Loading...
HomeMy WebLinkAbout1979-04-18; Municipal Water District; MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF CARLSBAD MUNICIPAL WATER DISTRICT, HELD ON APRIL 18, 1979, AT 2:00 P.M., AT 5950 EL CAMINO REAL, CARLSBAD, CALIFORNIA: The meeting was called to order at 2:00 p.'m. by President MacLeod, with Directors Bonas, Engelmann, Kelly, Maerkle and MacLeod answering roll call. Also present were Legal Counsel Swirsky, District Engineer and Acting Manager Kubota, Public Re1 ations Consultant Mitchell and Associate Dave Gurzenski , and Office Secretary. Uti1 i ties and Maintenance Director Greer of the City of Carlsbad was also present. Approval of Minutes Upon motion of Director Maerkle, seconded by Director Kelly, and unanimously carriec the minutes of the regular meeting of Apri 1 4 , 1979, were approved as mailed out. I Oral Communications from the Audience None Commi ttee Reports : Publ ic Information Publ ic Relations Consultant Mitchell advis that letters have been sent to other servi clubs in the area encouraging their use of the sl ide presentation, and there have been no responses as yet. In addition, attempts to adapt equipment available in the North County for use in showing the slide presentation have been unsuccessful. Director Maerkle advised that he had a meeting this morning with Mr. Mi tchell and Associate Dave Gurzenski , and expressed his opinion that it was not necessary for the Public Relations staff to attend meetings of various agencies other than the District Board meetings. After discussion, upon motion of Director Maerkle, secon by Director Kelly, and unanimously carried, authorization was granted for Mr. Mitc and his Associate to attend only District Board meetings. Director Maerkle referred to a series of newspaper articles which have appeared in the Desert Sentinel and written by elected officials of the Desert Hot Springs County Water Districtin an effort to help the general public understand current policies and events relating to the Water District. The feasibility of adapting such a program to the local area had been previously discussed, and Mr. Mi tchell advised that local newspapers will be contacted in this regard. I Tri-Agencies Pipeline Director Maerkle noted that the project is nearing completion and the Water Authority will conduct an official survey on April 2t South Aqueduct Connection Engineer Kubota advised that the District Marcos County Water District representatives for Tuesday, April 24 at 8:30 a.m. to discuss the pay-back agreement, and invited the Capital Projects Committee to be it attendance. A tour of the South Aqueduct Connection route, as well as the Tri-Ager Pipeline site, was briefly discussed. Water Conservation , Recl amation Di rector 'Bonas reminded the Board that the and Reuse Committee will meet at the Burroughs Corpol tion on Friday, April 20, at 2:OO p.m. and invited them to attend. Mr. Kubota noted that the District is now in receipt of tt- Joint-Powers Agreement pertaining to the District's membership in the San Diego Re5 Water Reclamation Agency, and the document should be executed by the Board Presider and Secretary. In addition, the Agreement requires that the Board appoint a member and alternate member to the Water Reclamation Agency Board of Directors, and a memt and a1 ternate member to the Management Advisory Commi ttee by appropriate Resol utior After discussion, upon motion of Director Maerkle, seconded by Director Kelly, and unanimously carried, the President and Secretary were authorized to execute the sai Joint-Powers Agreement. The aforementioned Resolution was adopted later in the me€ 25th Anni versary Commi ttee In connection with the 25th Anniversary, Manager Kubota reminded the Board that the quarterly meeting of the Water Agencies Association hosted by the District will be held tomorrow evening at the Twin Inns. 118 confirmed reservations have been re- ceived. He advised that Mr. and Mrs. Mc Comas, Mr. and Mrs. Chandler, and Mayor and Mrs. Packard will be unable to attend; Mr. and Mrs. Don Brown from the Chamber of Commerce will be in attendance. Mr. Kubota added that the 25th Anniversary Rep0 has been received .for distribution. has a tentative appointment with the San a Agriculture Comm-ittee No report. Landscaping Comm'i ttee Director Bonas gave a progress report on Mr. Kubota advised that quotations are being received for dis king and cleaning of the side lot. Legal Counsel : Resolution No. 383 Legal Counsel Swirsky presented for Board Peri phera'l Canal consideration and adopti on , Resol