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HomeMy WebLinkAbout1979-06-06; Municipal Water District; MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF CARLSBAD MUNICIPAL WATER DISTRICT, HELD ON JUNE 6, 1979, AT 2:OO P.M., AT 5950 EL CAMINO REAL, CARLSBAD, CALIFORNIA: The meeting was called to order at 2:09 p.m. by President MacLeod, with Directors Bonas , Kelly, Maerkle and MacLeod answering roll call . Director Engelmann was abs Also present were Legal Counsel Swirsky, District Engineer and Acting Manager Kubo Public Relations Consultant Mitchell and Office Secretary. Utilities & Maintenanc Director Greer of the City of Carlsbad, and Mrs. Ruth Honnold of the League of WOK I Voters, were also present. Approval of Minutes Upon motion of Director Bonas, seconded by Director Kelly , and unanimously carried, t minutes of the regular meeting of May 16, 1979, were approved as mailed out. Oral Communications from Mrs. Honnold referred the Board to a lette the Audience from the League of Women Voters-which was published in the Carlsbad/Journal respondi to a complaint about their 1 ack of service to the community. Commi ttee Reports : S.D.C.W.A. Director Maerkle gave a report on the regL attended on May 17, 1979. At that time, the Authority Board of Directors adopted Resolution authorizing acceptance of the Tri-Agencies Pipeline rights-of-way' -Di:r Maerkl e advised that as of April 30, 1979, the District has a balance of approximr $104,000 ondeposit with the Water Authority for the Tri-Agencies Pipeline. Publ ic Information Publ ic Relations Consultant Mitchell disct the proposed series of articles to be publ in the Carlsbad/Journal, and it was advised that President MacLeod and Director Mi will report to the Board at the next regular meeting after review of pertinent to[ Mr. Mitchell called attention to the report he prepared for the Public Informatior Commi ttee reviewing publ i c re1 ations services of Mi tchel 1 , Thompson & Associates. Discuss.ion "fol 1 owed, - and Director Maerkl e and Director Kel ly 'expressed their opi n- that due to the present financial ob1 igati ons of the District , publ i c re1 ations services could be dispensed with except for special events. After further discus: upon motion of Director Maerkle, seconded by Director Kelly, and unanimously carr' it was moved to dispense with the services of Mitchell , Thompson & Associates for the coming fiscal year. The firm will remain on call for special events. Mr. Kubota noted that a Resolution will be prepared thanking Mr. Dick Simmons for his narration of the 25th Anniversary slide presentation. Tour of District Service Area President MacLeod, as well as other Board members and Mrs. Honnold, expressed their appreciation to Mr. Kubota for the interesting and informative tour of the Distril service area which took place on May 23. meeting of the Water Authority which he I I Tri-Agenci es Pi pel i ne . Engineer Kubota stated that Mr. Bob Me1 bo1 Authority will file a Notice of Completion on the project in the next few days. ' entire pipeline is operational. He further said that Mr. Yasukochi, who has been leasing Squires Dam I1 property, would like a temporary high-pressure connection from the line, and it is expected that the District will be able to accommodate tl request in time for the planting season. In addition, Mr. Kubota advised that thl District is awaiting a reply from O'Melveney & Myers regarding the sale of author unissued bonds to finance the pipeline extension. Engineer Kubota reported that a meeting was held with the San Diego Gas & Electri Company regarding the Co-Generation Project. A preliminary proposal has been sub mi tted by Pacific Pumps for the generating unit, and the Gas & Electric Company w furnish a cost estimate for building the facility at a later date. of the Water Authority advised that the South Aqueduct Connection Legal Counsel Swirsky reviewed with the B County Water District for the South Aqueduct Connection, which states that the amount of $207,045 owed by the District as its share would be payable in ten equa annual installments commencing June 30, 1980 at the interest rate of 7.25% per an Staff recommended that the President and Secretary be authorized to execute the the Agreement prepared by the San Marcos Agreement. Upon motion of Director Maerkle, seconded by Director Kelly, and unani- mously carried, the President and Secretary were authorized to execute the Agreemer for the South Aqueduct Connection on behalf of the District. Engineer Kubota reported that in the provisions of the original Agreement, there i: a condition requiring approval of the