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HomeMy WebLinkAbout1978-11-15; Municipal Water District; MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS.OF CARLSBAD MUNICIPAL WATER DISTRICT, HELD ON NOVEMBER 15, 1978, AT 2:00 P.M., AT 5950 EL CAMINO REAL, CARLSBAD, CALIFORNIA: I The meeting was called to order at 2:00 p.m. by President MacLeod, with Directors Engelmann, Kelly, Maerkle, MacLeod and Uhlinger answering roll call. Also present were Legal Counsel Swirsky, District Engineer and Acting Manager Kubota and Office Secretary. Mrs. Margaret Bonas and Mrs. Ruth Honnold of the League of Women Voter: Mr. Ted Donald (2:13 p.m.) of Calavera Hills, Mr. Herb Kyzer of the City of Carlsbi and Mr. Bert El kins-of the San. Diego Region Water Reclamation Agency, were also prt Approval of Minutes Upon motion of Director Engelmann , seconded by Director Uhl inger, and unanimously carrit the minutes of the regular meeting of November 1 , 1978, were approved as mailed oui Oral Communications from Mr. Kubota introduced Mr. Bert Elkins of the Audience the San Diego Region Water Reclamation Agenc the history of water availability in San Diego County, and stated that additional sources of water are being investigated at the present time. Of the sources being investigated, the potential of water reclamation to provide a supplemental source in San Diego seems to be the most probable. Recognizing this, the San Diego Regiol Water Reclamation Agency was established by a Joint Powers Agreement in July, 1977 Their major goal is to advance the technology of wastewater reclamation. Funds fol administration of the agency are provided by assessment of member agencies. Mr. El kins stated that the agency will seek to develop processes that member agencies can utilize and he explained the procedure for seeking grant funds. President MacLeod thanked Mr. Elkins for his presentation and stated that the Water Conservation, Reclamation and Reuse Committee will take the matter under advisement. Mr. Elkins left the meeting at this time. Mr. Ted Donald arrived during the presentation (2:13 p.m.). Mr. Elkins briefly reviewed for the Board I Committee Reports: S.D.C.W.A. Director Kelly and Director Maerkle reporter on the regular meeting of the Water Authori. and items of interest to the District. Publ ic Information Publ ic Re1 ations Consultant Mitchell was ab' Tri -Agenci es Pi pel i ne Engineer Kubota discussed the Squires Dam CI tion, and reported on a meeting he attended San Diego Gas & Electric Company representatives concerning a co-generating system SDG&E has indicated initial interest in the system and will be conducting a feasib study . Mr. Kubota continued his report on the Tri-Agencies Pipeline, advising that becausl of time constraints with the contractor, condemnation proceedings were initiated t acquire property along "Kelly Trust". The Engineer will be negotiating directly with Mr. and Mrs. Kelly, and Brian and Gary Robertson on behalf of the District fo this property. With Board,concurrence, Mr. Kubota will pursue this matter and rep back to the Board. I Water Conservation , Reclamation Referring to the presentation by Mr. Elkins and Reuse Director Uhl inger requested that Mr. Kubota study the advisability of District particip tion in the San Diego Region Water Reclamation Agency. Mr. Kubota will make a rep to the Commi ttee at their next regular meeting. Water Rate Study Manager Kubota advised that two meetings we study District water rates. Data sheets, previously distributed, were reviewed by the Manager. The District's current agricultural rate is 224, and the rate charge to a1 1 other users is 334. The fol1 owing information pertaining to treated water rates was discussed: held by the special committee appointed to . . ~~ Fi 1 tered Water Charqes 1977-78 1978-79 (1 2/78) 1978-79 ( 1 /79 Paid by the District (per unit) 21.54 264 27.34 Differential 11 -54 74 5.74 Agricultural Rate (per unit) 13.74 18.24 19.54 Differential 8.34 3.84 2.54 I Mr. Kubota advised that management has recommended that only one adjustment be ma( at this time, i.e., that the agricul.tura1 rate be raised 44 to a new rate of 264 F 100 cu. ft. Manager Kubota stated that the Metropolitan Water District is conside ing an additional rate increase for July 1, 1979, and he suggested the entire wate rate structure of the District be evaluated after January 1, 1979. Discussion followed concerning the best method of informing agricultural customer: of a possible rate increase, and it was suggested that the irrigators be invited 1 attend a Board meeting. After further discussion, upon motion of Director Engelrnz seconded by Director Uhlinger, and unanimously carried, the Board authorized that separate notice be sent out immediately advising agricultural customers that