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HomeMy WebLinkAbout1978-09-20; Municipal Water District; MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF CARLSBAD MUNICIPAL WATER DISTRICT, HELD ON SEPTEMBER 20, 1978, AT 2:OO P.M., AT 5950 EL CAMINO REAL, CARLSBAD, CALIFORNIA: The meeting was called to order at 2:06 p.m. by President MacLeod, with Directors Kel ly, Maerkle , MacLeod and Uhl inger answering roll call . Director Engelmann was absent. A1 so present were Legal Counsel Swirsky , District Engineer and Acting Manager Kubota and Office Secretary. Tom Thompson of Mitchell, Thompson and Associates , Uti1 i ties & Maintenance Director Greer of the City of Carl sbad , Mrs. Margaret Bonas and Mrs. Ruth Honnold of the League of Women Voters , Ted Dona (2:23 p.m.) of Calavera Hi1 1s and Gil Davis (3:20 p.m. ) , Reporter for the B1 ade- Tribune, were also present. Approval of Minutes Upon motion of Director Maerkle , seconded carried, the minutes of the regular meeting of September 6, 1978 and the adjournel meeting of September 13 , 1978 were approved as mailed out. I by Director Uhlinger, and unanimously Oral Communications from the Audience None Committee Reports: S.D.C.W.A. Director Kelly reported on his attendance at the recent Water Authority meeting and read aloud a letter from Mr. Lin Burzell to the Authority Board of Directors per- taining to the District's request to proceed with the change order for extension of the Tri-Agencies Pipeline. In the letter, Mr. Burzell recommended that the Authority Board of Directors authorize the General Manager to issue a change order in an amount not to exceed $584,893.00 for the work at such time as the Carlsbad Municipal Water District has deposited the required funds with the Water Authority or otherwise made acceptable financial arrangements. In addition, Director Kelly noted that the contents of Lake Skinner are now reported to be 40% State Project water. Pub1 i c Informati on Mr. Tom Thompson advised that Public Relations Consultant Mitchell will be in attendance at the next regular Board meeting. Mr. Kubota reported there had been a news release regarding the tax rates set by the District. Director Kelly gave a brief report on AB-2969 relating to the California Coastal Zone boundaries. Tri-Agencies Pipeline Director Maerkle referred to Director and stated that pipeline construction has progressed to approximately 30% com- pletion. Mr. Ted Donald arrived at this time (.2:23 p.m.). Water Conservation , Reclamation Director Uhlinger read excerpts from a and Reuse recent State Office of Water Recycling increase in the number of Clean Water Grant Reclamation Projects. Listed in the Bulletin were those projects selected for Fiscal Year 1978-79 subject to the availability of funds. New laws have been enacted that promote reclamation and protect water rights where-reclamation is being considered and an increased effort is being made to promote public information 6n this subject. Fi nance : Operating Budget Copies of the proposed Operating Budget, Fiscal Year 1978-79 as approved by the Finance Committee, were distributed. Director Maerkle reviewed th budget allocations for the various budget accounts. It was noted that merit salar adjustments for District employees are still being evaluated. Director Maerkle reported the Finance Committee's recommendation that Legal Counse monthly retainer be increased by $50 per month retroactive to .July 1 ,-1978, and up motion of Director Maerkle, seconded by Director Uhl inger, and unanimously carried the Finance Committee's recommendation was approved. After discussion, upon motion of Director Maerkle, seconded by Director Uhlinger, unanimously carried, it was moved to adopt the District Operating Budget for Fisca Year 1978-79. The total amount of the Operating Budget, as adopted , is $352,685.0 1 Kelly's report concerning this project, Bulletin stating there has been a sharp I Manager Kubota advised that the District had 1,300 water service accounts on January 1 , 1977, and it is estimated that the total number of water service accounts will be approximately 3,000 by January 1 , 1979. President MacLeod called for a short recess at 2:51 p.m., and the meeting was resumed at 3:14 p.m. Legal Counsel : Tri-Agencies Pipeline Legal Counsel Swi rsky referred to Director Short-Term Borrowing Program Kelly's report concerning TAPP and advisec that the County Water Authority has reque: $584,893.00 for the pipe1 ine extension. He reviewed for the Board that in May, 1: a Notice had been prepared requesting quotations for a loan of $500,000.00, and z that time, one quotation was received from Southwest Bank offering a 5-3/4% interc rate on a $500,000.00 loan. The staff has been investigating the possibility of obtaining an additional $100,000.00, and has secured from Southwest Bank a commit- ment for a total of $600,000.00 at 5-7/8% with the first payment due July 1 , 1979, Legal Counsel recommended the loan quotation be accepted and that the funds be utilized for payment of the change order to the County Water Authority. Mr. Gil Davis arrived during this discussion (3:20 p.m.). Resolution No. 375 Legal Counsel Swirsky introduced for the Loan of $600,000.00 Board's consideration and approval, Resoll negotiable promissory note in the amount of $600,000.00, and after discussion, upon