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HomeMy WebLinkAbout1979-09-05; Municipal Water District; MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF CARLSBAD MUNICIPAL WATER DISTRICT, HELD ON SEPTEMBER 5, 1979, AT 2:00 P.M., AT 5950 EL CAMINO REAL, CARLSBAD, CALIFORNIA: The meeting was called to order at 2:04 p.m. by President MacLeod, with Director Bonas , Engelmann, Kelly, Maerkle and MacLeod answering roll call. A1 so present were Legal Counsel Swirsky, District Engineer and Acting Manager Kubota, and Exe tive Secretary. Utilities & Maintenance Director Greer (2:08 p.m.), of the City of Carlsbad, was also present. Approval of Minutes Upon motion of Director Bonas, seconded b, Director Engelmann, and unanimously carri the minutes of the regular meeting of August 15, 1979, were approved as mailed o and the mi'nutes of the adjourned regular meeting of August 20, 1979, were approv as corrected. 1 Oral Communications from the Audience None Committee Reports: S.D.C.W.A. Di:rector Maerkl e advi.sed that the Di.stric Authority as of July 31, 1979. for the Tri-Agencies Pipel i,ne i,s $42,514.00. A meeting of the Water Authority Board of Directors will be held next week. Mr. Roger Greer arrived during thi.s report (2:08 p.m. )-. Tri.-Agencies Pipel i.ne Engineer Kubota reported that the Water of our portion of the pi:pel i.ne to the Di.stri:ct, and stated that we have received almost a continuous flow in the new connecti,on. South Aqueduct Connecti.on The Engineer also reported that work is continuing on this project.. It is antici. pated that the pipeline will be completed in October, 1979. The balance owed by the District to the San Marcos District is due to be paid by the end of Septernbe' 1979. Water Conservation, Reclamation Director Kelly, who presided at the Augus. and Reuse meeting of the cornmi ttee, gave a report 0' the meeting and tour of the Hughes facili. He described their procedures for maintaining a sterile manufacturing environmen. and Mr. Kubota explained their water reclamation process. Director Bonas reported receipt of the San Diego Region Water Reclamation Agency' completed "Live Stream Project Work Plan". She also called the Board's attentior to the September 10, 1979 issue of "New West" magazine, which advertised a newly published reference work, entitled: "The California Water Atlas!'. Director Kelly read aloud an article regarding the P1 anning and Land Use Advisorj Board's opposition to a draft policy on wastewater reclamation and small treatmer facilities prepared by the County Board of Supervisors. Director Maerkle referrc to the recent Kiplinger Report containing population forecasts for counties in California for 1980, 1985 and 1990. Legal Counsel : No special report. President MacLeod called for a short recess at 2:48 p.m., and the meeting was res balance on depos-i t wi.th the County Water Authori,ty wi 11 be transferri.ng ownership 8 - I at 3:09 p.m. District Engineer: Devel opment Program: Leisure World Development Engineer Kubota reviewed with the Board pr vious discussions regarding a proposed ret ment community being planned for property west of the Squi res Dam I1 site by the developers of Leisure World. He stated that he attended a meeting with Mr. Ladwi of Rick Engineering, and a subsequent meeting is being scheduled with the develop The District has expressed concern for the impact the new development would have upon our construction of Squires Dam 11. It was recommended that District Legal Counsel be present at any future meetings arranged by the District Manager. Oceanside/Carlsbad Intertie 11 The Engineer di'scussed th.is project, and advised that the schedule had been advancc thirty days. It was necessary to make a decision regarding ordering the ductile to meet the advanced schedule. The Engineer advised that he contacted Directors MacLeod, Engelmann and Maerkle, and with their concurrence, the 12" and 14" duct pipe was ordered from Paci.fic States Cast Iron Company of Provo, Utah. Issuance a purchase order for the material was authorized later in the meeti'ng. General Manager: Correspondence: State Water Resources Control Manager Kubota reported recei.pt of an annc Board ment from the State Water Resources Contrc Board regarding a hearing to be he1 d on Mc October 1, 1979 at 1O:OO a.m. at the San Diego State Office Building. The hearir will pertain to wastewater reclamation in the San Diego Basin and water discharge requirements for the Buena Project. Association of Cal ifornia The Manager also reported recei.pt of a che Water Agencies for $44.42 from ACWA, which is the Dis.tric share of funds remaining after completion the Local Government Reform Project. (I Meeti ngs : Land Use and Water Management Manager Kubota referred to information cor Conference cerni:ng the conference on Land Use and Wai Management, which h.ad b.een previously dis- Counci 1 of Water Uti 1 i ti-es , and the County of San Diego. Board and staff members will plan to attend the conference, which wi.11 be held October 5-6¶ 1979 at the San Diego Hi1 ton, Mi'ssion Bay Drive. American Water Works Association Manager Kubota reviewed with the Board tha Cus torner Service Works hop District employees Wilda Slmpson and Maric Hellein had attended the AWWA Customer Ser Workshop held in the spring. A workshop has now been scheduled for San Diego on October 12, 1979, and he recommended that District employees Joanne Wahl and Kare Siegler be authorized to attend. After