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HomeMy WebLinkAbout1979-07-18; Municipal Water District; MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF CARLSBAD MUNICJPAL WATER DISTRICT, HELD ON JULY 18, 1979, AT 2:OO P.M., AT 5950 EL CAMINO REAL, CARLSBAD, CALIFORNIA: The meeting was called to order at 2:02 p.m. by President MacLeod, with Directors Bonas, Engelmann, Kelly, Maerkle and MacLeod answering roll call. Also present we Legal Counsel Swirsky, District Engineer and Acting Manager Kubota, and Office Sec tary. Utilities & Maintenance Director Greer (2:03 p.m.) of the City of Carlsbad, and Mrs. Ruth Honnol d (2:09 p.m. ) , of the League of Women Voters , were a1 so presen Approval of Minutes Upon motion of Director Maerkl e, seconded b, Director Engelmann , and unanimously carried the minutes of the regular meeting of July 5 , 1979 , were approved as mailed out. I Oral Communications from the Audience None Committee Reports : S.D.C.W.A. Director Maerkle gave a report on the regul meeting of the Water Authority held on July 1979. He advised that Mr. George Yackey had requested that his appreciation be expressed to the Board for their letter of sympathy in the passing of his brother, Harold. Director Maerkle further stated that several Water Authority member agenc are currently assessing water availability charges, and the required hearings will take pl ace within these districts during July and August. The Tri -Agenci es Pi pel i was also discussed at the meeting, and it was reported that the Thibodeau family h requested the sum of $50,000 for the right-of-way through their property, but did a to accept the sum of $19,000, which represents an increase of approximately $13,00 The additional sum will be divided for payment between the three districts involve City of Oceanside, Vista Irrigation District and the Carlsbad Municipal Water Dist Pub1 ic Information Manager Kubota referred to the District's 2 Anni versary sl i de presentation , and advised that some of the slides were borrowed from the Water Authority. Those slides will be reproduced and then returned to the Water Authority , and the compl ete program w be delivered to the District for future use by Plr. Mitchell. As an additional ite' it was noted that the Carlsbad Journal is ready to begin publication of the series articles , when they are ready, authored by District Directors pertaining to topics general interest to the public. Tri -Agencies Pi pel i ne Engineer Kubota brought the Board up-to-dat on the status of the temporary connection, stating that the pressure reducing valve will be installed today, and the District segment of the project will be operational this evening or tomorrow morning. The Water Authority advises that the pipe1 ine wi 71 be put into service on Monday, July Discussion was held concerning the planning for an official ceremony sometime afte July 30, and it was agreed that the Project Committee will study the matter and a port will be made at the next regular meeting. Mr. Kubota advised that the San Diego Gas & Electric Company is continuing to stud. the feasibi 1 i ty of the proposed Co-Generation Facility. With reference to the sal of authorized, unissued bonds to finance the pipeline extension, the Engineer stat that informational material requested is being forwarded to 0' Me1 veney & Myers. 1 South Aqueduct Connection The funding for this project was discussed under "Legal Counsel 'I. Water Conservation , Recl arxati on Director Bonas informed the Board that the and Reuse regular cornmi ttee meeting wi 11 be he7 d on July 24, 1979. A tour of the Beckman facil is being planned for that time, and Mr. Kubota advised that the tour will be confi this afternoon. The ACWA slide presentation "California Water: At the Crossroads was also discussed, with the suggestion that water agencies in the area could be invited to view the presentation, and that it might be a valuable public informati1 tool. The possibility of purchasing equipment necessary for viewing such presenta was discussed, and it was suggested that quotations be obtained and arrangements bl made for a demonstration of the equipment. Director Bonas reminded the Board that a meeting of the San Diego Regional Water RI tion Agency will be held at 8:OO a.m. on Friday, July 20, at the Olivenhain