motion of Director Maerkle, seconded by Director Kelly, Resolution No. 375 , entitled: "A RESOLUTION OF THE BOARD OF DIRECTORS OF CARLSBAD MUNICIPAL WATER DISTRICT AUTHORIZING.ISSUANCE OF NEGOTIABLE PROMISSORY NOTE IN THE PRINCIPAL AMOUF OF $600,000.00 TO SOUTHWEST BANK IN ACCORDANCE WITH .SECTION 71 81 0 AND 7181 1 , WATEF CODE OF THE STATE OF CALIFORNIA AND RESCINDING RESOLUTION 372", was adopted by the following vote: 0 tion No. 375 authorizing issuance of AYES : Di rectors : Kel ly , Maerkl e , MacLeod I NOES : Directors : None ABSTAINING: Directors : Uhl i nger ABSENT : Directors : Engelmann Director Uhlinger abstained from any discussion or voting on Resolution No. 375 as a result of stock ownership in Southwest Bank. Legal Counsel Swirsky further recommended the staff be authorized to fund the char order and submit $584,893.00 to the County Water Authority as soon as funds are re ceived from the loan, and upon motion of Director Maerkle, seconded by Director KE and unanimously carried, Legal'Counsel's recommendation was approved. Mr. Kubota recalled that at the time he reported the amount of the proposed change order was $584,893.00, he had indicated that he and Mr. Me1 bourne would be reviewi the change order for possible reductions. As a result of a recent meeting, Engine Kubota advised that he and Mr. Me1 bourne haue agreed to delete portions pertainin? to reseeding operations and inspection manholes from Metro-Young's bid, which woul reduce the amount of the change order by $19,520.00. On the basis of recommendati of Mr. Me1 bourne and Engineer Kubota , the net change order would be $565,373.00. After discussion , upon motion of Director Maerkle , seconded by Director Kel ly , anc unanimously carried, the Board rescinded the previous motion and authorized the st to pay to the County Water Authority the amount of the change order as determined the County Water Authority in the approximate amount of $565,373.00 after the func are recei ved. District Engineer: Development Program: I Rancho La Cue,sta Engineer Kubota advised that a request ha2 Seaport Subdivision been received from Rancho .La Cuesta (Seapc for release of 48 units in this subdivisic located on Cereus Court , Mal 1 ow Court and Col umbi ne Drive. The water system is operational, and Engineer Kubota advised that 63 units remain under construction in the first four units of the subdivision. He recommended approval by the Board for release of 48 lots in Rancho La Cuesta, permitting occupancy of these dwellin: -2- September 20, 197 units. After discussion , upon motion of Director Maerkle , seconded by Director Uhlinger, and unanimously carried, the Engineer's recommendation was approved. In addition , Engineer Kubota advised that a1 1 of the water 1 i nes for Units No. 1 through 4 are completed, but the developer is unable to complete Unit No. 5 due t the City of Carlsbad sewer moratorium and the water line will not be finished. However, a temporary arrangement is necessary for the Fire Department, and discus followed concerning this matter. Use of a temporary steel pipeline above ground was suggested, and with Board concurrence, Engineer Kubota will further investig this arrangement. Easement Deed Engineer Kubota requested Board acceptanc Carrillo Estates, Unit No. 1 of a ten foot easement across Lot No. 121 of Carrillo Estates , Unit No. 1. After discussion, upon motion of Director Maerkle, seconded by Director Uhlinger, and unanimously carried, it was moved that the Easement Deed be accepted and authoriz tion was granted for recordation of the document. El Camino Real Inter-Tie Engineer Kubotd brought the Board up-to-d on the proposed installation of pipeline the interchange structure at El Camino Real and Highway 78. He advised that the State Division of Highways has granted permission for the District to install two 1 ines , one for fresh water and one for reclaimed water. The design has been com- pleted and a preliminary estimate of total cost to the District and City of Ocean side is approximately $80,000. Due to accelerated scheduling by the State, Engin Kubota will submit a firm recommendation at the next regular Board meeting. General Manager: Correspondence: I Local Agency Formation Commi s s i on 1 Meetings : Chamber of Commerce Luncheon Manager Kubota reported receipt of a noti cation from the Local Agency Formation Commission stating that L.A.F.C.O. filing and processing fees have been increased. Manaqer Kubota cal led attention to the . September 27, 1978 Chamber of Commerce luncheon meeting to be held on September 27, 1978 at 12:OO no at the La Costa Hotel. The speaker will be from the Environmental Protection Age and will discuss the Encina Waste Water Treatment Facility. California Special Districts Manager Kubota advised that an announceme Association Conference has been received regarding the Cal iforni November 17-1 9 , 1978 Special Districts Association conference to be held November 17-19, 1978 in Monter Operations.: The lake level is 500.3', and the flow fr the Authority is 20 c.f.s. Total rainfal measured 1.06". Manager Kubota discussed arrangements made a few years ago whereby the District operating crew performs landscaping chores, and expressed his opinion that this work should now be done by-a gardener. A quotation has been received from a maintenance gardener, and