discussion, upon motion of Director Maerk seconded by Director Engelmann , and unanimously carried, the Manager's recommenda was approved. Cal i forni a Special Districts The Manager also stated that -the Californi Associ ati on Secretari'at Semi'nar Special Distri:cts Associ.ation i,s sponsorin a two-day semi.nar i,n Fresno on September 2 1979 for the Board Secretariat. He recommended that Di:strict employee Joanne Wah be authorized to attend the seminar, and after di'scussi.on, upon moti.on of Direct0 Maerkle, seconded by Director Bonas , and unani'mously carried, the Manager's recom dat i on was approved. Carl sbad City Counci 1 Manager Kubota reported that the City of Carlsbad will re1 ease 1,000 equivalent dwe ung units in the City servi.ce area as a result of the Council meeting of August 2 There were no items of interest to the District discussed at the Council meeting last evening. . tributed. The conference is bei.ng co-sponsored by the Presidents and Managers 1 Opera ti ons : The lake level is 489.4'. The flow from t Authority is 22 c.f.s.., and this will be i creased to 24 c.f.s. tomorrow. I The Manager advised that a Senior Engineer, Mr. Larry Michaels y has been hired by the Water Authori'ty for long-range planni.ng of the entire Water Authority service area. In addi'ti.on, the Operating Heads have received a draft Filtered Water Dis- tribution Study from the Water- Authority, and a meeting will be held on Wednesday September 26, 1979. Director Maerkl e referred to the July , 1979 Operations Report , which had been pre. viously distributed, regarding District water production, billi.ng, delinquent accc meter installations, and total turn-ons and turn-offs. ,The Manager commented tha. is his intention to have an administrative report and an operations report preparc monthly for distributfon to the Board. -2- September 5, 1979 . 20” Transmission Main in El Camino Mr. Kubota called the Board’s attention tc Real - Feconstruction Project a memorandum regarding reconstruction of the District’s transmission main in El Car Real. -Three pipe1 ine failures have occurred on the. main and additional problems seem imminent. Mr. Kubota proposed replacement of some 44 feet of pipe, and the outlet and valve, plus a connection to the existing 12” main. Additionally, he discussed the need for a cathodic protection program for the transmission main. After further discussion of the matter, upon motion of Director Maerkle, secondec by Director Engelmann, and unanimously carried, authorization was granted to pro- ceed with the reconstruction program and the. cathodic protection program, at a cost not to exceed $10,000.00. Purchase Orders : Purchase Order No. 91-2582 Manager Kubota requested Board authorizati to issue Purchase Order No. 91-2582 to Roc well International , .for 64 replacement meters (5/8” and 3/4”) , at a total cost of $4,201.87. After discussion, upon motion of Director Maerkle, seconded by Direct Kelly, and unanimously carried, authorization was granted for the issuance of Purchase Order No. 91-2582 in a total amount of $4,201.87. Purchase of Surplus Meters Responding to a question from Director Mae was submitted to the Olivenhain Municipal Water District for surplus meters. The bid was subsequently accepted,. and the meters have been delivered- to the District Purchase Order No. 91-2581 In addition to the discussion he1 d earlier in the meeting regarding material necessar. . for the Oceanside/Carlsbad Intertie I1 project, Mr. Kubota requested Board author, tion to issue Purchase Order No. 91-2581 to Pacific States Cast Iron Pipe Company in Provo, Utah, for a total amount of $16,420.25. After discussion, upon motion c Director Engelmann, seconded by Director Bonas, and unanimously carried, the Boarc authorized the issuance of Purchase Order No. 91 -2581 in a total amount of $16,42( Purchase Order No. 91-2569 Manager Kubota requested Board authorizati to i.ssue Purchase Order No. 91-2569 to Don Hubbard Contracting Company for repai.r of the El Camino Real leak, i.n a total amo of $1,909.17. After discussi:on, upon motion of Di.rector Maerkle, seconded by Dir Engelmann, and unanimously carried, the Board authorized the issuance of Purchase Order No. 91-2569 in a total amount of $1,90.9.17. Purchase Order No. 91-2568 Manager Kubota reques.ted Board rati fi cati o of the Sssuance of Purchase Order No. 91-2 to Ray Hi:gley Weldi’ng for repair of the El Cami.no Real leak, in the total amount $526.50. After di.scussion 2 upon moti:on of Director Engelmann, seconded by Di:rectc Maerkle, and unanimously carri’ed, the Board rati‘fi.ed the issuance of Purchase Ordf No. 91 -2568 in a total amount of $526.50. Personnel : Di s tri ct Empl oyee The Manager i.nformed the B.oard that Water Ronald Gardner Works Trainee Ronald Gardner completes his 6-months probationary period today. Super- intendent Kurt Musser has recommended that Mr. Gardner be designated a permanent employee , and that he be granted a salary increase to $880 .OO per month, effectivt September 5 , 1979. After di‘scussion , upon motion of Director Maerkle, seconded b! Director Kelly, and unanimously carried, the recommendation was approved. In addition, Mr. Gardner, who now resides in Rancho Santa Fey had indicated he WOI be willing to relocate to the District area at such time he became a permanent em] and he has requested permission to move into the mobile home located at Squires Da After discussion of the necessity for a written rental agreement, President MacLec directed the Personnel Committee to study the matter, and report back to the Boarc for final action. Mi scel 1 aneous : Water Customer Accounts Manager Kubota advised that the current del quent account list includes 66 accounts, fc a total amount of $8,717.00. Of those 66 accounts, 27 are for final billings. 