHI ACCOUNT WITH SOUTHWEST BANK", was adopted by the following vote: -2- AYES: Directors: Carmichael , Engelmann, Kel' NOES : Directors : None ABSENT: Directors : None Mac Leod, Maerkle Bank Vouchers : Manager Pri day recommended necessary arrangement: made to have checks printed, and other necessary arrangements made in the transfer of the banking account of the District to Bank, and upon motion of Director Engelmann, seconded by Director Mac Leod, unanimously carried, approval was granted for the staff to proceed with necc arrangements . ACWA Conference Legal Counsel Swirsky reported on i tems of partic Monterey/Legal Counsel interest and concern to the District, which inclt Report E.I.R. - Change of regulations to simplify preser of reports, which will require the record be filled with information, so thi voter in the next year can determine if the particular governmental officia' right on the environment when it might be adverse conditions D A1 so, a neb of regulations is being drawn up. I Water Rate Increase - In connection with the rul. by the Supreme Court in the Shawn vs Go1 den Gate Bridge case , it was ruled : under CEQA, an EIR is required in each individual rate case, and, therefore it woul d appear that any time a governmental agency changes their rates for services, an EIR will be required, and should be considered in the water ra: Fire Hydrant Charges: The Water Rate Committee st take under consideration a monthly charge for fire hydrant maintenance. Conflict of Interest Code: MWD have adopted a Cc of Interest Code which has been approved by F.P.P.C., and Mr. Swirsky advist ACMA has prepared a revised code which is actually a summary of the MWD codt was adopted and approved by FPCC to become effective January 1, 1977. Executive Session: Upon motion of Director Mac Leod, seconded by Dil Carmichael , and unanimously carried, an Executivt was called at 3:40 P.M. pertaining to personnel matters. I Upon motion made by Director Mac Leod, seconded I Director Engelmann, and unanimously carried, it was moved the meeting go ou' executive session at 3:58 P.M., and returned to regular session. Retirement - General President Maerkle read a communication directed . Manager Priday Board of Directors from General Manager Priday, ( Effective 2/19/77 December 15, 1976, announcing his resignation frc the position of General Manager of Carlsbad Munic Mater District effective February 19, 1976, which stated that due to accumm sick leave and vacation, December 22, 1976 would be the actual final date o- employment, but because of the short time left, he will stay available unti- December 30, 1976 for an orderly transition. President Maerkle stated the f has recommended the acceptance of the retirement of Mr. Priday with regrets upon motion of Director Kelly, seconded by Director Mac Leod, and unanimous' carried, the Board adopted a motion accepting the Manager's resignation wit1 regrets and thanks for his service to the District. Personnel : Manager Priday advised that due to recent change! responsibilities among certain personnel, he recc reclassification with appropriate salaries, and upon motion of Director Kel' seconded by Director Carmichael , and unanimously carried the fol lowins recli fications with appropriate salaries were approved, effective as of January : Assistant Manager Mr. John Henley was reclassified with the title ( Assistant Manager, with a salary of $1,525 per mc Water Works Foreman Mr. Kurt Musser was reclassified to Mater Works I with a salary of $1,068 per month. Meter Reader I1 Mr. Glenn Brinegar was reclassified to Meter Rea( at a salary of $815 per month. Water Works Operator I1 Mr. Bryan Troupe was reclassified as Water Works Operator I1 at a salary of $815 per month. District Engineer: La Costa Valley No. 5 Engineer Kubota advised that the Bank of Cali for1 Lot 245 assumed financial responsibility Of subdivision I -3- n- "-I".- 1 lot 245, La Costa Valley No. 5, and the project has been completed and recc acceptance of the public water system, with an estimated value of $15,000, motion of Director Carmichael , seconded by Director Kelly, and unanimously the Engineer's request was granted, Squires Dam - Engineer Kubota advised of receipt of a proposal Piezometer System Fugro, dated November 30, 1976, stating they wil to the District a complete testing kit for moni t the existing system at a cost of $500, and for an additional sum, not to ex $600, will perform the regular service of checking out the piezometer syste Squires Dam, and submi tting a report to the State Division of Dams and Safe Engineer Kubota recommended acceptance of this proposal, and after discussi motion of Director Mac Leod, seconded by Director Engelmann, and unanimous1 the General Manager was authorized to issue a purchase order to Fugro for t kit at a cost of $500, and for a sum not to exceed $600, for performing the service of checking out the system and preparing necessary reports D I Mr. Henley advised that the kit will become the of the District and the testing will be performed by the crew in the future Squires Dam #2 Engineer Kubota requested that the Board permit to continue with their deliverations in connectil the future role of our Squires Dam site, which encompasses approximately 56 and also consideration in connection with an Environmental Impact REport, wI will be required. General Manager: President & Managers General Manager Priday reported on the recent me1 Meeting of the President & Managers which he and Preside1 Maerkle attended and found to be interesting and informative. Operations: Flow from the Authority - 14 c. f.s. Lake level 1 I The crew repaired a leak on 1 ine "E" which neces: replacement of 7%' of pipe. Personnel : On January 3, 1977, District employee, Paul Aller terminated his empl oyment with the- District , and arrangement for replacing his employee has been made, which will be reportec at the next meeting. Gasol ine Tank/ Manager Priday requested ratification of his acti Headquarters in signing an application for permit to operate r total cost to repair will not exceed $200, and upon motion of Director Mac 1 seconded by Director Kelly, and unanimously carried, the Manager's action wa ratified. Ratification Upon motion of Director Mac Leod, seconded by Dir of Checks Engelmann, and unanimously carried, the Board rat checks No. 4905 through No. 4970, covering the PE from December 1, 1976 to December 15, 1976, in the sum of $19,150.88. Special Accounts: Upon motion of Director Engelmann, seconded by Di Mac Leod, and unanimous1.y carried, the statement engineering services for the month of November, 1976 submitted by Woodside/K & Associates, Inc. in the sum of $4,971 was approved for payment. Auditor's Service Manager Priday acknowledged receipt of a proposal Proposal from C. Paul Mal ker for services to prepare the D yearly audit for 1975/77 which he has turned over the Finance Committee for review and report. recovery system on the District's gasoline tank, I Ch ri s tmas Luncheon Director Carmichael , on behalf of the 3oard and s expressed thanks to the District ladies for the 11 Christmas luncheon which everyone enjoyed very mu1 John Hen1 ey Mr. Henley expressed his thanks to the Board for vote of confidencein him, and also on behalf of t field crew stated he was certain their action tod' was gratefully accepted by each of the men. -4- December t I President Maerkle wished everyone a Merry Christmas and Happy New Year. Adjournment: The meeting was adjourned at 4130 P.M. Respectful ly submitted, 1 I I -5- Decembei