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HomeMy WebLinkAbout1979-10-17; Municipal Water District; MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF COSTA REAL MUNICIPAL WATER DISTRICT HELD ON OCTOBER 17, 1979, AT 2:OO P.M., AT 5950 EL CAFIINO REAL, CARLSBAD, CALIFORNIA: The meeting was called to order at 2:02 p.m. by President MacLeod, with Directors Bonas , Engelmann , Kelly , Maerkl e and MacLeod answering roll call . A1 so present ' were District Engineer and Acting Manager Kubota and Executive Secretary. Legal Counsel- Swirsky was absent. Mr. Larry Willey (2:08 p.m.), Utilities Superintendel of the City of Carlsbad, Mrs. Ruth Honnold of the League of Women Voters , and Mr. Chick Mensching (2:08 p.m.), ,of Rancho Santa Fe Savings and Loan, were also presel Approval of Minutes Upon motion of Director Maerkle , seconded b) Director Engelmann, and unanimously carried! the minutes of the adjourned meeting of September 26, 1979 were approved as correc and the minutes of the regular meeting of October 3, 1979 were approved as mailed. I Oral Communi cations from the Audience None .I Commi ttee Reports : S.D.C.W.A. Director Maerkle reported the fol lowing iter from the latest SDCWA meeting: 1. The Water Authority has recommended that all agencies obtain at least ont copy of the California Water Atlas. After some discussion, and upon motion of Director Maerkle, with a second by Director Kelly, the Board approved purchase of two copies of the California Water Atlas for the Administrative Office. 2. The Water Authority is proceeding with plans to put a hydroelectric stati on aqueducts in the County. Director Maerkl e reported to SDCWA that the Carl sbad District has been working with SDG&E on such a project and the Water Authority wil contact SDG&E for assistance with their project as well. 3. Two new directors were seated on the Authority Board: Mr. John Wilson 01 Ramona, and Ms. Alice C. Tang representing the City of San Diego. Ms. Tang's special ty is Environmental Impact Reports. 4. Mr. Rober't Fogg presented the Authority with a portion of his father's records covering the construction of the Los Angel es aqueduct and the history of the construction of the San Diego aqueduct. Captain A. F. Fogg, C.E.C., USN, Officer in Charge of Construction during 1945-47. A photo album covering these years is available for viewing at the Water Authority office. Captain Fogg was also involved in the Colorado River Aqueduct construction. 5. San Diego County Water Authority has made the following pol icy changes: a. Travel A1 1 owance - $. 20 per mi le to a maximum of 350 mi 1 es . At that point air travel at coach fare is recommended. b. Veterans Day - The Water Authority will observe Veterans Day on November 11 . Mr. Mensching arrived during the foregoing report (2:08 p.m.). Tri -Agencies Pi pel i ne and Engineer Kubota reported that the Tri-Agenci South Aqueduct Connection Pipeline is now finished and CMWD will be taking over the daily operations of the CMWL sections. Staff of the Water Authority and the CMWD staff will jointly inspect tf pipe1 ine and change the locks. At that time , CMWD wi 11 a1 so receive copies of thc as-built drawings, right-of-way documents and the final accounting for the T.A.P. The District must now finish the Squires Dam Connection and tie-in the Line "B" sy The Gas and Electric Company is having problems working out the technology on the smal 1 co-generation stations at Squires Dam. As a result, they are currently chec out suitable equipment for this project. Metropolitan Water District in Los Angel is also working on this type of project and we will watch their progress closely i thi s regard. The South Aqueduct Connection second installment payment to SMCWD has been made. I Water Conservation, Reclamation Director Bonas reported that there had been and Reuse no activity since the 1 ast regular Board met ing. The meeting of the San Diego Regional Reclamation Agency scheduled in October had been cancelled; the Manager's meeting has been scheduled for November 14 at the Department, of Sanitation and Flood Conti and the. Board of Director's meeting is scheduled for Friday, November 16, at the Padre Municipal Dam Water District. Mrs. Bonas requested that the staff have Mr. Wayne Tyson, who specializies in water-conserving 1ands.caping for public and private projects, make a presentation to the Committee at the October 30, 1979 met Legal Counsel : No report District Engineer: Engineer Kubota presented a right-of-way doc ment executed by Palomar Airport Business Pi a general partnership, for Lot 15 in the industrial park, for an off-site easemen. for a temporary pipeline until the permanent line is constructed. Mr. Kubota recc mended acceptance of this right-of-way. Upon motion by Director Maerkl e and secol by Director Engelmann , the acceptance of said right-of-way was unanimously approvt As an item of information, Engineer Kubota presented a map showing a proposed subc sion in the City of Oceanside which will