uti on No 383, supporting the Peripheral Canal prog of the Metropolitan Water District, and after discussion, upon motion of Director Maerkle, seconded by Director Engelmann, Resolution No. 383, entitled: "RESOLUTI OF THE BOARD OF DIRECTORS OF CARLSBAD MUNICIPAL WATER DISTRICT SUPPORTING THE PER PHERAL CANAL PROGRAM OF THE CALIFORNIA STATE WATER PROJECT BEING SUPPORTED BY THE METROPOLITAN WATER DISTRICT OF SOUTHERN CALIFORNIA," was adopted by the following vote : enhancement of the front lawn area, and I AYES : Di rectors : Bonas , Engelmann, Maerkle , MacLeod NOES : Directors : Kelly ABSENT : Directors : None Resolution No. 384 Legal Counsel Swirsky presented for Board Representatives to the consideration and adoption, Resolution No San Diego Region Water 384, appointing Director Bonas as the meml Recl amati on Agency to the San Diego Region Water Reclamation Agency and Director Kelly as a1 ternate mer and appointing Manager Kubota as the member to the Management Advisory Commi ttee l Legal Counsel Swi rsky as a1 ternate member. After discussion , upon motion of Di re1 Maerkle, seconded by Director Engelmann, Resol ution No. 384, entitled: "A RESOLUT OF THE BOARD OF DIRECTORS OF CARLSBAD MUNICIPAL WATER DISTRICT APPOINTING A MEMBE ALTERNATE MEMBER TO THE BOARD OF DIRECTORS OF THE SAN DIEGO REGION WATER RECLAMAT AGENCY AND A MEMBER AND ALTERNATE MEMBER TO THE MANAGEMENT COMMITTEE OF SAN DIEGO REGION WATER RECLAMATION AGENCY ,'I was adopted by the following vote: I AYES : Di rectors : Bonas , Engelmann , Kel ly , Maerkle , MacLeod NOES : Directors : None ABSENT : Di rectors : None Conflict of Interest Code Legal Counsel reminded the Board and staf Statement of Economic Interests that Statements of Economic Interests wil have to be filed by April 30, 1979, and r reviewed current requirements for filing. Di strict Engi neer : Development Program: I Mola Development Corporation Engineer Kubota discussed the Nola Develol Corporation 80-unit project, which had or' nally been brought to the Board as an apartment complex, and is now being convertt to condominiums. Mr. Kubota displayed the plans for the project and described thc proposed public water system for the area and the location of individual meters a] service to each of the 10 buildings. Nine of the buildings will meet current Dis. requirements, and the meter location and service connection for the tenth building discussed in detail, with the consensus that the location of the meter could be pc mi tted at the street location with the condition that a copper service be instal 1( to the building. This project will come to the Board at a later date for final approval. Director Bonas di scussed the possibil i ty of the District requiring a connection fc and Mr. Kubota replied that this matter is being considered at the present time b: the Water Committee in addition to an adjustment in water rates to be effective July 1, 1979. As an additional source of revenue, a basic fee is being considerel which would include a water meter charge plus a connection fee. Mr. Greer of the City of Carlsbad suggested that if the Board is considering such a fee, that earl: liason and discussions be held with the City of Carlsbad staff. This matter was i discussed later in the meeting. -2- April 18, 1979 President MacLeod called for a short recess at 3:13 p.m., and the meeting was rest at 3:22 p.m. Mr. Dave Gurzenski left the meeting at this time. District Engineer (Continued): Enci na Water Pol 1 uti on Control Engineer Kubota spoke to the issue of the Faci 1 i ty proposed expansion of the Encina Water Pol 1 ution Control Facil i ty, and stated thi discussions have been held with the City of Carlsbad Planning Department regardin! the possibility of an inter-tie between CMWD.and the City Water Department in the area of the south fence 1 ine of the Encina Sewer P1 ant. By use of a diagram, Mr. Kubota explained the character of the inter-tie under consideration, and after further discussion, upon motion of Director Maerkle, seconded by Director Kelly, and unanimously c:arried, Engineer Kubota was authorized to pursue this matter. Oceanside/Carlsbad Inter-Tie I1 The Engineer reviewed for the Board that he had been exploring the possibi 1 i ty of t Change Order with the State of Cal ifornia's bridge contractor to instal 1 the Di st two pipelines in the new bridge. This is not possible, and Mr. Kubota further ad( that the work to be done by the District wi 11 have to be completed at the convenil of the bridge contractor. The Engineer expressed his concern that the project be completed in a timely way at the least cost to the District, and suggested that ti work be done by the District through a local contractor, and with Board concurrent this matter wi 11 be pursued as recommended by the Engineer. A full report will bl available for the next regular.meeting. Mr. Mitchell left; the meeting at this time (4:OO p.m.). General Manager: I Correspondence: San Di ego Region Water Recl amati on Agency Meeting Manager Kubota advised that a meeting of the San Diego Region Water Reclamation Ag will be held on Friday morning, April 20. 