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HomeMy WebLinkAbout1978-04-05; Municipal Water District; MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF CARLSBAD MUNICIPAL WATER DISTRICT, HELD ON APRIL 5, 1978, AT 2:OO P.M., AT 5950 EL CAMINO REAL, CARLSBAD, CALIFORNIA: The meeting was called to order at 2:05 p.m. by President MacLeod, with Directc Engelmann, Kelly, MacLeod and Uhlinger answering roll call. Director Maerkle .arrived at 2:13 p.m. Also present were Legal Counsel Swirsky, District Enginef Kubota, Public Relations Consultant Mitchell (2:14 p.m.) and Office Secretary. Utilities & Maintenance Director Greer (2:08 p.m.) of the City of Carlsbad, Mrs. Margaret Bonas, Mrs. Jane Skotnicki and Mrs. Ruth Honnold (3:OO p.m.) of t League of Women Voters, and Ted Donald of Calavera Hills were also present. Approval of Minutes Upon motion of Director Engelmann, seconc by Director Uhlinger, and unanimously car the minutes of the regular meeting of March 15, 1978, were approved as correcte 1 Oral Communications from the Audience None Committee Reports: S.D.C.W.A. Director Kelly brought up the su'bject of the "208 Program" and District Engineer Kubota advised the Board of recent developments. Mr. Kubota and Mr. Skip Schmi attended the General Assembly held by CPO at the Hilton Inn in Mission Bay on March 27, 1978. On March 30, there was a public hearing held at City Hall in Escondido sponsored by CPO, at which time our District made a presentation supp ing the San Diego County Water Authority as the "water management agency" i nsof as implementation of the Areawide Plan, and indicated we would be sending a for letter to the-Board of- Directors of CPO. . This .is being prepared by Mr. Schmidt and wi 11 be presented to President MacLeod for signature. Mr. Kubota further advised that Mr. Schmidt attended the second hearing in San Diego that was held on Apri 1 3. The Board of Directors of CPO had planned to make their final deci on April 17 at 9:30 a.m., but Mrs. Skotnicki advised that the Executive Committ of CPO has voted to postpone a decision until the June meeting to give the matt further consideration. Mr. Greer (2:08 p.m.), Director Maerkle (2:13 p.m.) and Public Relations Consul Mitchell (2:14 p.m.) arrived during this discussi-on. Publ ic Information Publ i c Re1 ations Consul tant Mi tchell repc that the school tours have ended for the current school year due to scheduling problems, and will commence again in the fa1 1. Tri -Agencies Pi pel ine Director Maerkle stated that a meeting of the Finance Committee was held yesterday, April 4, at which time a report from Legal Counsel , Mr. Swirsky was evaluated regarding a program for "short-term borrowing" by the District in the amount of $500,000 to finance the second increment of TAPP. In addition, the WA has advi the District that our portion of the contract is now estimated to be $534,000. The bids wi 11 be open April 6, and thereafter , the Water Authority wi 11 advise the District of the exact amount they will want to have in their Treasury prior to award of the contract, which is scheduled for April 13, 1978. After discussion, upon motion of Director Maerkle, seconded by Director Uhlinge and unanimously carried, District Legal Counsel Swirsky was authorized to invit proposals for the short-term borrowing by the District of $500,000 from various banking institutions. After discussion, upon motion of Director Maerkle, seconded by Director Kelly, unanimously carried, authorization was granted to make payment to the Water Aut for the District's portion of the contract when the District is advised of the amount. District Engineer .Kubota referred the Board to a memorandum and plat map which had distributed showing the first and second increments of TAPP. Legal Counsel Swirsky advised that there will be no bid on the second increment, and the Dist hopes to work out a ''change order" and secure a bid from the same contractor fo the second increment. I ,I South Aqueduct Connection District Engineer Kubota advised that t- had two meetings with the consulting en of San Marcos County Water District concerning this project. Their schedule for a bid program and award by July 1, 1978. The latest estimate of the cost the District is $660,000 subject to refinement of actual plans and specificat Water Conservation, Reclamation Director Uhlinger reported that this co and Reuse monthly meeting was held on March 28 , a time various water conservation subject! discussed. The slogan on one sign has been changed, and other signs are in tl process of being changed, from "Every Drop Counts" to "Every