be located next to the District's meteril station on the T.A.P. The preliminary design for the Carlsbad Pacific Industrial Park was presented. TI design is of interest because it does not show the airport extension which has bel proposed on numerous occasions over the past several years. The District is now c cussing the relocation of our existing pipeline in that. area with Rick Engineerinc President MacLeod called for a short recess at 2:44 p.m., and the meeting was res1 at 3:11 p.m. I I- Financial Arrangements: Director Kelly reported that a $1 00,000.00 Certificate of Deposit at Oceanside Federal Savings and Loan can be "rol led over'' for an additional 180 days at 10.75%, to April 7, 1980, and upon his motion for adoption and Director Engelmann's second, Director Kelly was instructed to do so by the Board. Agreement wi th Woods i de/ This subject had been continued from a prev' Kubota & Associates: meeting, and the Board members had already I an opportunity to review the proposed agree1 It was moved by Director Maerkle and seconded by Director Kelly that the new agrec be accepted by the Board to become effective September 1, 1979. The motion was carried. Director Kelly went on to thank Mr. Kubota for his continuing fine work for the District. On behalf of Woodside/Kubota & Associates, Mr. Kubota expressed his thanks for thc kind words from the Board and for its approval of the new contract. Director Kelly left the meeting at this time (3:14 p.m.). General Manager: Correspondence: MacFarl ane. & Pippin A communication from MacFarlane & Pippin, real estate appraisers , offers their servicc should the District require same. Solar Turbine International Solar Turbine International has extended an vi tation to become involved in the CETA pro1 I Sunset Reprints A specific inquiry for Sunset reprints has I received and a response sent. League of Women Voters A communication has been received from the League of Women Voters , San Dieguito, regarc a study. on State and local governments, particularly in reference to the effect 0' Proposition 13. Cal i fornia Chamber of Commerce A request has been received from the Cal if01 Chamber of Commerce inviting the District tc join. Director Maerkle reported that it was the San Diego County Water Authority decision to join the Chamber of Commerce as an Associate member only, and to limi. their activity to the Water Task Force. After discussion, Director Maerkle moved and Director Bonas seconded that the District join the California Chamber of Commf -7- nrtnhor 17 11 as an Associate member for a period of one year and that the District's activitier be confined to the Water Task Force. Dues for one year as an Associate member arf $100.00. The motion was approved unanimously by the Board. ACWA Dues for' ACWA for the year 1980 have been amount as was paid for the year .1979. Upon motion by Director Maerkle and secondt by Director Engelmann, the payment of the 1980 dues for ACWA was unanimously apprc Carlsbad Chamber of Commerce The Carlsbad Chamber of Commerce has invi tec which would be distributed to other Chambers in the country. It was the consensu! of the Board that the District should not participate in such a Directory. Meetings : ACWA Nanager Kubota announced the Fall conference November 28-30 , 1979, and requested that Mrs. Wahl and Mrs. Simpson be authorized by the Board to review the agenda and attend those conferences which are speci fical related, to their duties at the District. After discussion, and upon motion by Director' Engelmann , seconded- by Di rector Maerkl e and approved , the Board granted the request. Mr. Kubota a1 so requested that the Board review the Agenda and advi: the staff at the next regular Board meeting which sessions each member will attenc so that appropriate reservations can be made. Water Agenc'ies Association Meeting Manager Kubota reminded the Board of the that Board members attending this meeting would provide their own transportation. Operati ons : A new field employee, Mike Robinette, has Trainee on probationary status. Mr. Robinette worked in construction for five years in Arizona before moving to this area where he is a member of the local laborer's union. His references have been checked both h.ere and in Arizona prior to his being hired. Mr. Kubota.requested approval for the Palomar Estates Mobile Home Park to construc a covered culvert on the south side of the road close to the District's tank, re- placing what is now, an open ditch. After discussion, Director Maerkle moved that the Board approve this request, with the provision that Kurt Musser be charged wit overseeing the work to assure that it is done properly. The motion was seconded ti Director Bonas and unanimously approved. On the latest statements which included the rate h.ncrease, only three responses wc received from customers who' felt their charges were excessive. Mrs. Simpson con- tacted each of these customers and their questions regarding the charges were dis- cussed. One customer did not