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HomeMy WebLinkAbout1979-11-07; Municipal Water District; MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF COSTA REAL MUNICIPAL WATER DISTRICT HELD ON NOVEMBER 7, 1979, AT 2:OO .P.M., AT 5950 EL CAMINO REAL, CARLSBAD, CALIFORNIA: 'The meeting was called to order at 2:04 p.m. by President MacLeod with Directors Bonas , Engelmann, Kel ly , Maerkle and MacLeod .answering roll .call. A1 so present were Legal Counsel Swirsky, District Engineer and Acting Manager Kubota and Mr. Harold D. Hickey, C.P.A. Mr. Roger Gree'r (2:lO p.m.), Director of Utilities and Maintenance of. the City of Carlsbad, Mrs. Ruth Honnold of the League of Women Voters , and Dr. R. W. Case, were also present. Approval of Minutes Upon motion of Director Maerkle, secon,ded b Director Bonas , and unanimously carried, th minutes of the regular meeting of October 17, 1979, were approved as corrected, an subject to insertion of the -correct ti.mes as they related to the recess called dur the meeting. 3 Oral Communications from the Audience None Special Presentation: Mr. Harold D. Hickey presented a bri.ef sumn 1978-79. He reported that the additional .audit work done in connection with the apparent irregularity reported to the Board at the last meeting had been completed and it appeared that this was an isolated incident which should be non-recurring. Mr.. Hickey will provide the Board with a Management Letter in the near future whic will outline recommended changes in the- system of internal controls. After discus and upon motion of Director Maerkle, seconded by Director Engelmann, the Board acc the Annual Audit as presented. Mr. Hickey also reported that the Legislature has changed the due date for the State Controller's Report for public agencies from September 30 to August 15. Thi new requirement makes it v.ery difficult to complete the audit and file the necessa report in a timely manner. A 10-day "grace" period is allowed; howeyer, failure t submit the required report when .it is due, or within the grace period, carries a $1,000.00 penalty. It was the consensus of the Board that Director Maerkl e should bring this topic to the San Diego County Water Authority Board at its next meeting to gather support for an effort to have the legislature to return to the September dead1 i ne. Committee Reports: of the Financial Statement for Fiscal Year 1 S.D.C.W.A. Director Maerkle advised that the next meet of the Water Authori,ty wi 11 be held on November 8, 1979. Director Maerkle al.so reported that the Vista Irrigation District has requested Buena Colorado Municipal Water District as a member of the Water Authority Board tc present a resolution to the Water Authority in favor of the 1-acre minimum to qual. for the Metropolitan Water District's agricultural rebate program as opposed to thc 5-acre minimum which is being proposed to become effective in July, 1980. Althougl this new minimum requirement would not affect many CMWD customers , it would have a marked effect on the Carlsbad service area. After discussion and motion by Directc Kelly and seconded by Director Engelmann, the Board adopted a resolution authorizi~ Director Maerkle as the District's representative on the San Diego County Water Au. ority Board to request that the Water Authority adopt a pol icy supporting the turn 1-acre minimum requirement. Tri -Agencies Pi pel i ne and Engineer Kubota reported that both these prc South Aqueduct Connection jects are close to completion and suggested that this topic be removed from the Agenda. He will continue to report any progress or action in regard to these projects on ar "as needed" basis. The Board agreed to remove this i tern from the regular agenda. Water Conservation, Reclamation Director Bonas reported that the Regional and Reuse Water Recl amation Agency meeting wi 11 be he1 Water District. The Staff was requested to contact surrounding agencies and arranc car pooling as appropriate. The van will leave CMWD no later than 6:45 a.m. Direc Bonas also reported briefly on the meeting held October 30, and the presentation mi by Mr. Wayne Tyson of Regrowth Associates regarding the services of his organizatic 1 Friday, November 16 at Padre Dam Municipal Personnel : A Personnel .Committee meeting has been con\ and recommendations wi 11 be forthcoming. 1 discussed at the last regular meeting of the Board, Armistice Day (November 11 ) is 1 egal hol i day at the District and will be observed 'on Monday , November 12. Legal Counsel Swirsky is drawing up a holiday schedule for the Board's approval. Legal Counsel : Mr. Swirsky requested an executive session the end of the regular meeting. He had no business to bring before the Board. I Director Engelmann introduced Dr. R. W. Case who has expressed an interest in beco involved in the District's activities on an informal basis. President MacLeod called for a short recess at 2:55 p.m. , and the meeting was resu at 3:15 p.m. District Engineer: Carlsbad Pacific Business Park Engineer Kubota reported that he had met wi Bob Ladwig and Bernard Fipps of Koll Compan regarding the proposed Carlsbad Pacific Business Park. Koll Company has requested the District to sponsor and prepare a study regarding the water supply for the are it is developing at the Koll Company's expense. Engineer Kubota suggested that th Board direct the Engineer to prepare a proposal for a study of the entire area wes of El Camino Real and north of Palomar Airport Road, and give a cost estimate for the work. Director Maerkle so