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HomeMy WebLinkAbout1979-01-03; Municipal Water District; MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF CARLSBAD MUNICIPAL WATER DISTRICT, HELD ON JANUARY 3, 1979, AT 2:OO P.M., AT 5950 EL CAMINO REAL, CARLSBAD, CALIFORNIA: The Oath of Office was administered by Legal Counsel Swi rsky to Directors Bonas , Engelmann and Kelly and they were offi cia1 ly sworn in for a four-year term ending January 1 , 1983. The meeting was called to order at 2: 12 p.m. by President MacLeod, with Directors Bonas , Engelmann, Kelly , Maerkle and MacLeod answering roll call. Also present were Legal Counsel Swi rsky, District Engineer and Acting Manager Kubota , Publ ic Relations Consultant Mitchell and Office Secretary. Utilities and Maintenance Director Greer of the City of Carl sbad, Mr. Dave Gurzinski of Mi tchell , Thompson and Associates., Mrs. Ruth Honnold of the League of Women Voters, Mr. Arthur Bonas, Ms. Joan Taylor of KUDE Radio Station, and Ms. Beth Riley (2:28 p.m.), Carlsbad High School student, were also present. Councilman and Mrs. Skotnicki and Mr. Bill Carmen, Reporter for the Blade-Tribune,were present during the adminis- tering of the Oath of Office, and left the meeting shortly thereafter. Election of Officers The Board then considered the election for the next two years. The President requested that the Legal Counsel conduct the proceedings on the election. Legal Counsel Swirsky reported that Section 71273 of the Water Code stated that at the Board's first meeting in the month of January of each odd-numbered year, the Board shall elect one of its members President. He a1 so reported that it had been the usual practice of the Board to also elect a Vice-president, Secretary, Assistant Secretary, Treasurer and Assistant Treasurer at the same time. The following officers were duly elected: I .** of officers of the Board of Directors President: DONALD A. MAC LEOD Vice-president: HAROLD M. ENGELMANN Secretary: MARGARET J. BONAS Assistant Secretary: FR'ED W. MAERKLE Treasurer: ALLAN 0. KELLY Assistant Treasurer: FRED W. MAERKLE 8 Approval of Minutes Upon motion of Director Maerkle , seconded by Di rector Engel mann , and unanimously carried , the minutes of the regular meeting of December 20, 1978 were approved, as corrected. Ora1 Communications from None the Audience Commi ttee Reports : S.D.C.W.A. Director Maerkle had no meeting to report on. Publ ic Information Publ i c Re1 ations Consul tant Mi tchell slide presentation for the 25th Anniversary Celebration. In addition, service clubs in the area will be contacted by letter regarding possible presentations during the month of March. Discussion was also held concerning a display at Plazi Cami no Real. Ms. Beth Riley arrived during this report (2:28 p.m.). Tri -Agencies Pi pel i ne Engineer Kubota referred the Board to a of the Tri-Agencies Pipeline which was cancelled, and suggested that a new time be scheduled for the tour. This matter was discussed later in the meeting. Mr. Kubota also advised that tentative interim arrangements have been made with the City of Carlsbad Water Department staff by which high pressure water from the Tri-Agencies Pipeline wi17 be introduced into the City water system. Ms. Joan Taylor left the meeting during this discussion. South Aqueduct Connection Engineer Kubota reported that material f the San Marcos County Water District per taining to the project has been reviewed. The District's share of the project, a proposed, is currently $984,079.00 and may exceed a million dollars. Inasmuch as the estimated cost was $700,000 at the time the Agreement was signed, and due to advised that work is continuing on the I previously planned trip to view the site fact that the District is currently funding the Tri-Agencies Pipeline, Mr. Kubota reported that a meeting was held with the design engineers regarding the possibilit of deleting certain portions of,the project as a means of reducing costs. The . San Marcos District has requested a decision from the CMWD Board by January 15, 197 The Engineer suggested that a meeting of the Capital Projects Committee be schedule to discuss an alternative solution. He further requested that an adjourned Board meeting be held not later than Friday, January 12, 1979 to consider the staff repor which will be prepared. This matter was discussed later in the meeting. Water Conservation, Reclamation