1 the Manager advised that a bid of $500.00 1 I - 3- September 5, 1979 Chamber of Commerce The Manager informed the Board that the Chamber of Commerce "Sundowner" meeting tc be he1 d at the District , has been scheduled for Wednesday , September 26 , 1979 , fr 5:OO-7:00 p.m. The Chamber has also invited the District to participate in the two-day industrial fair to be held at Plaza Camino Real this weekend. After dis- cussion, upon motion of Director Maerkl e, seconded by Director Kelly , and unanimc ly carri'ed, authorization was granted for the District to participate in the fair with an exhibit at Plaza Camino Real . Coast Waste Management Manager Kubota reported receipt of a lettc from Coast Waste Management formally requc ing that their billing charges for refuse disposal be integrated into the Distric water system bi-monthly billing for common customers. Discussion followed, and with Board concurrence, the Manager will proceed to prepare an agreement pattern€ after the agreement that Coast Waste Management currently has with the City of Carl sbad. The agreement wi 11 include fees to be charged for the bi 17 ing service, Resolution No. 391 Manager Kubota spoke to the issue of the La Costa Northeast La Costa Northeast Detachment proceedings , Detachment noting that the District has been awaiting completion of annexation proceedings by th Bueno Colorado District. This has now been completed, and he suggested that the Board consider adopting a Resolution authorizing detachment of the 5.83 acres. Upon motion of Director Maerkle, seconded by Director- Engelmann, Resolution No. 3 entitled, "A RESOLUTION OF THE BOARD OF DIRECTORS OF CARLSBAD MUNICIPAL WATER DIS ORDERING THE DETACHMENT OF CERTAIN TERRITORY DESIGNATED "LA COSTA NORTHEAST DETAC FROM THE CARLSBAD MUNICIPAL WATER DISTRICT PURSUANT TO SECTION 56322 OF THE GOVEG CODE OF THE STATE OF CALIFORNIA", was adopted by the following vote: I AYES : Di rectors : Bonas , Engelmann , Kel ly , Maerkle and MacLeod NOES : Directors : None 1 City of Carlsbad ABSENT: Directors : None The Manager informed the Board that the District staff is workinq with the Cit.y of Carlsbad Redevelopment Agency on their draft Master Environmental Impact Report of the vi 11 age area redevelopment plan as it pertains to water service requiremen In addition, Manager Kubota reported receipt of a letter from the City of Carlsba regarding a proposed street vacation of a piece of property on El Camino Real. T District does not have a water line located in that portion of the road, and with Board concurrence, the Manager will respond that the District has no objections t the proposal. Di vi si on Boundaries Manager Kubota called the Board's attentio to the election of District Directors to b held in the spring of 1980, and asked the Board if they desired to proceed with a evaluation of current division boundaries. Legal Counsel advised that the law re quires that a Resolution to adjust division boundaries would have- to be. adopted i January, 1980. After discussion, upon motion of Director Maerkle, seconded by Director Bonas, and unanimously carried, authorization was granted to proceed wit a study of the District division boundaries. Budget Program Manager Kubota advised that a Finance Comm- meeting is being scheduled, and a report w' be available for consideration of the Board at the next regular meeting. Ratification of Checks Upon motion of Director Maerkle, seconded t Director Engelmann , and unanimously carriec the Board ratified Checks No. 4399 through 4468 covering the period from August 1( 1979 to September 5, 1979, in the of $218,373.61. Di rector's Reports Director Kelly gave a report on his researc years , which indicate an average total of 9.88" for San Diego City. He also advi! that the Historical Society is attempting to resurrect the cistern at Magee House and questioned whether the Board would care to'state a policy position on the mat- After discussion, it was agreed that it would be inappropriate for the Board to dc I of rainfall totals for the preceding 110 -4- September 5, 197! Other Matters : Proposed "Change of Name" Director Maerkle called the Board's atten' Proceedings to a memorandum which had been distribute( regarding the practicabi 1 i ty of the Distr, changing its name in order to have a more sui table identity with our service are( To maintain the "logo" of the District, it was recommended that the first name bc "Costa", i .e. Costa Municipal Water District. The committee suggestec that a contest be held, but after discussion of the matter, it was agreed that Board members will offer their suggestions at the next regular meeting. Computer Program Manager Kubota referred the Board to a draft proposal which had been prepared fo> the purpose of requesting proposals for the computer program. He suggested Board members review the material, which had been distributed, and the matter will be discussed at the next regular meeting. Adjournment The meeting was adjourned at 5:15 p.m. -I Respectfully submitted , /"--- . .. '3 -/:,,,/ A- : &/ President of tk' Board of Directors I I -5- September 5, 19