Drop Costs". Dil Uhlinger further said that he had collected water samples from surrounding arc these were tested at the meeting for dissolved solids. Discussion was also hl concerning a means of thanking water customers for their recent water conservi efforts. Finance Commi ttee Director Maerkle stated that the Financc Committee met yesterday, Apri 1 4 , and re proposals for accounting services .submitted by the following firms : (7 ) C. Pt Walker, letter of January 26, 1978; (2) Harold D. Hickey, letter of December : and (3) Diehl , Evans and Company, letter of January 13, 1978. Committee evall has determined that the best interests of the District would be served by the tion of the firm of C. Paul Walker. After discussion, upon motion of Director Maerkle, seconded by Director Uhlinger, and unanimously carried, it was moved the District retain the firm of C. Paul Walker for auditing services for the c fiscal year in accordance with the terms of his proposal. Di stri ct/Ci ty Joint Committee No report Legal Counsel : I Resol ution No. 370 Legal Counsel Swirsky introduced for the Di sas ter Re1 i ef Funds Board's consideration and approval, Reso No. 370, regarding application for Disas Relief Funds, and advised that a local agent must be designated for the Distril It is being recommended that District Engineer Kubota be authorized as the locr agent for CMWD. After discussion, upon motion of Director Maerkle, seconded bj Director Engelmann, Resolution No. 370, entitled: I' A RESOLUTION OF THE BOARD DIRECTORS OF CARLSBAD MUNICIPAL WATER DISTRICT DESIGNATING LOCAL AGENT FOR CAR1 MUNICIPAL WATER DISTRICT FOR THE PURPOSE OF OBTAINING FEDERAL FINANCIAL ASSIST1 UNDER THE DISASTER RELIEF ACT OR PRESIDENT'S DISASTER RELIEF FUND AND PROVIDIN( ASSURANCES AND AGREEMENTS REQUIRED", was adopted by the following vote: 1 AYES : Directors : Engelmann , Kel ly , Maerkl e , MacLeod, Uhlinger NOES : Di rectors : None ABSENT: Directors : None In connection with the Disaster Relief Program, discussion was held concerning storm damage sustained by the District. Engineer Kubota advised that an invest tion team of two engineers toured the District area to view storm damage. The Sunnycreek Road crossing that goes to Squires Dam did not qualify inasmuch as i is not one of our pipeline easements. The team authorized reimbursement to the District for approximately $8,600. Resolution No. 371 Legal Counsel Swirsky introduced for adopl Sundesert Nuclear Power Resolution No. 371 and after discussion, I Project motion of Director Kel ly , seconded by Dirt Maerkle, Resolution No. 371, entitled: "I RESOLUTION OF THE BOARD OF DIRECTORS OF CARLSBAD MUNICIPAL WATER DISTRICT SUPPOF THE SUNDESERT NUCLEAR POWER PROJECT", was adopted by the following vote: I AYES : Directors : Engelmann , Kel ly , Maerkl e, MacLeod, Uhlinger NOES : Directors : None ABSENT: Directors : None -2- April 5, 1978 Conflict of Interest Code Legal Counsel Swirsky reminded the Boar Fi nanci a1 Di scl osure Statement Staff that Fi nanci a1 Disclosure Stateme will be due this month. President MacLeod called for a short recess at 2:52 p.m. The meeting was re5 at 3:11 p.m. Ruth Honnold arrived during this time (3:OO p.m.). District Engineer: Development Program Carril lo Estates , Unit No. 1 Engineer Kubota advised that the seconc increment of 50 homes in Carrillo Estat Unit No. 1 (.Ponderosa Homes) will take interim water service off the Alga Roz with consent of La Costa Land Company. Dyna-Med , I nc. Engineer Kubota informed the Board that located .in the Palomar Industrial Park, plans for expansion. The District will be working with them on expansion of fire protection system. Japatul Corporation Engineer Kubota brought the Board up-tc on the Japatul proposed industrial deve The City -of Carl sbad is sponsoring a preliminary draft Envi ronmenta'l Impact F The District will be submitting comments to the City. Easement Deed Engineer Kubota reported that the Distr Templ in Hei ghts obtainedsan Easement Deed executed by F Cal dwell Templ in. Mrs. Templ in is the of the land where Templin Heights is being built. This is an off-site water and the Easement Deed has been executed in favor of the District. After disc upon motion of Director Maerkle, seconded by Director Uhlinger, and unanimou: carried, it was moved that the Easement Deed executed by Mrs. Templin be acce and authorization was granted for. recordation of the document. Palomar Solid Waste Transfer Engineer Kubota discussed progress beir Station by the grading contractor on the Countj to the Sol id Waste Transfer Station , ar that possible storm drain relocation