The regular monthly meeting for December and Reuse was cancel 1 ed. Mr. Kubota advised that LAFCO for a det.ermination as to the requirements for development of a non-potable water supply. In addition, the District staff has asked to make a presentation to the Carlsbad City Council concerning the non-potable water supply so there will be no misunderstanding as to Board policy. Mr. Kubota further stated that the Distric has been asked to participate in a meeting to be held in La Costa during the next few weeks, at which time representatives from fresh water and wastewater agencies will be in attendance. Legal Counsel : No report President MacLeod called for a short recess at 2:53 p.m., and the meeting was resun at 3:18 p.m. Mr. Arthur Bonas left the meeting during this time. District Engineer: Devel opment Program Lot 403, La Costa South Engineer Kubota reported that a request t Unit No. 5 been received for approval of water syste plans for Lot 403 of La Costa South, Unit No. 5. The developer's name is Mr.. Bodjanac, and Mr. Kubota advised.that there wi 11 be a total of 8 units , 3 in one building and the remaining 5 units in another building. He explained water service to the proposed buildings, and stated that each unit will be individually metered. After discussion, upon motion of Director Maerkle, seconded by Director Kelly, and unanimously carried, it was moved that thc plans be approved, as presented. u Consultant Skip Schmidt has petitioned u Easement Deed Engineer Kubota recommended Board approv; Greencastle, Ltd. of an Easement Deed.executed by Greencasi Ltd. for the water system built in the Tara La Costa Subdivision for the common area. After discussion, upon motion of Director Maerkle, seconded by Director Engel mann, and unanimously carried, it was moved that the Easement Deed be accepted and authorization was granted for recorda- tion of the document. Easement Deed Engineer Kubota recommended Board approvi George R. Bolton of an Easement Deed executed by Mr. and Mrs.. George R. Bo1 ton for a pipe1 ine east ment on a lot split, and the location was explained by use of a map. . After discus: upon motion of Director Kelly, seconded by Director Maerkl e, and unanimously carric it was moved that the Easement Deed be accepted and authorization was granted for recordation of the document. Easement Deed Engineer Kubota discussed the Easement Dc Beckman Instruments executed by Beckman Instruments, and expl the 1 ocation of the easement , which is bc the existing 12" water 1 ine of Beckman Instruments and the 10" water 1 ine for the Solid Waste Transfer Station, which will permit construction of a loop line. Legal Counsel referred the Board to the negotiations that had previously taken place wit1 representatives of the Beckman Company and the District, and reminded the Board thz this Easement Deed is an agreement which contains special conditions requested by 1 Beckman Company to protect them from a business standpoint. They are to be notifie in advance of any blasting work to be done, and will be furnished with temporary wz service, if necessary, during the "down time". After further discussion, upon moti of Director Maerkle, seconded by Director Engelmann, and unanimously carried, the Easement Deed executed by Beckman Instruments was accepted and authorization was granted for recordation of the document. Palomar Estates Mobile Home Park Engineer Kubota referwd the Board to previous discussions regarding the pavin! of the main access road and the fact that the District had originally contemplated construction of a high pressure line up the hill to alleviate pumping water at the 1 - 7- ,1an11arv 7 197( chlorination station. Inasmuch as the road has been paved, the District has sugges taking water off the internal Mobile Home Park water system. This would require tk consent of San Marcos County Water District, which supplies water to the Park, and with Board concurrence, the Engineer will pursue this matter with the San Marcos District. El Camino Real Inter-tie I1 Engineer Kubota reported that the CEQA pr cesses have been completed on this propo: Inter-tie I1 , and further advised that the Initial Study and Environmental Impact Assessment have been prepared. He advised that the project is out to bid, and the quotations will be opened on January 25, 1979. Mr. Kubota recommended that the Bot take a formal action to direct the staff to