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HomeMy WebLinkAbout1979-05-02; Municipal Water District; MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF CARLSBAD MUNICIPAL WATER DISTRICT, HELD ON MAY 2, 1979, AT 2:OO P.M., AT 5950 EL CAMINO REAL, CARLSBAD, CALIFORNIA: The meeting was called to order at 2:04 p.m. by President MacLeod, with Direct0 Bonas , Engelmann, Kelly, Maerkl e and MacLeod answering roll call . .Also present were District Engineer and Acting Manager Kubota, Public Relations Consultant Mitchell and Associate Dave Gurzenski, and Office Secretary. Utilities & Mainte Di rector Greer of the City of Carl sbad, and. Mrs. Ruth Honnol d of the League of W I Voters, were also present. Approval of Minutes Upon motion of Director Maerkle, seconded by Director Bonas, and unanimously carriec the minutes of the regular meeting of April 18, 1979, were approved as corrected Oral Communi cati ons from Mrs. Ruth Honnold called attention to the the Audience public meeting to be held at the Carlsbad City Library on Thursday, May 10 , 1979 at 7:30 p.m. The meeting will be conducted by the League of Women Voters and will pertain to the Carlsbad City budget. Committee Reports : S.D.C.W.A. Director Maerkle and Director Kelly gave a report on the Water Authority tour of aqueduct facilities which was held on Thursday, April 26, 1979. The tour includc the Tri-Agencies Pipeline route as well as the Miramar Pumping Plant and other points of interest. Publ i c Information Publ i c Re1 ati ons Consul tant Mi tchell in- formed the Board of a news release regardi the Resolution adopted by the Board supporting the Peripheral Canal Program. He further advised that no replies have been received from other service clubs in tk area regarding the 25th Anniversary slide presentation. Mr. Mitchell referred tc a previous discussion pertaining to newspaper articles authored by Desert Hot Spy County Water District officials, and stated that a meeting was held yesterday mor with Mr. Rick Monroe of the Carlsbad/Journal regarding a similar program in our t Mr. Monroe has agreed to use such a series and discussion followed regarding pos: subjects for the articles. General guideline information will be furnished to tt Directors and this matter will be further discussed at the next regular Board me6 Director Maerkle stated that the bi 11 ing for the Board approved Purchase Order tc Carlsbad Printing Conpany for the 25th Anniversary Report in an amount not to ex( $1,000.00 was for $1,156.93. The increased amount was authorized by Dave Gurzens and the reason for the increased amount was discussed. It was noted that the app amount should not be exceeded without Board approval . The Board ratified the adc tional expenditure later in the meeting. South Aqueduct Connection Director Maerkle referred to a memorandum which had been distributed to Board member and advised that a joint committee .meeting between San Marcos and CiTrJD representa tives was held on April 24, 1979, at which time it was agreed that the following items would be contained in an agreement for construction of the joint pipeline: I 1. There would be established a "lease-purchase agreement" for Carlsbad's share of the joint pipe1 ine for a period of 10 years. 1 2. The annual lease payment would comprise 1/10 of the principle amount plb interest on the unpaid principle balance at a rate of 7.25 percent. In addition, Carlsbad can mke principle payments without penalty. 3. Carlsbad would have the option to apply its "payback" from San Marcos fo our 14" 1 ine towards this new 1 ease agreement. Discussion followed regarding funding of the project ¶ and Director Bonas expresse her opinion that a larger share should be paid by residents in the project area by assessment bords or connection fees. It was noted that general obligations b are no longer possible, and revenue bonds were mentioned as an a1 ternative method for sharing of the expenses by the entire District. After further discussion, up motion of Director Maerkle, seconded by Director Kelly, and unanimously carried, Board ratified the actions of the joint committee as listed above. San Marcos' L Counsel wi 11 proceed with preparation of the formal agreement. President MacLeod called for a short recess at 3:OO p.m., and the meeting was re at 3:23 p.m. Water Conservation , Reclamation Director Bonas