is being considered. I I General Manager: In the absence of General Manager Henle District Engineer Kubota reported the 1 Communications: Water Conservation Award Engineer Kubota advised that a water cc tion award acknowledgment has been recc Mrs. Dilkes thanking the District for her award. Mr. Hans Ledri Engineer Kubota recalled for the Board Mr. Ledri is in the Bueno Colorado Muni Water District on a forty-acre piece of land above the dragstrip. The Distri received a letter from Mr. Doe, Secretary of the Board of the Bueno Colorado requesting CMWD consider a "carrying contract" so that water service can be n available to Mr. Ledri . The water will come off the connection to the drags1 and Mr. Kubota explained the character of the interim water service. Enginec requested the Board grant approval of the request of the Bueno Colorado Distr After discussion, upon motion of Director Maerkle, seconded by Director Uhlir and unanimously carried, the Engineer's request was granted. Water Agencies Charter Engineer Kubota reported receipt of an Fi sh i ng Tri ps ment from the Water Authority regardin: fishing trips, which will be held on J1 and September 11 , 1978. ,I "208 Program" Engineer Kubota informed the Board of c pondence from the Authority requesting agencies contact the various cities involved concerning the future role for t Authority. In this regard, Director Kelly, our representative to the Water f and President MacLeod will be meeting with the mayor of the City of Carlsbad -3- April E Local Agency Formation Engineer Kubota said that a request for Commission information concerning "detachment fees" been received from L.A.F.C.O. A detachmc has been proposed from this District to the San Marcos District by La Costa Lar Company. Mr. Kubota advised that the District has never required.such a fee ar the only expenses bill ed have been actual costs that the District incurs. If 1 Board wishes to continue this policy, L.A.F.C.O. will be so informed. Upon mol of Director Kelly, seconded by Director Engelmann, and unanimously carried, it moved that L.A.F.C.O. be informed that CMWD does not impose a detachment fee.' City of Carl sbad General Plan Engineer Kubota reported that the City 01 submit a list of proposed public works projects for the next fiscal year as prc vided for in Section 65401. This is an annual review, and the District will a- be requested to furnish the same information to the County of San Diego. I Carlsbad has requested the District S.D.C.W.A. - Public Relations Engineer Kubota advised that an invitatic Advisory Committee has been received from the Authority to attend the Pub1 ic Relations Advisory Comr meeting on April 11, 1978. This meeting will be convened following the Presidt and Managers Breakfast to discuss the Authority Proposed 1978-79 Public Informi Program. Public Relations Consultant Mitchell has been asked to attend on behi of the District. San Diego Gas & Electric Co. Engineer Kubota stated that SDG&E has a r Energy Presentation 40-minute program available regarding tb current energy situation and options for future energy sources and the need for conservation. He will check further int Meetings : Presidents & Managers Council Engineer Kubota reported that the Preside and Managers Council breakfast meeting wi be held at Rancho Bernard0 Inn on April 11, 1978 at 8:OO a.m. The minutes of t last meeting were furnished' to the Board and Staff. Water Agencies Association of Engineer Kubota called attention to the San Diego County announcement concerning the quarterly me€ of this Association'on April 27 in El Ca; Reservations are to be made no later than Apri 1 19, 1978. A.C.W.A. Spring Conference Engineer Kubota a1 so call ed the Board's I attention to the A.C.W.A. Spring Conferer to be held in Monterey, May 10-1 3. Two-Day Workshop Environment Vs. Economy Engineer Kubota advised that a two-day w( will be held in Santa Ana on May 11 -12. subject will be "The Dil ema of Environmer Vs. Economy!'