1 Water Agencies Charter Fishing The Manager called the Board's attention Trips for 1979 an announcement from the Water Authority scheduled for July 16, August 12, and September 10, 1979. Department of Water Resources Manager Kubota reported receipt of corres pondence from the Department of Water Res pertaining to a series of workshops on the groundwater basins re1 ating to the mat of adjudication of water rights. A hearing will be held in San Diego on Wednesda May 16, 1979. Bellford Village Water District Manager Kubota advised that the County Bo of Supervisors has scheduled a pub1 ic hea on the proposed dissolution of the Bellford Village Water District on April 25, 1 District 25th Anni versary The Manager informed the Board that lette have been received from Chairman Tom Hami of the Board of Supervisors and Lois Cavalier of Plaza Camino Real re1 ati ng to Di acknowledgment of their commemorative placque and assistance with our mall exhibi respectively. Meetings: Cal i fornia State University Manager Kubota reported that a Seminar Long Beach - Seminar will be held at California State Universi Long Beach on Thursday, May 3, 1979 regar Private Sector Delivery of Public Sector Services. "The Future of Regional Government'' Manager Kubota referred to an announcemer Workshop of a workshop entitled: "The Future of Regional Government" co-sponsored by the American Planning Association, San Diego Section and the San Diego County League of Women Voters to be held on Saturday, April 28, 1979 at the At1 antis Restaurant garding chartered fishing trips which are I Ope rat i ons : The flow from the Authority is 14 c.f.s.: and the lake level is 499.3'. - 3- April 18, 1979 The Manager gave a progress report on the draining and cleaning of District reservoirs, advising that inspection has indicated the La Costa reservoir is in very good condition, and C Reservoir may require some remedial repairs. Use of District Vehicle Manager Kubota reviewed for the Board that includes two trainees, which requires that the other three crew members work the stand-by duty shifts. Bryan Troupe works four of the seven evening stand-by shifts which presents a hardship for him inasmuch as the evenings he drives the District vehicle Ihome, his private vehicle is. left at the District Headquarters. Foreman Kurt Mussur has recommended that Bryan Troupe be granted permission to tab a District vehicle home each evening for the interim period until the two new empl can be assigned stand-by duty. After discussion, upon motion of Director Maerkle, seconded by Director Bonas , and unanimously carried, the recommendation as present by Manager Kubota was approved.. Purchase Orders: The Manager requested Board authorization to issue Purchase Order No. 2507 to Nuthal Styris Company in San Diego for a 2-Ton Hoist for our chlorine cylinders at Santa Reservoir, in the amount of $1,322.83, and after discussion, upon motion of Direct Kelly, seconded by Director Maerkle, and unanimously carried, authorization was granted for the issuance of Purchase Order No. 2507. the District operations crew currently I .. The Manager reviewed for the Board that they had authorized the staff to proceed with ordering a plug valve, pressure reducing valve, and a kit to modify an existi 8" valve for pressure relief for the Tri-Agencies Pipeline temporary inter-tie at Calavera Hills. Mr. Kubota advised that the manufacturer has stated that the 8" valve would be too large, and has recommended purchase of a 4" cla-Val ve. The Man requested Board authorization for issuance of Purchase Order No. 2511 to Parkson's for a 14'' plug valve at a cost of $3,632.62; a 12" pressure reducing valve.at a co of $3,694.10, and a 4'' cla-valve at a cost of $602.08, in a total amount of $7,928 After discussion, upon motion Director Maerkle , seconded by Director Engelmann, an unanimously carried, the Manager's request was approved. Personnel : c District Employee John Henley Manager Kubota reminded the Board that the rehabilitation