realize that the statement covered an extended peric of time; one had an automatic sprinkling system that he haci not turned back durin! the Santa Ana condition; and the third inquiry was more' in the.nature of general interest rather than a complaint. Manager Kubota reported to the Board as a matter of interest that the Olivenhain Water District is now serving 2371 new custorriers within the City of Carlsbad; CMW[ serves 3000 and San Marcos County Water District serves approximately 700. There1 at the present time, more than 50% of the people within the City of Carlsbad are served by Special Districts. Purchase Orders : Purchase Order No. 72-2546 Purchase Order No. 72-2546 made out to amount of $16,362.53' for 18-foot pipe lengths. The actual check will be issued in the mount of $1 6,433.54, a difference of $7'i .01 , because the actual length of the pipe purchased is 18 feet 1-1 /2 inches. Director Maerkl e moved and Director Bonas secotlded that the purchase order be corrected accordingly. The motion was approve unanimgusly. requested. The dues are $900.00 , the same I the District to participate in a Directory at. the Town ti Country Hotel in San Diego, meeting tomorrow night and the consensus wa: recently been hired as Water Works Operator I I Pacific States Cast Iron was issued in the Officer Manager ' s Report : Mrs. Simpson reported the statistics for the First Quarter and gave a brief update on the status of the Computer search. -3- October 17, 197 Operati ons : Mr. Musser briefly reviewed the Operations Director Maerkle, Mr. Musser stated that the field staff is trying to maintain the service area of Templin Heights using the Tri-Agencies Pipeline. He also indicated that the reservoir had not been enti rely re-filled in anticipation of it filling gradually during the winter rains. Mr. Musser also reported the loss of a fire hydrant in Seaport area the previous week. No loss of service was caused by the incident. report. In response to questions from Delinquent Accounts: Mrs. Simpson reported that the delinquent accounts figure on her report is overstated by, approximately. $900.00 due to a change in ownership on one of the condominium projects. Additional ly , Mr. Kubota reported that management had made a determina- tion to accept principal only on one agricultural account, waiving the penalty charges, in order to save. the grower's crop and assure full payment. Ratification of Checks Upon motion of Director Maerkle, seconded bj Di rector Engelmann , and unanimously carried, the Board ratified the issuance of Checks No. 4571 through 4627, covering the per- from October 13, 1979 through October 17, 1979 in the sum of $25,928.95. Director's Reports Director Maerkle indicated that since.the San Diego County Water'Authority was changir the Veterans Day hol iday to November 11 , he would be in favor of the District a1 sc celebrating this holiday on the 11th. He asked that the Board members think over this proposal for consideration at the next meeting. Manager Kubota stated that the Personnel Committee will be meeting before the next Board meeting and will dis cuss the whole issue of legal holidays and have a recommendation ready.for the ner regular Board meeting. Director Maerkle read a letter from Mr. Harold Hickey dated October 12, 1979, reg? ing the District's Annual Audit. During the course of his audit, he found that a check in the approximate amount of $19,000.00 dated January, .1979, from the Countj of San Diego and made payable to Carlsbad Municipal Water District had not been deDosited. In view of this apparent irregularity, his audit must extend to cash receipts, income, and a thorough review of the system of internal control with respect to the area of cash receipts. The additional cost of this work will be in the area of cash receipts. The additional cost of this work will be in the are of $400.00 to $500.00. Upon motion by Director Maerkl e and second by Director Engelmann, the Acting General Manager was authorized to accept Mr. Hickey's propos to do the additional work required for the audit. Other Matters : President MacLeod reported that he had been contacted by California First National Bank regarding a system for customers to pay water bills through the bank by automatic withdrawals from their checking accounts. Mrs. Simpson reported tht she had alrea been contacted in this regard and is currently looking into this possible service to the customers. Mr. Kubota stated he had received the questionnaire from Planning and Land Use, an that he would have a proposed response for the Directors 'review at the next meetin He further stated that he believed it was advantageous for the Directors to have attended the last PLU meeting in San Diego so that they are fully aware of the pro lems being presented to the local agencies. Adjournment: The meeting was adjourned at 4:15 p.m. I I Respectfully submitted, I 7 _' , ., ,"'" " ,,@ J QT*&-&&d/'& .,>.;;fl>/$,+. 2c-7. ' PFeS'ident of the Board of Directors -4- October 17. 197'