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HomeMy WebLinkAbout1978-09-06; Municipal Water District; MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF CARLSBAD MUNICIPAL WATER DISTRICT, HELD ON SEPTEMBER 6, 1978, AT 2:OO P.M., AT 5950 EL CAMINO REA. CARLSBAD, CALIFORNIA: The meeting was called to order at 2:05 p.m. by President MacLeod, with Direct( Kelly , Maerkle, MacLeod and Uhl i nger answering .roll call . Also present were L( Counsel Swirsky, District Engineer Kubota, Publ ic Re1 ations Consultant Mi tchel' and Office Secretary. Mrs. Margaret Bonas and Mrs. Ruth Honnold of the League Women Voters, Ted Dona1 d of Cal avera Hi1 1 s, Herb Kyzer, Senior Engineering Ai c of the City of Carlsbad, and Steve Tague of Farmers Insurance.Group, were also present. Approval of Minutes Upon motion of Director Uhl inger, secor by Director Kelly, and unanimously carr the minutes of the regular meeting of August 16, 1978, were approved as correct Oral Communications from President MacLeod introduced Mr. Steve the Audience of Farmers Insurance Group, who reviewe District's General Liability Insurance with particular emphasis on the District's recent loss due to theft. He discus! the history of the policy and explained changes made over the past few years. I insurance survey was taken by District Insurance Associates, Corona Del Mar, Ci ornia in 1974. Mr. Tague quoted the recommendations made in the Insurance Anal! Recommendation Report dated July 23, 1974 and commented on how the recommended changes were incorporated into the policy. The section pertaining to "Open Stoc Burglary" stated that no contract was in effect and coverage was not recomrnendec in the report. Directors expressed their opinion that the loss should have beer covered by the District pol icy. With Board concurrence, Legal Counsel Swi rsky will meet with Mr. Tague and an insurance adjustor from Farmers Insurance Group further review the District policy. President MacLeod thanked Mr. Tague for hi: presentation, and Mr. Tague left the meeting at this time. Committee Reports: I I S.D.C.W.A. . Director Kelly rep0rte.d that he was not able to attend the adjourned meeting of the Water Authority held on August 29, 1978. He referred to vari-ous i tems of co pondence received from the Authority containing information of interest to the District. Publ ic Information Publ ic Re1 ations Consul tant Mi tchell adv that a story and photographs had been re to the news media after the recent field trip to Irvine. In addition, Mr. Mitchc stated that an outline will be available shortly for the District's 25th Anniver: Celebration. Mr. Mitchell also advised that Mr. Tom Thompson will attend the ne) Board meeting due to his absence frcm the area. Water Conservation, Reclamation Director Kelly reported on the August 291 and Reuse field trip taken by this Committee and 01 interested citizens to Irvine Ranch Water District. He stated that it was a very worthwhile and educational trip concernir. water reclamation. President MacLeod, Mrs. Honnold, Mrs. Bonas and Ted Donald a1 commented on the trip. After discussion, upon motion of Director Kelly, seconded by Director Maerkle, and unanimously carried, it was moved to send a letter of appreciation to the Board of-Directors of Irvine Ranch Water District, thanking them for their hospitality and cooperation. Engineer Kubota stated that letters have been sent to ,Mr. Hurst , General Manager 1 the Irvine District, and Mrs. Jorgensen, Community Relations Director, thanking ti for the tour. .Mr. Kubota advised that Mr. Hurst and Mrs. Jorgensen have indicate( informally that they would welcome an invitation to make a presentation in our arl President MacLeod called for a short recess at 3:lO p.m., and the meeting was res at 3:30 p.m. Executive Session Upon motion of Director Maerkle, seconded an executive session was called at 3:31 p.m. for personnel matters. Upon motion of Director Maerkle, seconded by Director Kelly, and unanimously carr-, the Board returned to regular session at 3:47 p.m. The Board returned to regular session with the following Board members present: Directors Kelly, Maerkle, Macle and Uhl inger. I Director Kelly, and unanimously carried, Commi ttee Reports : Personnel Dire'ctor .Maerkle reported that the Persor Commi ttee has had several meetings , and 2 result, recommends that Mr. Kubota be designated Acting General Manager of the Di Upon motion of Director Maerkle, seconded by Director Uhlinger, and unanimously c Mr. Kubota was designated Acting General Manager. effective this date (September E Finance Engineer Kubota advised that the staff is recommending an adjourned Board meeting t held next Wednesday (September 13) for adoption of a tax rate for bonded indebtec Legal Counsel : No report Committee Reports: Tri -Agencies Pi pel i ne Engineer Kubota referred to a memorandum he had distributed regarding this project Construction of TAPP.is moving