the Board is considering changing the water rate at the December 20, 1978 meeting fron 22t to 264 effective January 1, 1979, and that the Board invites any written or oral comments on or before December 20, 1978. President MacLeod called for a short recess at 3:17 p.m., and the meeting was rest at 3:40 p.m. Legal Counsel : Resolution No. 378 Legal Counsel Swi rsky introduced for the Salary Schedule for Board's consideration and approval, Resolu- District Empl oyees tion No. 378 setting forth a salary schedu' for District employees , and after discussic upon motion of Director Maerkl e, seconded by Director Engelmann, Resol ution No. 3; entitled: "RESOLUTION OF THE BOARD OF DIRECTORS OF CARLSBAD MUNICIPAL WATER DISTR: YEAR", was adopted by the following vote: ADOPTING CLASSIFICATION AND SALARY SCHEDULE FOR EMPLOYEES FOR THE 1978-1 979 FISCAI AYES: Directors : Engelmann, Kel ly, Maerkl e, MacLeod, Uhlinger NOES: Directors : None ABSENT: Di rectors : None I District Engineer: Development Program Proposed Hubbard Industrial Park For information, Engineer Kubota reported receipt of the plans for the 48-acre propo Hubbard Industri a1 Park. Palomar Airport Expansion Engineer Kubota stated that San Diego Coun management has indicated concern as to whe the second runway will be constructed. Mr. Kubota has requested that the Distric be kept informed of developments in this situation, which will affect plans for District Headquarters relocation. Palomar Airport Business Park Engineer Kubota discussed the extensive wa Reimbursement Agreement system constructed by Palomar Airport Busi we will enter into a Reimbursement Agreement, the terms and conditions of which w be mutually agreed upon. This has not been formalized, and Mr. Gilmore of the Business Park has requested that the Board consider such an Agreement, guaranteei a minimum or specific amount to be paid on a scheduled basis. The total amount t reimbursed by the District to the Business Park from the I.D. No. 2 Construction Fund is $30,000. Mr. Kubota advised that he will further investigate this matter Park, and said that our agreement states I El Camino Real Inter-tie I1 Engineer Kubota informed the Board that we the State of California Department of Transportation and the District on the coor nation of Inter-tie 11. The State contractor will be required to install the ste casings and hangars for our pipe, and this cost to the District is estimated to b $6,260 plus 10% for a total of $6,886. The State has requested the District exec a Utility Agreement, and at such time as they go out to bid, this work will be in cl uded. Upon motion of Director Maerkle, seconded by Director Kelly, and unanimo carried, authorization was granted for the District to execute the aforementioned Uti 1 i ty Agreement. have received a formal agreement between Engineer Kubota further advised that the Oceanside City Council has agreed to Par pate in the non-potable water line only. In addition, a letter received today fr City of Carlsbad has indicated the City's interest in Inter-tie I1 and its confor with the Carl sbad General P1 an. - 2- November 15, 19 General Manager: Correspondence: Use of District Vehicle Manager Kubota acknowledged a note from the San' Marcos County Water District thanking t District for use of our van for a tour of the Irvine facility. In this regard, Manager Kubota also advised that a request has been received from Mr. Ted Donald of Calavera Hills for use of the van for a tour of the development by the Carl sbad City Counci 1 on Monday, November 20, 1978. After discussion , upon motion of Director Kelly, seconded by Director Maerkle, and unanimously carried, authorization was granted for use of the District van for the subject tour. Local Agency Formation Commission Manager Kubota reported receipt of a notice from L.A.F.C.O. that the proposed dissoluti of Bellford Village Water District will be considered at their meeting of January 1979. Meetings: Carl sbad City Counci 1 Manager Kubota reported that two City Counc meetings have been held since the last regu Board meeting, and advised that the Lake Calavera Hills Master Plan was discussed at the meeting last evening (November 14, 1978). Presidents & Managers Meeting Manager Kubota and President MacLeod gave a November 14, 1978 brief report on the breakfast meeting held I yesterday. Operations : The lake level is 499.0', and the flow from the Authority is 14 c.f.s. The Manager stated that we have been advised by the Carlsbad City Engineer's Offic that a number of fire hydrants in the La Costa area may have to be moved.because of new sidewalk construction. District fire hydrants were located according to County of San Diego standards when the La Costa area was developed. City standard: differ from County standards, and the Manager