. Operations : The lake 1 eve1 is 497.1 ' and the flow frc month of March measured 6.35", and 20.7" from January 1 , 1978 to date e the Authority if 10 c.f.s. Rainfall for Aqueduct Shutdown In addition, M.W.D. has tentative plans t shut down Pipe1 ine 4 for a period of 10 d starting April 6, 1978. Certification for Agricultural Engineer Kubota reported that new forms I Water Users certification of agricultural credit haw received from the Water Authority. Copie were forwarded to Mr. Greer at the City. I 90/10 Program Engineer Kubota stated that the tabulatic of the final accounting for credits under M.W.D. water conservation program has been completed, amounting to $7,280 for District. This amount will be credited to the City of Carlsbad. City of Carlsbad Account Engineer Kubota advised that the power SI was lost to our main line meter that sen the City of Carlsbad during the recent storms. By mutual consent, the Districl to estimate the flow and deliveries to the City for three consecutive months. expressed appreciation to Mr. Greer and his staff for their cooperation. -4- April 5, 1s Consumer Water Service Account Engineer Kubota discussed the three accou Del Rey Floral of Del Rey Floral and said that they are a substantial delinquent status at this t The current amount due is $5,521.90 which includes any penal ties owing. A lett from Mr. Farris indicates these accounts will be current by April 10, 1978. Af discussion, upon motion of Director Uhlivger, seconded by Director Maerkle, and unanimously carried, Mr. Farris of Del Rey Floral was granted the privilege of making payment no later than close-of-business April 10, 1978. If payment is n made by that time, the Office of the General Manager is authorized to proceed according to the District 0rd.inance. Consumer Water Service Account Engineer Kubota also discussed the delinq Robert Yamasaki account of Robert Yamasaki with an amount of $1,395.21. He is no longer in busines water service has been terminated. Mr. Yamasaki's son is arranging his father' financial affairs and Mr. Kubota will check further into this matter. District Employee Benefits Engineer Kubota advised that a letter has received from Joseph Sher Company, annour the availability of dependent life insurance benefits to all districts now COVE under Cal Li fe/ACWA. The foll owing 1 ife insurance benefits are now avai 1 ab1 e: $1,500 for spouse; $1 00 for children 14 days to 6 months, and $1,000 for childr 6 months to 19 years. The cost of this program is $0.60 per month per employee regardless of the number of dependents the employee has. Upon motion of Direct Kelly , seconded by Director Maerkle, and unanimously carried, it was moved to enroll the District in the Dependent Life Insurance Program effective May 1, 1s Michael Winkelmann Engineer Kubota recalled for the Board tk District empl oyee Michael Wi nkel mann and family reside at the Squires Dam trailer, for which he pays the District $50 pc month rent. During the 3-month period from January through March 1978, it was necessary for him to move his family in and out several times due to road condi caused by the storms. Because of the inconvenience and additional expenses in( Mr. Kubota recommended that the Board waive the rental fees for this period. 1 motion of Director Maerkle, seconded by Director Uhlinger, and unanimously can it was moved to grant District empl-oyee Michael Winkelmann credit for 3-months Relocation of Fire Hydrant at Engineer Kubota said that Purchase Order Pal omar Ai rport was issued to Don Hubbard Constracting (1 their proposal ) to relocate a fire hydrar Palomar Airport in an amount not to exceed $1,000. The County then requested 1 fire hydrant be moved back further than initially planned. Don Hubbard Contra( has submitted Invoice 8038 for $1,116.47, which includes the $1,000 originally ered by Purchase Order 2310. Engineer Kubota requested this new billing be acc Upon motion of Director Maerkle, seconded by Director Kelly, and unanimously ci permission was granted to cancel Purchase Order 2310 and issue a new Purchase I in the correct amount of $1,116.47 to Don Hubbard Contracting Company. Ratification of Checks Upon motion of Director Maerkle, secondec Director Kelly, and unanimously carried, Board ratified Checks No. 2601 through 2660 covering the period from March 16, to April 5, 1978, in the sum of $16,774.73. Executive Session Upon motion of Director Maerkle, secondec Director Engelmann, and unanimously car) an executive session was called at 4:18 p.m. for personnel matters. Upon motion of Director Engelmann , seconded by Director Maerkle, and unanimous' carried, it was moved that the Board return to regular session. The Board ret1 to regular session at 4:36 p.m. with all Board members present. I I Del ta Advisor I Adjournment Director Kelly referred to the recent is! of the Delta Advisor and articles of intr The meeting was adjourned at 4:43 p.m. Respectfully subrni tted, - > _" . ..._ _. ,' _I ' ., L:,: ,;,' .. j ,, ,f-/";:+7 L-fl, />>FA ,.,. .,"> - . ' .>G$,,-ep c: ~:" /&5&" President ?f th-e Boardcf Di rectors _"." , .."- .' ,:.... ..". ". c. "," ,/y .r 7/ .7 (2- <-: . L / -7 ba<l I* ., ' [y// .",pyJ ( d I &<, 4-rB c.' Secretary ofpfif Board of Directors .I -5- April 5, 1