plans' by the District, and stated that this - action has not been taken. After discussion, upon motion of Director Maerkle, secc by Director Kelly, and unanimously carried, the Board approved the plans for the c( struction of Assessment District 76-3 (Questhaven) of the San Marcos County Water I trict dated July of 1978. Water Conservation, Reclamation Director Bonas referred to the minutes of i and Reuse May 28, 1979 meeting of this Committee whic had been previously distributed. In addit. she advised that a presentation will be made at the next meeting of June 26 by Daor Corporation, and field tri.ps have been planned for the next six months. Director Bonas also called the Board's attention to informationa.1 material received from tht Western Water Education Foundation regarding water conservation, and the new audio visual slide presentation available from ACWA, "California Water: At the Crossroac President MacLeod called for a short recess at 3:02 p.m., and the meeting was resur at 3:19 p.m. District Water Rates Accounting Officer Wi 1 da Simpson reviewed the water rate study information compiled by the staff which had been distributed to the Board, including projected water revenues and costs. A memorandum from the Water Committee to the Board recommendec a 7$ per unit increase in both the domestic and agricultural water rates, and an increase in the ready-to-serve charge of approximately 10%. Manager Kubota noted that the District has absorbed a 6t increase for the past two years, and thai water costs to the District have increased by 27%. He further urged the Board to consider a 1 ong-range financing program, including bond issues , for the coming moni Discussion foll owed and the Board continued the matter until the next regul ar-meet' to-.permit time for further evaluation. I I Legal Counsel : District Engineer: No special report. Devel opment Program: Water Line - Palomar Sol id Engineer Kubota reviewed for the Board thal Waste Transfer Station an easement had been negotiated with Beckmi Instruments in order to construct a loop 1. connecting the water lines of Beckman and the Solid Waste Transfer Station. After delay, the,contractor is now working to complete the project. Tara La Costa Engineer Kubota informed the Board of a re( from Mike O'Hara for acceptance of the Tari La Costa tract, and advised that a few minor items remain to be completed. After discussion, upon motion of Director Maerkle, seconded by Director Kelly, and unani. mously carried, the Board authorized acceptance .of the project .upon its completion. Sandtrap Villas The Engineer discussed the Sandtrap Villas and stated that they had offered to the Di! an easement inside their greenbelt area for the pub1 ic water 1 ine. Inasmuch as thc District has the easement, it is necessary that a Certificate be signed permitting recordation of the parcel map. After discussion, upon motion of Director Maerkle, seconded by Director Kelly , and unanimously carried, the President and Secretary were authorized to execute the subject Certificate on behalf of the District. Japatul Business Center Engineer Kubota advised the Board of a mee' held this morning with Mr. Bernard Fipp, P dent of the San Diego Division of Koll Company, regarding the Japatul Business Cen. He stated that Koll Company had been selected to succeed San Diego Gas & Electric Company in developing the entire area as a Business Center. Mr. Kubota informed tl Board that Mr. Fipp has requested permission to make a presentation to the Board. After discussion of the matter and with the concurrence of the Board, Mr. Fipp wil' be invited to attend the next regular meeting. It was also noted that a letter ha! been written to the City of Carlsbad regarding the Draft EIR for the Business Cent1 stating that water service would be available to the development from the District main transmission line and Squires Dam. I -2- June 6, 1979 General Manager: Correspondence : Use of District Facilities Manager Kubota acknowledged receipt of a thank you letter from the Palomar Chapter the 99'ers for use of the District faci 1 it L.A.F.C.O. Manager Kubota reported that an announceme has been received from L.A.F.C.O. advising of increases in the State Board of Equalization processing fees. Stone & Youngberg The Manager advised receipt of a letter from Stone & Youngberg stating that their firm has a plan by which much of the equipment utilized by public agencies can be leased on a long-term, tax-exempt basis with the title reverting to the agency at the termination of the lease. District Special Consultant Manager Kubota informed the Board that the office of District Special