has requested a meeting be held with the City Engineer and representatives from 01 ivenhain , San Marcos and Carl sbad Municipal Water Districts. Water Damage to Residence Manager Kubota informed the Board of severe water damage sustained by two homeowners in our District last Friday a.m. (November 10, 1978) when an 8" water main was rupturc by a sewer contractor on Estrella de Mar in La Costa. One of the families requestc assistance, and Mr. Steve Tague, District insurance agent, was contacted and hand11 the matter for Mr. and Mrs. Feller. The Manager advised that the contractor and h insurance carrier will be charged for the 1 oss of water and personnel time involve1 Delinquent Water Service Accounts Manager Kubota briefly discussed the delinql water service acccounts, and stated that no response has been received as yet in regard to address corrections. Purchase Orders: Manager Kubota requested Board approval for issuance of Purchase Order No. 2440 to Rockr International for 90-5/8" meters in the total amount of $3,227.94, and after discu, upon motion of Director Maerkle, seconded by Director Engelmann, and unanimously cL the Board authorized issuance of Purchase Order No. 2440. Manager Kubota requested Board ratification of Purchase Order No. 2426 to Moore Business Forms for 24,000 billing forms in the total amount of $901.08.. The Purchi Order was sent out on November 8, 1978 to allow sufficient lead time. After discuz upon motion of Director, Uhl inger, seconded by Director Maerkle, and unanimously car the Board ratified issuance of Purchase Order No. 2426. District Travel Allowance Manager Kubota requested that the Board rat' an increase in the District's travel allowar to 17& per mile, and after discussion, upon motion of Director Maerkle, seconded by Director Engelmann , and unanimously carried , it was moved that the District's travel allowance be increased to 17$. Audit Report, Fiscal Year 1977-78 Manager Kubota referred to the Audit Report District Auditor Paul Walker will make a presentation at the next Board meeting. I I for Fiscal Year 1977-78, and stated that - 3- November 15, 197, School Tours Manager Kubota discussed the school progral and advised that the District held two tou yesterday (November 14, 1978) with students from Magnolia school, and additional tours will be conducted for Pine Avenue School and Buena Vista School later this month and next month. John Henley is coordinating the program for the District. Chamber of Commerce Meeting Manager Kubota reminded the Board of the Chamber of Commerce 1 uncheon to be held on Tuesday , December 12, 1978 at noon, at which time there wi 11 be a presentation by the Irvine representatives. Sel f- Insurance Program Director Maerkle referred to a recent rep0 given by Mr. Burzell of the Water Authori t, who is in charge of the insurance program for A.C.W.A., and it was suggested that the District investigate the feasibility of entering into a self-insurance progra Proposed Warehouse Security Room Manager Kutota discussed this matter and. t possibility of converting the present ware meter room into’a security room by eliminating the glass windows and installing a steel door. Discussion followed, and it was agreed to obtain estimates for const of the previously discussed security room. ‘Ratification of Checks Upon motion of Director Maerkle , seconded Board ratified Checks No. 3359 through 3402 covering the period from November 2, to November 15, 1978 in the sum of $12,686.72. Other Matters: Use of District Facilities President MacLeod adknowledged a note rece from Ms. Susan Bussey of the American Asso tion of University Women, thanking the District for use of our facilities for the September meeting. President MacLeod also reported receipt of a letter from Mrs. Ruth Honnold of the League of Women Voters, stating that the League would like to borrow 25 folding chairs to be used for a League-sponsored car care clinic to be held on November 2 1978. After discussion, it was agreed that District policy would not permit appr of the request. Executive Session Upon motion of Director Maerkle, seconded an executive session was called at 4:48 p.m. for personnel matters. Upon motion of Director Maerkle, seconded by Director Engelmann , and unanimously carried, the Board returned to regular session at 5:07 p.m. The Board returned t regular session with a1 1 Board members present. Adjournment The meeting was adjourned at 5:lO p.m. I Director Kelly, and unanimously carried, t 1 Director Engelmann, and unanimously Carrie Respectful ly submitted , .x? ./”) /:T’ -/(/@77-/ &y, L [&,&A, -~ ./< PFesident of the Board of Directors ------” i //? / ~,,, 4,2- A./$:,.,,,)/+ , $’/:* ,: ~ /,,?&,,& ’ .i.f,&i .i:&5 I Secretary of the Board of Directors ’ ,, *- -IJ ,,-. : A hln\,nmhnm 1 C 1C