prepare a Negative Declaration for the El Camino Real Inter-tie 11, and after discussion, upon motion of Director Maerkle, seconded by Director Engelmann, and unanimously carried, the Board directed the staff to prepare the subject Negative Declaration. A final determination will be made at the regular Board meeting of February 7 , 1979. General Manager: Correspondence: County of San Diego The Manager reported receipt of a letter Registrar of Voters from the County Registrar of Voters re1 at to the Campaign Disclosure Statements , an advised that Statements are due no later than January 31, 1979. San Diego County Water Authority Manager Kubota stated that correspodence the District that the surcharge from the Water Authority for the next fiscal year may be increased from $3.00 to as much as $9 .OO per acre foot. Meet i ngs : 1979 Presidents' and Board Manager Kubota called the Board's attenti Members' Institute to copies of the announcement regarding t Annual Presidents' and Board Members' Ins tute, which had been previously distributed. The 3-day seminar will be held on February 9 , 10 and 11 , 1979 in San Diego. Water Agencies Association Manager Kubota also referred to copies of Meeting, January 18, 1979 announcement.of the quarterly meeting of Water Agencies Association, which were di buted earlier, and directors and staff wishing to attend so indicated. A brief dis cussion was held concerning the next regular meeting to be held in April, 1979, whi will be hosted by the District. Ms. Beth Riley left the meeting at this time. Carlsbad City Council Meetings The Manager reported on the City Council meeting held last evening, and stated tha the Council is considering conducting a study session, at which time Mr. Ralph Ande will be invited to be present and discuss the subsidiary district study. He also informed the Board that the C.ity Council approved the concept of bi-monthly billin for City Water Department customers at the last regular meeting in December. Manag Kubota suggested it would be appropriate for the District to offer to include billi for the sewer service and trash service for those customers of the City that are re ceiving water service from our District, and with Board concurrence, this matter wi be pursued. Operations: I has been received from Mr. Burzell inforrr u I The lake level is 502.9' and the flow fro1 the Authority is 8 c.f.s. Manager Kubota informed the Board that a leak was reported on our main 16'' line wes' of the two tanks, I.D. No.2, Unit B, on Friday, December 29, 1978. Approximately 2! homes were out of service until the service was restored on Saturday morning after replacement of 18 feet of pipe. Unfortunately, service was again terminated at noor on Saturday when another leak was detected. Service was restored at 9:00 p.m. on Saturday evening, and Mr. Kubota commended the operations crew for their dedication and excellent performance of duties. He further recommended that the crew be paid double time for the overtime performed on the leak repair, and upon motion of Director Maerkle, seconded by Director Kelly, and unanimously carried, the Manager'! recommendation was approved. - 2- T-.~,,-.*~, 3 ln7a Personnel : Annual Salary and Benefit Survey The Manager stated that Mr. Butterfield, General Manager of the Sweetwater Author wi 11 be conducting the Annual Water and Sewer Agency Salary and Benefit Survey. District Employee Vecancies Manager Kubota advised that he and Mrs. applicants for the receptionist position vacated by Mrs. Nancy Detore, and a decis will be made shortly. In addition, interviews will be scheduled for applicants fo the Waterworks Trainee position vacancy. Simpson have held two interviews with I Bills for Payment: -~ California Special Districts Assn. Manager Kubota reported that an invoice been received regarding District members in the Cal ifornia Special Districts ASSO( tion, and dues for 1979 are $600. After discussion, upon motion of Director Maerk- seconded by Director Engelmann, and unanimously carried, authorization was granted for payment of the California Special Districts Association dues in the amount of 1 Purchase Orders: Manager Kubota requested Board approval 7 issue Purchase Order No. 2434 to Marden ! San Marcos , for purchase of a 3500 watt Homelite Generator in the total amount of $820.24, and after discussion, upon motion of Director Maerkle , seconded by Direct( Engelmann, and