period for District employe John Henley has been extended into July of this year, and advised that Mr. Henley has requested 5-days of annual vacation with pay. He stated that previous discuss have been silent as to whether Mr.. Henley would enjoy the fringe benefits of regul employees during rehabi 1 i tation , and after review of the matter in detail , upon motion of Director Maerkle, seconded by Director Engelmann, and unanimously Carrie the Board authorized the '5-day vacation without pay. District Surplus Property Manager Kubota informed the Board of a bid proposal for the surplus Ford truck in the amount of $200 from Sonny's Automotive, and stated no other bids have been re- ceived. After discussion, upon motion of Director Maerkle, seconded by Director Kelly, and unanimously carried, the Board accepted the bid of $200 for the surplus vehi cl e. District Computer Program The Manager referred to a memorandum which had been distributed regarding the compute) accounting program, plus an information report that had been prepared for Padre Bar Municipal Water District at an earlier date. He suggested that the Board members review the material and the matter will be discussed at the next Board meeting. Annual Audit Manager Kubota advised the Board that it Fiscal Year 1978-79 would be timely to make arrangements with an auditing firm for the District Annual Audit for Fiscal Year 1978-79, and after discussion, upon motion of Director Maerkl seconded by Director Bonas, and unanimously carried, the Manager was authorized to obtain quotations from local firms for the District Annual Audit. City of Carlsbad Manager Kubota reported that Mr. Greer of i Uti 1 i ties & Maintenance Dept. City Utilities & Maintenance Department ha: rear area of the District La Costa Reservoir site as a vehicle storage area for those vehicles .utilized by the City La Costa area street crew division. After discussion, upon motion of Director Maerkl e, seconded by Director Kelly , and unani- mous ly carried, the Board approved the subject request. I requested Board consideration to use the -4- April 18, 1979 Director Engelmann left the meeting at this time (4:48 p.m.>. District Water Rates The Manager referred to a discussion earl. in the meeting regarding this matter, and reported that a meeting of the Water Committee and Mrs. Simpson was held prior to the Board meeting today to discuss a policy position for water rate increases whil would become effective July 1, 1979. He stated that a definite decision cannot bc made until the Metropolitan Water District and the Water Authority advise us what their rate increases will be. .However, on the basis of current information availl it is expected that the District water rate will be increased 7$ per 100 cu.ft., ' 33$ to 40$ for the domestic rate, and from 25C to 32$ for the agricultural rate, \ an increase in stand-by charges in like manner. tie suggested that this informatic be furnished to District retail customers at this time as an advanced notice. Wi. Board concurrence, the Water Committee wi 11 proceed on this basis. Manager Kubota spoke to the issue of the District's wholesale customer, the City I Carlsbad, and noted that the wholesale rate charged by the District is our cost 0' water plus an override, and stated that the current override may not be an accura' reflection of actual costs. Discussion was again held regarding establishment of a connection fee, and it was noted that there are two retail service areas within CMWD, and if the District adopts a connection fee for its retail service area, th must be correlated with the City of Carl sbad , which a1 so has a retail service arel Committee Reports : 8 S.D.C.W.A. Director Naerkle gave a report on the reg1 Water Authority meeting and i tems of inter to the District. Purchase Orders : After discussion, upon motion of Director unanimously carried, the Board ratified the issuance of Purchase Order No. 2425 to Xerox Corporation for monthly maintenance which amounted to $629 -60 for the period of November 1978 through February 1979. Ratification of Checks Upon motion of Director Maerkle, seconded by Director Kelly, and unanimously carriec the Board ratified Checks No. 3912 through 3966 covering the period from April 5, 1979 to April 18, 1979 in the sum of $11,628.54. Maerkle, seconded by Director Bonas, and 8 Adjournment The meeting was adjourned at 5:22 p.m. Respectfully submitted, /-". ,"" /&2>&flYF'/" ,.+2-," -- ,, .,+'.e A/ .f Ti/ "pz-r' President 0f"the Board of Di rectors ard of Directors 1 - 5- April 18, 1979