along and the Water Authority has forwarded the pr of Metro-Young Construction Company to construct the CMWD portion westerly of our District boundaries. On the basis of the realignment as requested by Lake Calavc Hills and approved by the District, the proposed change order amounts to a total $584,895.00. The financing program is continuing, and Mr. Kubota recommended tht (1) authorization be granted to proceed with the change order; and (2) authorizat be granted to proceed with the detailed design of the inter-ties by TAPP .and thei discharge at Squires Dam and the facilities in the Lake Calavera Hills area. After discussion , upon motion of Director Maerkl e, seconded by Director Kelly , ar unanimously carried, it was moved to accept the bid from Metro-Young Company in t amount of approximately $585,000.00 and authorization was granted to proceed witf change order. After discussion, upon motion of Director Maerkle, seconded by Director Uhlinger, unanimously carried, Engineer Kubota was further authorized to proceed with the c design of the inter-tie connections. South Aqueduct Connection Engineer Kubota referred to a memorandum he had distributed pertaining to this prc which stated that the project is now out for bid and he recommended formal appro\ of the plans. There will be a final determination on the financing program, whic will be submitted at a later date. Discussion followed concerning the South Aqueduct Connection, and upon motion of Director Maerkle, seconded by Director Uhl inger , and unanimously carried , author' tion was granted for approval of the plans. I u District Engineer: Devel opment Program Spinnaker Hi 11 s , Engineer Kubota reviewed for the Board tk Units No. 1, 2 and 3 an acti.on was taken on December 21 , 1977 accept the subdivision known as Spinnakel Hi1 1s. The official minutes .for that date reflect that the Board accepted the pt water system of Spinnaker Hills, Unit No. 3, and Mr. Kubota stated that it was ir tended that the Board accept- Units No. 1, 2 and 3. After discussion, upon motior Director Maerkle, seconded by Director Uhl inger, and unanimously carried, the Bo; accepted the public water system of Spinnaker Hills, Units No. 1 and 2 nunc pro 1 December 21 , 1977. Temp1 in Heights Engineer Kubota advised that a request hi Carlsbad Tract 74-14 been received from McMi 11 an Construction Company for release of the second incremc of Templin Heights. Authorization was granted previously releasing 72 units for occupancy; they are now requesting release for occupancy of the remaining 64 mil Mr. Kubota stated that the water system is completely operational and recomendec the Board release the remaining 64 units for occupancy. After discussion, upon motion of Director Maerkle, seconded by Director Kelly, and unanimously carried, the Engineer's. recommendation was approved. Solid Waste Transfer Station Engineer Kubota stated that plans have bc filed with the District for a standard 8' fire protection system and the District will be installing a 4" connection for domestic use and landscaping. -2- September 6, 1 After discussion, upon motion of Director Uhlinger, seconded by Director Maerkle and unanimously carried, it was moved to approve the plans for domestic and fire service for the Solid Waste Transfer Station. With Board concurrence, Engineer Kubota will be reviewing the a1 ternatives for charging the County of San Diego al appropriate connection fee. General Manager: Correspondence: Manager Kubota apprised the Board of a the District for his participation in the trip to Irvine. State Department of Finance Manager Kubota stated that a request has been received from Mr. Roy M. Bel 1 . of thc State Department of Finance for certain fiscal information, which is also submit. to the State Controller. Meetings: Chamber of Commerce Manager Kubota called attention to a mec sponsored by the Carlsbad Chamber of Coml on Wednesday, September 27, 1978 at 12:OO noon at the La Costa Hotel and Spa. Mi Allan Abramson, Chief of the California Water Division of the Environmental Protc Agency will discuss the Encina Wastewater Treatment Facility. Carl sbad City Council Meetings Manager Kubota reported on the City Counc meeting of last evening (September 5); tl were no items of specific interest to the District. He further advised that at ' City Council adjourned meeting of August 22, 1978, the Council accepted the staf, recommendation to prepare a proposal in draft form that will be sent to special c sultants to assist the City staff in proceeding with formation of a subsidiary district of the Carlsbad Municipal Water District. The draft proposal will be r( turned to the City Council at the September 19th meeting. Manager Kubota further advised that Mr. Skip Schmidt is working on various items the City's proposal and reported that the President of.the Chamber of Commerce, the recent issue of the Chamber newsletter, commented on the proposal and