moved, and additionally requested the Engineer's recommendation as to the allocation of the cost of such a study among the property owners in the area. Director .Engelmann seconded the motion and it was approved unanimously by the Board. Commuter Parking Manager Kubota reported that Legal Counsel and CalTrans is definitely interested in following through on this project. The Board will be kept informed on the status of this project. Master P1 an - La Costa Service The Board previously authorized a study to Area look at a reimbursement agreement for the A1 ga Road pi pel i ne. The Engineer has concl 1 the preliminary phases of that study and has asked La Costa Land Company to meet w- him to go over the prel iminary results. After that meeting, Engineer Kubota wi 11 t coming back to the Board with the final reporting and recommendation as to the disl tion of the reimbursement. Carrillo Estates, Unit #1 At the time the development plan was approvt Ponderosa Homes there was a requirement that they build an offsi te 1 ine from the development to Paloma] Airport Road. Because of some right-of-way problems , the development was connectec to the Alga Road system and the developers agreed to pay the money that would have been spent for the off-site line to the District for use in Improvement District Nc and to help with the cost of the South Aqueduct Connection. This new arrangement I necessitated an amendment to the existing Subdivision Agreement. The amendment was prepared by the District Engineer and approved by Legal Counsel. Based upon the recommendation of the staff, the Board approved the amendment by a motion of Direct Maerkle, seconded by Director Engelmann, and unanimously carried. Swirsky is reviewing the proposed agreement General Manager: Acting General Manager Kubota reported the foll owing i terns of correspondence: ,. 1. An acknowledgement from the California Chamber of Commerce for CMWD's u dues as an Associate Member. 2. A newsletter from AWWA with information regarding "Better Water for People Week" in May, 1980. 3. Notice of a public hearing being held by the Senate Committee on Agricultural and Water Resources on December 17, 1979, in Lake Tahoe regarding the investigation of the State's groundwater basins. 4. A letter regarding Senator Mill's support of Senate Bill 200. 5. A pamphlet from the California Council for Environment and Economic Balance, entitled: "The Harrisburg Syndrome" regarding the Three Mile Island incident. 6. An announcement from Anderson & Brabant , real estate appraisal consultants 3~ li, _." "L . .. 7 1 7. A roster of public agencies in San Diego County. 8. A booklet, entitled: "The Layperson's Guide to the Peripheral Canal" published by the Western Water Education Foundation. 9. A notification of a Seminar for Water and Waste Water Management at USC in March, 1980. 10. Notice for a seminar on December 8, 1979 in Berkeley , entitled: "HOW to become a more effective commissioner or public Board Member." I Meetings : Manager Kubota reported that he had attendc regular Board meeting. The October 30 meeting included a.djscussion of Growth Management and identification of pol.icy and an item about the availability of othc public facilities. There was no specific mention of water resources in the City': study area. .At the November 6 meeting, the only item of interest was identificat- of several subdivisions which have already been brought to the Board. The Manage] will continue to monitor these City Council meetings , particularly the growth mani ment program. two City Council meetings since the last The Board-bas received an invitation to hear a presentation on water system analy: by computer in San Diego. Personnel Matters: Manager Kubota requested clarification of the Board's policy regarding earned vacatic being .''carried over" into the next calendar year. The current personnel pol icy st that an employee can accrue only as much vacation time as can be earned by them dL the calendar year and that any vacation time in excess. of that amount is forfeited Two employees have requested that they be allowed to take their vacation prior to year-end so that they will not lose the time. Because of the staffing situation, Mr. Kubota has not approved these vacation requests and asked for direction from t Board . Legal Counsel.Swirsky stated that the employee has a right to any vacation he or s would lose under the current policy. The District can decide to carry over this t if the employee involved is willing to forego taking his or her vacation at this t In order to avoid setting any precedents, each employee's request should be brough to the Board for separate. action, taking into account the staffing situation in hi specific instance. Mr. Kubota will speak with.each employee regarding their vacat request, and return to the Board with further information and individual requests from the employees i nvol ved. Purchase Orders: Purchase Order No. 111-2614 Manager Kubota requested approval of Purcha Order No. 11 1-2614 in the amount of $91 5.84 for one (1 1 IBM Correcting Sel ectric typewriter as approved in the 1979-80 budget. Upon motion of Director Maerkle, seconded by Director Bonas , the Board unanimously approved issuance of this purchase order. Purchase Order No. 111-2611 Manager Kubota requested approval of this purchase order to George Fleuret and Sons fc a seal coating of the road to Squires Dam. This was also a budgeted item. Total cost at $.015/sq. ft. is $2,059.05. The request was unanimously approved upon mot. by Director Engelmann and seconded by Director Maerkle. Purchase 0,rder No. 11 1-2612 This purchase order covers pavement work. around the District area, repair and over1 a? of paving areas. A motion for approval was made by Director Engelmann and secondec by Director Maerkle. By unanimous vote, the Board approved Purchase Order No. 111- in the amount of $1,325.00. Purchase Order No. 111-2607 This purchase order is for one 4" Turbometel as part of the replacement program as approc in the budget. A motion for approval of Purchase Order No. 111-2607 in the amount $726.10 was made by Director Maerkle , seconded by Director Bonas, and unanimously approved by the Board. 