referred to the minutes of and Reuse Committee meeting held on Friday, Apri 1 2 1979 which had been previously distribute The meeting was held at the Burroughs Corporation and Di rectors Bonas , Kelly and Engelmann discussed the tour of the plant facilities which took place at that ti The next Commi ttee meeting is scheduled for May 29 , 1979 at District Headquarter Director Bonas gave a report on her attendance as the District's representative the April 20, 1979 meeting of the San Diego Region Water Reclamation Agency, at which time the Agency Board of Directors discussed the Agency Budget and Annual Assessment Fees. The next regular meeting wi 7 1 be he1 d on Friday, May 25, 1979 the teucadia County Water District. Manager Kubota advis.ed that correspondence has been received from the Agency reg ing the Budget and Annual Assessment Fee of $1,500, and recommended that the Dis continue its menlberhship in the Agency for Fiscal Year 1979-80. After discussio upon motion of Director Kelly, seconded by Director Maerkle, and unanimously car it was moved to continue membership in the San Diego Region Water Reclamation Ag for Fiscal Year 1979-80. Legal Counsel : Legal Counsel Swirsky was absent. Sale of Bonds Mr. Kubota informed the Board that Bond tacted regarding the sale of authorized and unissued bonds that would generate $300,000 in funds for the Tri-Agencies Pipel ine. District Engineer: Development Program: Easement Deed Engineer Kubota recommended Board approva' Daniel & Dorothy Bodjanac of an Easement Deed executed by Daniel an( Dorothy Bodjanac and after discussion, up( motion of Director Maerkle, seconded by Director Engelmann, and unanimously carr' it was moved that the Easement Deed be accepted and authorization was granted fo? recordation of the document. Easement Deed Engineer Kubota recommended Board approva' Palm Homes, Inc. of an Easement Deed executed by Palm Homer for easements located in Sand Trap Villas and after discussion, upon motion of Director Maerkle, seconded by Director Ke114 and unanimously carried, it was moved that the Easement Deed be accepted and autt- zation was granted for recordation of the document. Counsel O'Melveny & Myers have been con- R Oceanside/Carlsbad Inter-Tie I1 The Engineer advised that the bridge proje wi 11 be dormant for approximately 60 days. Fresh Water Service Engineer Kubota referred to a memorandum b Santa Fe Reservoir had been distributed concerning developmer of a pressurized water supply to operate 1 chlorination station at Santa Fe Reservoir. It was advised that with the recent pletion of the new mobile home park surrounding the reservoir, the District has E plored the possibility of making a connection to the private water system of the park and buying water from the San Marcos District under their regular operating pressure. After further discussion, upon motion of Director Kelly, seconded by Director Engelmann, and unanjmously carried, authorization was granted to proceec with the proposed program. f General Manager: Correspondence: Metropol itan Water District Manager Kubota reported receipt of an anno ment from the Metropolitan Water District advising that after consultation with the San Diego County Water Authority, they decided to extend the review period for the Environmental Impact Report on San Di Pipel ine No. 5 from April 13 through May 27, 1979. 25th Anniversary Report Manager Kubota called attention to the District's 25th Anniversary Report which h been distributed by the Chamber of Commerce to its members with a letter of trans mi ttal . I c) ha-., 3 1n7n S.D.C.W.A. The Manager stated that correspondence h been received from the Water Authority a vising that the surcharge rate will increase.