raised several questions, including the feasibility of CMWD assuming the responsibilitic of the City of Carlsbad Water Department.' Operations: The lake level is 486.4' and the flow frc the Authority is 22 c. f .s. The recent ri measured 0.98" at the District Office and 1.17" at Squires Dam. City of Carlsbad Manager Kubota reported that a request h, Fire and Pol ice Departments been received from the City Fire and Pol Departments for permission to paint iden: cation markers on the roofs and sides of District's above ground steel reservoirs to assist their personnel in identifyin! area locations. After discussion, upon motion of Director Maerkle, seconded by Director Uhlinger, and unanimously carried, permission was granted for the Fire i Police Departments to proceed with identifying the roofs of the District tanks. It was agreed that an acceptable method of identifying the sides of the tanks wi' be discussed at a later date. La Costa Land Company - Nanager Kubota brought the Board up-to-di on the status of conversion of the La Co: Land Company greenbelt area to fresh water supply and state.d that the District hi received a request to install six new services. letter from Mr. Edward "Ted" Donald than1 B B 1 Bills to be Paid: ACWA Local Government Reform Project Manager Kubota referred to Governor Browt Commission on Local Government Reform an( stated that the Association of Californii Water Agencies will be proceeding with a study regarding this matter. They have budget of $70,000 and have requested member agencies voluntarily contribute to tt special project. Our share would be $160. After discussion, upon motion of Dirf Maerkle, seconded by Director Kelly, and unanimously carried, authorization was granted to contribute $160 for the ACWA Local Government Reform Project. % National Water Supply Improvement Manager Kubota reported receipt of an in\ Association from the National Water Supply Improvemer Association for membership dues in the ar of $150. Discussion followed and it was decided not to continue membership in tt Association. - 3- September 6. 1 Asphalt Service Manager Kubota advised that an invoice t. been received from Asphalt Service in ti amount of $3,301.96 for paving operations and a rupture in the La Costa Meadows Purchase Order No. 2386 was issued to this company on an emergency basis. Upon motion of Director Maerkl.e, seconded by Director. Uhlinger, and unanimously car? authorization was granted for payment of $3,301.96 to Asphalt Service. Budget Preparation: Manager Kubota reported that some prelir figures are avai 1 able and a Finance Comr meeting was scheduled for September 12,.1978 at 12:OO noon. The adjourned Boarc meeting was scheduled for September 13, 1978 at 2:OO p.m. Ratification of Checks Upon motion of Director Maerkle, second( Director Kelly, and unanimously carried Board ratified Checks No. 3095 through 3152 covering the period from August 16, to September 6, 1978 in the sum of $173,448.55. Adjournment Upon motion of Director Maerkle , second( Director Kelly, and unanimously carried, regular meeting of September 6, 1978 was duly adjourned to September 13, 1978 a1 2:OO p.m. This portion of the meeting was adjourned at 4:45 p.m. I / Respectfully submitted, C.". "i -/ J.9 ,yc /&>/-.e, &y ,/ ,. /..y .=+"!I President of the Foard of' Directors I - II -4- 7pntpmhcJr 6 " I NOTICE OF ADJOURNMENT NOTICE IS HEREBY GIVEN, in accordance with Section 54955, Government Code, State of California, that the regular meeting of the Board of Directors of CARLSBAD MUNICIPAL WATER DISTRICT of September 6, 1978 has been duly adjourned to September 13, 1978, 2:OO o'clock p. m., at the Board Room, CARLSBAD MUNICIPAL WATER DISTRICT, 5950 El Camino Real, Carlsbad, California. I I DATED: September 6, 1978 FRED W. MAERKLE Secretary, CARLSBAD MUNICIPAL WATER DISTRICT and of the Board of Directors thereof. .. DECLARATION OF POSTING I PAUL S. SWIRSKY declares: That he is now and was at all times herein mentioned a citizen of the United States over the age of eighteen (18) years and competent to be a witness herein. That on September 7, 1978, and within twenty-four hours after time of the adjournment of the regular meeting of the Board of Directors of CARLSBAD MUNICIPAL WATER DISTRICT on September 6, 1978, he securely and conspicuously posted on the bulletin board of the CARLSBAD MUNICIPAL WATER DISTRICT, located at 5950 El Camino Real, Carlsbad, California, at the entrance to the regular meeting place of the Board of Director: of the CARLSBAD MUNICIPAL WATER DISTRICT, a copy of the at- tached Notice of Adjournment of the regular meeting of the Board of Directors of CARLSBAD MUNICIPAL WATER DISTRICT, said attached copy being in all respects the same as the notice posted and said copy made a part hereof, I I declare under penalty of perjury that the foregoing is true and correct. Executed on September 7, 1978, at Carlsbad, Californi? i(5jz"T. S" PAUL S. SWIRSKY c I