Consultant SkiL Schmidt has been re1 ocated to Third Street in Oceanside. Assembly Bill 442 The Manager reported receipt of a news re1 from Assemblyman Kapiloff regarding AB-442 pertaining to the Peripheral Canal and ground water management. I Comprehensi ve P1 anni ng Organization Manager Kubota referred to the summary of the actions. of the CPO Board of Directors which stated that the San Diego County Water Authority Pipeline No. 5 would be meaningless without water supply contingent on construction of the State's proposed Peripheral Canal Project. Meetings: Blue Ribbon Panel on Regional Manager Kubota reported that he attended P1 anning the pub1 ic hearing conducted by the Blue Thursday, May 31 , 1979. A recent news re1 ease indicates that the B1 ue Ribbon Pane has been abandoned but that they still recommend to CPO that it broaden its powers making it mandatory for special districts to have approval of any capital projects in the County area. City of Carlsbad Utility The Manager advised that Kurt Musser and Coordi nat i ng Commi ttee Jerry Whitley attended the monthly meetins of the Utility Coordinating Committee on May 23. The Committee meetings have been reestablished for the purpose of exchans ing information on current activities and planned future projects. Carl sbad City Counci 1 Manager Kubota stated that no items involc Council meeting of last evening (June 5). He noted that a City reorganization establishes the Utilities and Maintenance Department as a separate entity. I Ribbon Panel on Regional P1 anni ng on the District were discussed at the City I Operat i ons : The lake level is 502.8' and the flow fron the Authority is 18 c.f.s. Mr. Kubota reported on the recent Aqueduct shutdown and commended the Operations Crew for their efforts during this time. Agricultural water users were cooperati c and the remainder of the District customers remained on regular service. In addi- tion, a 1 i ttle over one mill ion gallons of water was delivered to the City of Oceanside. Purchase Orders: The Manager requested Board authorization to issue Purchase Order No. 2519 to Meese Electric Company for a total of $1,353.03 , which includes the cost of a new power panel , installation and hook-up charge. After discussion, upon motion of Director Maerkle, seconded by Director Bonas, and unanimously carried, authorization was granted for issuance of said Purchase Order in the amount of $1,353.03. The Manager also advised the Board that an open Purchase Order has been issued to El Camino Rental & Grading for rental of equipment. - 3- June 6, 1979 District Computer Program Manager Kubota stated that progress is co proposal and a report will be available for distribution and consideration at the regular Board meeting. District Annual Audit Manager Kubota advised that Mr. Harold Hi who will conduct the District Annual Audi Fiscal Year 1978-79, met with Mrs. Simpson and they are scheduling work procedure the audit. Agri cul tural Certi f i cati on The Manager discussed the new program of 1 Metropolitan Water District for agricul tu) certification, effective July 1, 1980, for farms of five acres or more. MWD will analyzing the certification program very carefully and will be sending represental into the field. Rati f i cati on of Checks Upon motion of Director Maerkl e, seconded Director Kelly, and unanimously carried, i Board ratified Checks No. 4076 through 4126 covering the period from May 16 , 1979 June 6, 1979, in the sum of $1 11,567.06. Other Matters : City Uti 1 i ti es Superintendent Utilities and Maintenance Director Greer c the City of Carlsbad advised the Board tha Mr. Larry Wiley has accepted the position of Utilities Superintendent in the City Utilities and Maintenance Department, and will commence work on Monday, June 11. tinuing on the preparation of a-computer I I Dis tri ct Business Travel After discussion, upon motion of Director unanimously carried, the following policy position was adopted by the Board in reference to the current gasol ine shortage: (1 ) If any employee uses his/her personal car for District business, the employee can receive gasoline from the District rather than the mileage allowance; (2) Any member of the Board on Distric business can use the District gasoline, if necessary; and (3) District employees can be excused during working hours for securing gasol ine for their personal cars , if necessary. Adjournment The meeting was adjourned at 4:56 p.m. Maerkle, seconded by Director Kel ly , and Respectfully submitted, .-, - ”-. ,+ A‘ ,,, //” ” > -f14’pv #?& ”&2=-;*’! /,Le ,gG9?c=? ”’ /.<* ’. President of the Board of Directors I -4- June 6, 1979