Distril I 'dater It was advised that the Water Committee he1 a brief meeting prior to the Board meeting, consider a memorandum from the Manager regarding proposed adjustments in water met installation charges. At the request of Director Engelmann, copies of the memoran will be distributed to Board members for perusal and discussion at the next regula meeting. Legal Counsel : Financial Disclosure Statements Legal Counsel Swi rsky called the Board's attention to the disclosure statements due for the period of January 1 , 1979 through June 30 , 1979. Resolution No. 386 Legal Counsel Swirsky presented for Board South Aqueduct .Connection consideration and adoption, Resolution No. Mhi ch would authorize securing a $500,000 1 from Southwest Bank. The 5-year loan would be payable in ten installments commenc January 1, 1980 at an interest rate of 6.25% and would be used to fund the Distric initial contribution to the South Aqueduct Connection. After discussion, upon mot of Director Maerkle, seconded by Director Kelly, Resolution No. 386, entitled: "A RESOLUTION OF THE BOARD OF DIRECTORS OF CARLSBAD MUNICIPAL WATER DISTRICT AUTHORIZ ISSUANCE OF NEGOTIABLE PROMISSORY NOTE IN THE PRINCIPAL AMOUNT OF $500,000.00 TO S WEST BANK IN ACCORDANCE NITH SECTION 71810 AND 71811, WATER CODE OF THE STATE OF C ORNIA", was adopted by the following vote: I AYES : Di rectors : Bonas , Kel ly , Maerkl e , MacLeod NOES : Directors : None ABSENT: Directors : None ABSTAINING: Directors : Engelmann Director Engelmann abstained due to -stock ownership in Southwest Bank. ' I President MacLeod called for a recess at 2:53 p.m., and the meeting was resumed at 3:22 p.m. District Engine2r: Development Program: Colina de la Costa Engineer Kubota reported that he has receiv a request for Board acceptance of the publi water system of Col ina de 1 a Costa, Units 1 and 2 by the developer, Fountainhead Development Company Y. After discussion and review of the project, upon motion of Director Maerkle, seconded by Director Kelly, and unanimously carried, the Board accepted the public water system of Colina de la Costa. Proposed Senior Citizens The Engineer reviewed for the Board that he Reti rement Community had previously reported on the proposed ret just west of the Squires Dam I1 site. by the developers of Leisure World. Mr. Kubo advised that a letter has been sent to Rick Engineering, engineers for the propose project, requesting close coordination to protect the interests of the District an the developer. La Costa Condomini um, Unit No. 5 For i nformation , Engineer. Kubota advised th La Costa Land Company is proceeding with La Condominium, Unit No. 5, which will include 48 condominium units. Oceanside/Carlsbad Inter-Tie I1 Engineer Kubota reported that the schedule construction of the bridge extension has be advanced. The State bridge contractor has requested that material required for th inter-tie be delivered no later than August 15, 1979. In order to comply with thi request, Engineer Kubota requested Board authorization to issue the necessary purc orders. He stated that quotations were submitted for the items, and after discuss upon motion of Director Maerkle, seconded by Director Engelmann, and unanimously carried, authorization was granted for issuance of the following purchase orders : ment community being planned for property (1) Purchase Order KO. 72-2550 to Kelly Pipe in Santa Fe Springs for 250 L.F. of steel casing for a total of $1 1,610 .OO. -2- July 18, 19 ' (2) Purchase Order No. 72-2551 to Center Steel in National City for 42 hangel assembl i es , i ncl udi ng fabri cation and gal vani ; for a total amount of $1,530.60. (3) Purchase Order No. 72-2552 to Modern Stairways, Inc. for 42 concrete sad( for a'total amount of $1,160.28. Japatul Industrial Park Engineer Kubota distributed copies of two letters to the Board pertaining to the Japi Industrial Park. One letter was addressed to the City of Carlsbad regarding the ( EIR that they are considering, and the other letter was addressed to Mr. Fipp of I Company regarding water supply for the proposed development, stating that the curl Board policy must be met with regard to a master plan for the enti re holdings. General Manager: Correspondence: State Water Resources Control Manager Kubota reported receipt of a notict Board