3 I Purchase Order No. 111-2608 Upon motion by Director Maerkle, seconded b) Purchase Order No. 111-2609 Director Engelmann, and unanimously carried, Purchase Order No. I1 1-261 0 Manager Kubota was authorized to issue the following purchase orders for maintenance or the District's fleet of vehicles: (1) Purchase Order No. 111-2608 to Group Tire Sa in the amount of $526.42; (2) Purchase Order No. 11 1-2609 to Service A1 ignment and "a LI -.." L-.- 7 lr Brake Company in the amount of $1 25.30; and (3) Purchase Order No. 11 1-2610 to Stoney ' s Ti re Service in the amount of $81 .83. Purchase or Replacement for The District has recei.ved bi,ds .for replacen 1976 Courier : of one light-duty truck as follows: Dixon Ford 1979 Courier $3,795.58 Stanley Dodge D50 1979 3,514.00 Wesel oh Chevrolet 1979 Luv 3,314.13 .Carlsbad Toyota 1980, Toyota 3,720.34 I The budgeted amount for this replacement cost was $5,600.00. A1 1 bids. include tre in a1 lowance. After discussion, Director Kelly moved and Director Maerkle seconde that the District purchase the 1979 Chevy Luv truck with heavy-duty shocks. The motion was approved by unanimous vote of the Board. The Chamber of Commerce has contacted Mr. Kubota.again regarding purchase of space in their brochure. After consideration, and upon motion by Director Maerkle, seco by Director Kelly , the Board unanimously approved the District's purchase of 1/8th page in the Chamber of Commerce publication to announce the District's name change Mi scel 1 aneous : Manager Kubota stated that at the conclusio of 1 as t year's audit , the accountant had re mended disposal of the many obsolete irri.gation meters in inventory. Mr. Musser i dismantling these meters to salvage the copper, brass and cast iron from them. In order for the record to be clear, these meters were identified as:. 7 " 3" Current Tri.dent Crest meters Serial s Numbers A-338, A-822, 11 81 566, 2738077, 3225795, 15920062 and 17178617 1 " 4" Current Trident Crest meter, Serial Number 161 70035 I Director Maerkle moved, Director Engelmann seconded, and the Board approved the di mantl ing of these meters, and sale of any sal vageable parts. Lake Calavera Hills Lake Calavera Hills has. requested permissio to use the District's yard to .temporarily s heavy equipment being purchased for their water.reclamation plant. Upon. recommend tion by Legal Counsel Swirsky, Director Maerkle moved that Lake Calavera Hills be advised in writing by Manager Kubota that they may store such equipment in the unp fenced and lochedarea behind the District's yard, but that th.e District. accepts no responsibility or liability for the equipment being stored there. The motion was seconded by Director Kelly and approved unanimously by the Board. Possible Legal Action Manager Kubota informed the Board of the possibi1.i ty of a personal injury claim bein! filed against the District as a res.ult of an accident which occurred on Sunny Creel Road in November of last year. A. suit was filed against Mr. Kat0 alleging that a truck overturned to the shoulder of Sunny Creek Road giving way as the driver nego- tiated a corner. The driver suffered a broken arm in the. accident. Mr. Kat0 defer his case by stating that the road is. not theirs and therefore its mai ntenance is. nc the responsibility of their firm. Legal Counsel Swi rsky reported that thus far, nc suit has been filed and he is conducting a further investigation into the circumsti He wi 11 return to the Board with a recommendation' when he has concluded his invest. Ratification of Checks . Upon motion of Director Maerkle, seconded b: Director Engelmann, and unanimously carried, the Board approved the issuance of Checks No. 4628 through 4685 in the sum of $193 Fi nanci a1 Arrangements Director Kel ly reported that a local Savings and Loan officer will be contacting the Dist in writing regarding purchase of T.D.'s from his organization under the new federal ruling which allows Savings and Loans to issue and secure T.D.'s. Proposed Purchase of Computer Manager Kubota reported that nine responses have been received on the requests for pro- posals sent out for the District's computer. A report will be brought to the Board shortly with a summary of these proposals and a recommendation as to action. I - 4- November 7, 197 Executive Session Upon motion of Director Maerkle, seconded I: Director Engelmann, and unanimously carried an executive session was called at 4:45 p.m. for.personne1 matters. Upon motion of Director Maerkle, seconded by Director Engelmann, and unanimously ' carried, it was moved that' the Board return to regular session. The Board return to regular session at 4:59 p.m. with all Board members present. Adjournment The meeting was adjourned at 5:OO p.m. I Respectfully submitted, "- - .. . , /L-z/&c, # , 65 ,,A' .I' / .-4+z4 .sf? &</A Presi'dent of the G6rd of Directors I II - 5- November 7, 197!