unanimously carried, authorization was granted for issuance of Purct Order No. 2434. Dissolution of Bellford Village The Manager advised that LAFCO will hold Water District a pub1 ic hearing concerning this matter on Monday, and further stated that the Li staff is now recommending that the San Marcos County Water District receive all as: of the Bellford District inasmuch as they will be assuming all of the responsibili. Agricultural Water Rate Increase Manager Kubota referred to the action of the Board increasing the agricultural wa- rate, and advised that a letter will be sent to agricultural users in the water billings being mailed this week. February water bills will reflect the increased rate. Sel f- Insurance Program Manager Kubota spoke to the issue of self insurance, and reported that a meeting we held this morning at the District office with representatives from various water agencies. Approximately twelve agencies in San Diego County are considering a 10ce amalgamation in addition to being part of a State-wide group. Legal Counsel and Mr. Kubota will be attending an ACWA Seminar pertaining to this matter on January i Environmental Impact Reports The Manager referred the Board to Enviror mental Impact Reports for Leucadia Countj Water District, City of Carlsbad, and San Marcos County Water District sewer and water reclamation projects, and recommended that the District submit a letter to each of these agencies. After discussion, upon motion of Director Engelmann, secor by Director Maerkle, and unanimously carried, it was moved to forward a letter to each of the aforementioned agencies in support of their proposed projects. Ratification of Checks Upon motion of Director Maerkle, secondec by Director Kelly, and unanimously carric the Board ratified Checks No. 3514 through 3541 covering the period from December 2 1978 to January 3, 1979 in the sum of $67,939.09. I u Other Matters: Investment of Inactive Funds T<easurer Kelly reported that he has rene time deposits as follows: " Amount Bank Interest Rate Maturity Date $1 50,000 Southwest Bank 11% 8/2/79 100,000 Oceans i de Federal 11 -125% 7/2/79 Upon motion of Director Maerkle, seconded by Director Bonas, and unanimously Carrie the Board ratified the Treasurer's investments as reported. -4- January 3, 1979 Adjournment After discussion, upon motion of Direct0 Maerkl e, seconded by Director Engelmann , and unanimously carried, this regular meeting of January 3, 1979 was duly adjournel to January 12, 1979 at 2:00 p.m. There will be a tour of the District area and thl Tri-Agencies Pipeline site at the conclusion of the adjourned meeting. This portil of the meeting was adjourned at 4:43 p.m. Respectfully submi ttecl, I zFgg/d/ /A' :>// , ,/^ -LH7 & \ "1" .;/ PrGident of the Board of Directors I I F- 1>n,,5rt, 2 1a7a r I - .' 1, - I NOTICE OF ADJOURNMENT NOTICE IS HEREBY GIVEN, in accordance with Section 54955, Government Code, State of California, that the regular meeting of the Board of Directors of CARLSBAD MUNICIPAL WATER DISTRICT of January 3, 1979 has been.duly adjourned to January 12, 1979, 2:OO o'clock P. M., at the Board Room, CARLSBAD MUNICIPAL WATER DISTRICT, 5950 El Camino Real, Carlsbad, California. DATED: January 3, 1979 I MARGARET J. BONAS Secretary, CARLSBAD MUNICIPAL WATER DISTRICT and of the Board of Directors thereof. I 4 L .e a DECLARATION OF POSTING I PAUL S. SWIRSKY declares: That he is now and was at all times herein mentioned a citizen of the United States over the age of eighteen (18) years and competent to be a witness herein. That on January 4, 1979, and within twenty-four hours after time of the adjournment of the regular meeting of the Board of Directors of CARLSBAD MUNICIPAL WATER DISTRICT on Jan- uary 3, 1979, he securely and conspicuously posted on the bulle- tin board of the CARLSBAD MUNICIPAL WATER DISTRICT, located at 5950 El Camino Real, Carlsbad, California, at the entrance to the regular meeting place of the Board of Directors of the CARLS- BAD MUNICIPAL WATER DISTRICT, a copy of the attached notice of adjournment of regular meeting of the Board of Directors of CARLSBAD MUNICIPAL WATER DISTRICT, said attached copy being in all respects the same as the notice posted and said copy made a part hereof. I I declare under penalty of perjury that the foregoing is true and correct. Executed on January 4, 1979, at Carlsbad, California. I? sL23A qUL S. SWIRSKY C+ I