Pub1 ic Hearing announcing a public hearing being conductec the State Water Resources Control Board on Monday, July 30, 1979 at 1O:OO a.m. at the State Office Building in San Diego. TI subject of the meeting is the appeal of the San Diego Water Reuse Study and Bueno Sanitation District for discharge requirements. The Manager and Board members whc plan to attend will meet at the District office at 9:00 a.m. In addition, the Sal Diego Water Reuse Study has asked if the Board desires to state a policy position on the matter, and after discussion, it was agreed that it would be inappropriate for the Board to take a position due to the many issues involved. Use of District Facilities The Manager advised that a letter of thank has been received from Joyce Joseph, Presic of the League of Women Voters, San Dieguito area, for the use of District facilit, The organization wi 11 be the guests of the District again in the fa1 1 and winter their programs are scheduled. 1 I Mr. George Yackey Manager Kubota informed the Board of a let. from Mr. George Yackey thanking the Board their .remembrance of his late brother, Harc Meetings : North County Manager's Group Manager Kubota noted that the North County breakfast meetings scheduled for the third Friday of every month. Manager's group has been reinstated with Ground Water Conference The Manager reported that a conference on Ground Water will be he1 d at Wood1 ake Inn Sacramento on September 20-21, 1979. California Special Districts Nanager Kubota advised that a meeting of ti California Special Districts Association hl been scheduled for the evening of August 16, 1979. Water Agencies Association Manager Kubota reminded the Board of the Association meeting to be held tomorrow ev Carl sbad City Counci 1 Manager Kubota gave a report on the City Cl meeting of last evening, at which time the Council approved the revised Rancho La Questa, Phase 5, subdivision. In addition c the Precise Development Plan for Lake Cal avera Hi1 Is Wastewater Treatment P1 ant wl continued. ~~ ~ ~~ I Operations: The 1 ake level is 500.9' and the flow from the Authority is 22 c.f.s. Delinquent Water Service Accounts The Manager discussed the agricultural accl of Mr. Mike Sahagun, stating that the accol became deliquent October 24, 1978, and was finally paid on June 25, 1979, when Mr Sahagun returned to farming operations in the District. The Manager also noted tl there are a large number of individual household accounts that are delinquent, mol in the large new home areas. Board members shared their concern that delinquencil be monitored closely . - 3- July 18, 1' Purchase Orders: In addition to the Purchase Orders authoriz under "District Engineer", the Manager pre- sented the foll owing: Purchase Order No. 72-2546 The Manager discussed liquid chlorine deliv to the District and requested Board ratific of Purchase Order NO. 72-2546 to McKesson Chemical Company as a continuing contrac for the furnishing of liquid chlorine for the period of July 1 , 1979 to June 30, 1 with del iveries as requested by the District (approximately 30 tons annual 1y) at a cost of $228.80 per ton. After discussion, upon motion of Director Engelmann, sec by Director Maerkl e, and unanimously carried, the Board ratified the issuance of F chase Order No. 72-2546. Purchase Order No. 72-2547 Manager Kubota requested Board authorizatio Don Hubbard Contracting Company for the final restoration work on the road to Squi Dam at a cost of $3,174.69. After discussion, upon motion of Director Maerkle, se by Director Engelmann, and -unanimously carried, the Board authorized the issuance .Purchase Order No. 72-2547 in the sum of $3,174.69. Purchase Order No. 72-2548 Manager Kubota advised that Don Hubbard Con tracting Company had also been requested to repair a drainage problem near the work area mentioned above while the equipment w available. The necessary pipe was supplied from the District inventory stock, and the Manager requested Board authorization for the issuance of Purchase Order No. 7 2548 for the necessary repair work. After discussion , upon motion of Director Mae seconded by Director Kelly, and unanimously carried, the Board authorized the issu of Purchase Order No. 72-2548 in the sum of $2,059.94. Purchase Order No. 72-2549 The Manager requested Board authorization