he requested Board approval to relieve the District cre of this responsibility. After discussion, upon motion of Director Maerkle, secon by Director Uhl inger, and unanimously carried, authorization was granted to emplo a gardener to maintain District property, at a cost not to exceed $100 per month. Purchase Orders : Manager Kubota requested Board authorizat to issue Purchase Order No. 2393 to Rockw International in the amount of $641.15 for 2-2" meters and assorted bolts and nut and after discussion, upon motion of Director Maerkle , seconded' by Director Kelly and unanimously carried, authorization was granted for issuance of Purchase Order No. 2393. Auction Sale Manager Kubota requested the Board's permission to proceed with the staff to identify surplus items in order to participate in the upcoming Auction Sale with the Water Authority and other agencies. With Board concurrence, a list will be compiled for approval at the next regular Board meeting. I -3- September 20 , 197 Carl sbad City Counci 1 Meeting Manager Kubota gave a brief report on his September 19, 1978 attendance at the Carlsbad City Council meting 1 ast evening. He advised that thc City Council approved the City staff presentation requesting a professional study be prepared on the formation of a subsidiary district of the Carlsbad Municipal Water District. Ratification of Checks Upon motion of Director Maerkle, seconded by Director Kelly, and unanimously Carrie the Board ratified Checks No. 3153 through 3210 covering the period from Septembe 1978 to September 20, 1978 in the sum of $19,906.86. Other Matters: Absence of District Engineer Mr. Kubota advised that he will be repres and Acting General Manager ting WoodsidejKubota & Associates at a WE Pollution Control Conference in Anahaim c October 2-3, 1978. I Adjournment The meeting was adjourned at 4:30 p.m. Respectfully submitted, c-~ ,//: ,.-. ’ 7 &”,, 1 j-,7&+?5&~+*,p9-&~ <pc5-- ”7 L .k President of the Board of Directors eefk&? Secretary of /We Board of Directors I -. I -4- September 20, 1 - - -* DECLARATION OF SERVICE BY MAIL I I, the undersigned, say: I am a citizen of the United States, over eighteen (18) years of age, resident and employed in the County of San Diego, State of California, in which county the within-mentioned mailing occurred, and not a party to the subject cause or proceeding. My business address is 2965 Roosevelt Street, Carlsbad, Calif- ornia. I served the NOTICE OF SPECIAL MEETING of September 29, 1978, of which a true and correct copy of the document filed in the proceeding is affixed, by placing a copy thereof in a separ- ate envelope for each addressee named in Exhibit "A", attached hereto and incorporated herein by reference, addressed to each such addressee respectively, at the address shown in Exhibit "A"8 Each envelope was then sealed and with the postage there. I fully prepaid deposited in the United States mail by me at Carlsbad, California on September 26, 1978. There is a delivery service by United States nail at each place so addressed or regular communication by United States mail between the place of mailing and each place so addressed. I declare under penalty of perjury that the foregoing is true and correct. Executed on September 26, 1978, at Carlsbad, California Qy - /? , >y72/ ALICE E. MILLS I " I NOTICE OF SPECIAL MEETIXG Written notice is hereby given, in accordance with Calif- ornia Government Code Section 54596, that DONALD A. MacLEOD, President of CARLSBAD MUNICIPAL WATER DISTRICT and of the Board of Directors thereof, has called the following special meeting of the Board of Directors of CARLSBAD MUNICIPAL WATER DISTRICT to be held: DATE : September 29, 1978 TIME : 2:OO o'clock P.M. PLACE: Board Room Carlsbad Municipal Water District 5950 El Camino Real Carlsbad, California I The business to be transacted at the special meeting sha be limited to the following: 1. Opening of the Meeting (Call to Order). 2. Consideration of the operating budget for the fiscal year 1978-1979, any reports thereon, and any necessary action connected therewith. 3. Consideration of the capital improvement budget for the fiscal year 1978-1979, any reports thereon and any necessary action connected therewith. 4. Adjournment . Dated: September 26, 1978. I DONALD A. MacLEOD President of the CARLSBAD MUNICII WATER DISTRICT and of the Boarc of Directors thereof I I I ., - - ,I -, Harold M. Engelmann P. 0. Box 155 Carlsbad, California 92008 Allan 0. Kelly P. 0. Box 1068 Carlsbad, California 92008 Donald A. XacLeod 755 Camellia Place Carlsbad, California 92008 Fred W. Maerkle P. 0. Box 398. Carlsbad, California 92008 Robert F. Uhlinger 4301 Highland Drive Carlsbad, California 92008 Jack Y. Kubota P. 0. Box 1095 Carlsbad, California 92008 Carlsbad Municipal Water District 5950 El Camino Real Carlsbad, California 92008 Oceanside Blade Tribune P. 0. Box 90 Oceanside, California 92054 Carlsbad Journal P. 0. Box 248 Carlsbad, California 92008 San Diego Union Vnion-Tribune Publishing Co. 940 Third San Diego, California 92101 San Diego Union Union Tribune Publishing Co. 820 South Hill Street Oceanside, California 92054 San Diego Evening Tribune Union Tribune Publishing Co. 940 Third San Diego, California 92101 San Diego Evening Tribune Union Tribune Publishing Co. 820 South Hill Street Oceanside, California 92054 Exhibit "A"