$2.00 (from $3.00 to $5.00) effect July 1, 1979. In addition, the Metropolitan Water District will not be increas the untreated water rate for Fiscal Year 1979-80. It was noted that the Distri will still find it necessary to increase water rates due to the fact that rates have not been .increased for two years. Meetings : I Presidents & Managers Counci 1 President MacLeod and Manager Kubota gav a report on the meeting of the President and Managers Council that they attended on April 17, 1979, at which time an Int grated Planning Office representative made a presentation. Carl sbad City Counci 1 The Manager reported that there were no items of interest to the District discus at the April 18 City Council meeting. He further advised that the City Council approved the 32-acre resubdivision of Palomar Airport Business Park at the meet of last evening (May 1 ). A staff report on the Lake Calavera Hills Satellite Sewage Treatment Plant was also presented, and the Council approved the concept of that area being served by a Satellite Sewage Treatment Plant and continued t matter unti 1 next Tuesday evening. Operations: The lake level is 500.1 ' , and the flow from the Authority is 20 c.f.s. .Manager Kubota advised that the District is preparing for a shutdown of the Authority system May 21 through May 24, 1979. In that connection, he reported that the District will be working with the Oceanside Water Department to providc water to Oceanside through an inter-tie by installing a pumping system at the May Company bridge area. The Manager stated,that notices. have been sent to approximateqy 50 agricultural water users advising them of the requirement for instal lation of backflow prevel ti on faci 1 i ties. It was noted that payment has been received from Metro-Young in the amount of $1,782.00 for damages to District pi pel i ne in the La Costa area, and the Manage' also advised that the claim filed by Mr. and Mrs. Feller for damages to their res i dence amounts to $9 , 269.74. Purchase Orders : Manager Kubota requested Board authoriza' for rental of a tractor to clean-up the I lot and rear of the District Headquarters area. He recommended a maximum expen1 of $600 to $800 for two or three days. After discussion, upon motion of Direct1 Maerkle, seconded by Director Kelly, and unanimously carried, authorization was granted for rental of a tractor to complete the subject work for a maximum amou $800. It was also noted that fill-dirt may be available from the Sewage Plant. Annual Audit The Manager reviewed for the Board that Fiscal Year 1978-79 authorization had been granted to obtain quotations from local fi rms for the Distr Annual Audit. He advised that three quotations have been received and one addi- tional quotation is due tomorrow. These will be referred to the Finance Commi tl and staff, and a report wi 11 be made at the next regular Board meeting. II Subsidiary District Study The Manager informed the Board that Andersen & Associates have submi tted a - B Profile of the Water District, and a meeting is scheduled for 1O:OO a.m. tomorrc for review of the report. District Computer Program Manager Kubota spoke to the issue of the computer program and referred to a memori durn that was distributed at the last Board meeting. He requested direction of I Board as to how the District should proceed toward implementing a computerized accounting system. It was suggested that the District seek specific proposals, and after further discussion, the matter was referred to the Finance Committee 1 study and recommendation to the Board. Bellford Village Water District Manager Kubota announced that the Board ( Bel 1 ford Vi 11 age Water District at a pub1 ic hearing on Apri 1 25, 1979. I Supervisors approved dissolution of the -3- May 2, 1979 District/City Joint Billing The Manager informed the Board of a meeti Program he attended with City representatives, ir ing Mr. Bussey and Mr. Greer, regarding 1 offer of the District to handle the sewer billing for the City sewer customers ir our service area. He advised that the City staff now has the matter under advis6 Tour of District Service Area Manager Kubota again suggested that the Board tour the District service area and after discussion, the tour was scheduled for Wednesday, May 23 commencing at lo:( An itinerary will be mailed to Board members. prior to that time. Purchase Order No. 2478 Upon motion of Director Maerkle, secondec by Director Engelmann, and unanimously cz the Board ratified the change in Purchase Order No. 2478 to Carlsbad Printing Con for a total expenditure of $1,156.93. Ratification of Checks Upon motion of Director Maerkle, secondec Director Engelmann, and unanimously carri the Board ratified Checks No. 3967 through 4029 covering the period from April 1t to May 2, 1979, in the sum of $117,178.21. Adjournment The meeting was adjourned at 5:07 p.m. I Respectfully submitted, ”p’/,;T , {,. / <, ,~-,,. /&;/// / ,47 ,p/++2-&- /;+ ””/ PresTdent of the Board of Directors II I -4- Flay 2, 1979