f Higley Welding in an amount not to exceed $2,000.00 for the Tri-Agencies Pipeline project. After discussion, upon motion of Director Maerkle, seconded by Director Engelmann, and unanimously carried, the Board authorized the issuance of Purchase Order No. 72-2549 in an amount not to exceed $2,000 .OO Bills for Payment: Manager Kubota reported receipt of the San Region Water Reclamation Agency assessment the District's membership in the Joint Powers Agency in the amount of $1,500.00. discussion, upon motion of Director Maerkle, seconded by Director Engelmann, and u mously carried, the Board authorized payment of the $1,500.00 assessment for Fisca Year 1979-80 to the San Diego Region Water Reclamation Agency. District Water Rates The Manager distributed copies of a letter draft form which will be sent to District w customers commencing with the.next billing regarding the increase in Di.strict wate rates. The letter will be further discussed at the next regular meeting. Sunset Magazine Reprints Manager Kubota called attention to the supp of Sunset Magazine reprints pertaining to w saving plants. It was suggested that copies be made available at the Chamber of Commerce, City Library , Homeowners ' Associations, etc. , as we1 1 as the District of Carlsbad Journal - Chamber of Manager Kubota discussed the District's adv Commerce Special Edition tisement in the Special Edition of the Carl Journal, and wi th Board concurrence, Mr. Ku will request that the Journal reproduce the map as a public service when space is available inasmuch as the Special Edition copy was not considered satisfactory. Subsidiary District Study The Manager brought the Board up-to-date on the Subsidiary District Study, stating that Mr. Shannon of Anderson and Associates has requested additional items of informati which will be forwarded to him. In addition, an advance copy of the City of Carls Water Department profile has been released to the District for study and compariso Investment of Inactive Funds Treasurer Kelly requested Board ratificatio I for .issuance of Purchase Order No. 72-2547 issuance of Purchase Order No. 72-2549 to I I of the following time deposits: Bank Amount Interest Rate Mat uri ty Home Federal $100,000 9.75% 180 days San Diego Federal 100,000 10.75% 7 months Imperial Savings 100,000 10.50% 180 days Oceanside Federal 100,000 9.50% 180 days -4- Julv 18. 19 Upon motion of Director Maerkle, seconded by Director Bonas, and unanimously carri the Board ratified the Treasurer's investments as reported. Ratification of Checks Upon motion of Director Maerkle, seconded t Director Kelly, and unanimously carried, tt- Board ratified Checks No. 4226 through 4285 covering the period from July 6, 1979 July 18, 1979 in the sum of $9,844.04. Executive Session Upon motion of Director Maerkle, seconded t Director Engelmann , and unanimously carriec an executive session was called at 4:58 p.m. for personnel matters, Upon motion of Director Maerkle, seconded by Director Engelmann , and unanimously carried, it was moved that the Board return to regular session. The Board return€ to regular session at 5:20 p.m. with all Board members present. District Empl oyee Legal Counsel Swirsky stated that after inv John P. Hen1 ey ti gating the claim of District employee Joh Henley and the Workman's Compensation Fund, he would recommend to the Board that the Limited Employment Program of Mr. Henley be continued from July 10, 1979 to October 10, 1979. Upon motion of Director Maer seconded by Director Kelly, and unanimously carried, Legal Counsel's recommendatio was approved. Di stri ct Empl oyee Legal Counsel Swirsky presented the Personn Karen Si egl er Committee's recommendation that the probati period of District employee Karen Siegler b terminated and that she be designated as a permanent employee of the District in the position of Steno-Clerk, and that she be granted a salary increase to $770 per month , effective July 9 , 1979. Upon motion of Director Engelmann , seconded by Di r Kelly, and unanimously carried, the Personnel Committee's recommendation was appro Adjournment The meeting was adjourned at 5:23 p.m. I I 6 Respectfully submitted, - ////AH /I,,./+ +?2Y: /2&%S&* Prgsident of the Board of Directors r-, R 2&y&LK&mPd, !n A/ '/ Secretany of th@oard of Directors [/ I U -5- July 18, 197