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HomeMy WebLinkAbout1979-11-21; Municipal Water District; MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF COSTA REAL MUNICIPAL WATER DISTRICT, HELD ON NOVEMBER 21, 1979, AT 2:OO P.M., AT 5950 EL CAMINO REAL, CARLSBAD, CALIFORNIA: The meeting was called to order at 2:05 p.m. by President MacLeod with Directors Bonas, Engelmann, Kelly, Maerkle and MacLeod answering roll call. Also present were Legal Counsel Swi rsky , District Engineer and Acting Manager Kubota and Executive Secretary. Utilities & Maintenance Director Greer (2:14 p.m.) of the City of Carl sbad and Mrs. Ruth Honnold of the League of Women Voters were also present. Approval of Minutes Upon motion of Director Maerkle, seconded 1 Director Bonas , and unanimously carried, tt minutes of the regular meeting of November 7, 1979, were' approved as mailed. 1 Oral Communications from the Audience None Commi teee Reports : S.D.C.W.A. Director Maerkle gave a report on the regu' Directors. He advised that the flow in the aqueducts was 74% of capacity for thc month of October. He cited statistics for water deliveries and storage for Octobc :979 as compared to October, 1978. P1 ans are proceeding for construction of the 5th barrel. Utilities & Maintenance Di.rector Greer arrived at this time (2:14 p.m.). Water Conservation, Reclamation Director Kelly and .Manager Kubota reported and Reuse on the meeting of the San Diego Region Watc November 16. Director Kelly commented on the Live Stream Project Work Plan presc tation at the Agency meeting, and Manager Kubota advised that the Agency has re- cei ved its first funding for research and development from the State of Cal iforn In addition, 3M Company will be funding a pilot study for an innovative wastewatc treatment process. meeting of the Water Authority Board of Reclamation Agency which they attended on I Board members and Uti 1 ities & Maintenance Director Greer discussed the Live Stre( concept as it would pertain to 'Agua Hedi onda. President MacLeod appointed Di rec Kelly to be the District's representative to the City Parks and Recreation Commi' concerned with such issues. Director Bonas., called the Board's attention to the "Layperson's Guide to the Per Canal'land suggested the District purchase 25 copies of the pamphlet. After dis- cussion, upon motion of Director Bonas , seconded by Director Maerkle, and unanim carried, authorization was granted to purchase 25 copies of the pamphlet at a co of $1 .OO each. Manager Kubota further advised that the District has received tentative discharg requirements for the Buena Sanitation District. This matter'will be considered a public hearing before the Regional Board on November 26. He stated that the present climate of .the Regional Board is a very rigorous standard that will pre- clude the 1 ive stream concept. He also referred to the City of Carlsbad Propose Master Plan for Wastewater Reclamation which identifies three proposed plant sit He will present a synopsis of the report at the next regular Board meeting. Personnel : Personnel matters were discussed later in I Legal Counsel : meeting under "Office Manager's Report" an "General Manager". Possible Legal Action Legal Counsel reviewed with the Board that had alluded to a possible lawsuit regardin accident on Sunny Creek Road at the last regular meeting. He has subsequently r ceived a telephone call from the attorney representing the truck driver. Due to the location of the tractor and trailer on the paved and unpaved areas of the ro at the time of the accident, they have concluded that there is no action to be t against the District. However, investigation is continuing regarding easements use of Sunny Creek Road because of the important issues raised. The findings wi be reported to the Board at a later date. District Name Change Legal Counsel. Swirsky reported that all leg; filings have been completed changing the name of the District. President MacLeod called for a short recess at 2:49 p.m., and the meeting was res1 at 3:lO p.m. District Engineer: For inFormati'on of the Board , the Engineer displayed maps and briefly discussed the fo' lowing proposed development projects: I 1. Bir.tcher Business Center Palomar (Carl sbad Tract 79-14). This proposed project includes eleven new parcels in Palomar Airport Industrial Park. 2. A one-acre piece of land which is to be cut-off 'from a 5-acre parcel. The location of the property on Sunny Creek Road was described by the Engi neer. .. . 3. A six-unit condominium project on La Costa Avenue east of the Richfield Station. The Engineer explained the character of the proposed water service. 4. Lots 241 and 242, Unit No. 5. This is a La Costa condominium project which includes 42 units on 2.27 acres. The water service has yet to be determined based on Fire Department and District requirments. 5. A retreat for reti red Friars on Palomar Airport Road. The proposed pro- ject will include 24 units plus a fellowship hall. 6. A proposed condominium project on Altisma which will include 18 townhous type units. 7. Four duplexes in the Meadows area which are being converted to condomini 8. Lot 403. Mr. Bodjanac has filed a tentative parcel map for conversion t I condomi ni urns. Office Manager's Report: Mrs. Simpson reported the operation statist for the month of October, including water production. and sales , meter install ations , water bi 11 ing and delinquent accounts. She informed the Board that several interviews were held with applicants for the position vacated by Karen Siegler. . Mrs. Helen Hidalgo, who has served as tempora help from Adia Services, is the selection of the staff for the job. However, Adi requires that an employee which they place serve a six-week period or there is a premi um ta be paid by the employee or employer. To precl ude the paying of a fee , Mrs. Hidalgo would not .beadded to the District's roles until after December 12. After discussion, upon motion of Director Bonas , seconded by Director Engelmann , and unanimously carried, the Board approved the ,staff recommendation to hire Mrs. Hidalgo after December 12, 1979. Superintendent of Operations' Mr. Musser reported the lake level is 497.4 Report: feet and the flow from the'Authority is 16 The TAP line is shut off at the present tirr The Manager noted that he is obtaining quotations for a two-way meter for Templin Heights. After installation, the TAP line will be turned'back-on. Superinten- dent Musser reported on recent field crew operations, including the 2" connection made at Pa1,omar.Mobile Estates for the Santa Fe Chlorination Station. The new Lu pick-up truck has been purchased and the new logo will be put on November 27. On November 20, the District repaired a 1 eaking 4" valve for a blow-off at Pal omar P port with minimum down-time to Hughes Aircraft. He also reported a leak in the 1 copper service on La Golondrina in Carillo Estates due to an electrolysis problerr The project is still under contract with Don Hubbard Construction. General Manager: I Correspondence: The Manager .reported receipt of the fol lowi items of correspondence: 1. A 1 etter from Berrymann & Stephenson , Inc. , a consul ti ng engineering fir announcing thei r invol vement in right-of-way services . 2. A letter from SDCWA stating that if the District intends to pay any of i taxes due to the Water Authority out of cash funds, such declaration.shc -2- November 21 , 19; be made prior to December 15, 1979. After consideration of the matter, upon motion of Director Maerkle, seconded by Director Kelly , and unani- mously carried, the Board indicated that they do not desire to pay the taxes by any other means than taxes on 'the real property. 3. An announcement from the Local Agency Formation Commission regarding a workshop to be bel d on December 6, .1979 regarding implementation of property tax transfers resulting from jurisdictional changes. I 4. A brochure, entitled: "The Era of Uncertainty", published by the San Diego Gas & Electric' Company regarding the impending energy shortage in Southern Cal i'forni a. 5. A letter from SDCWA notifying the District that there will be a shutdow) of the Treated Water Aqueduct .for approximately 'three days , December 17, 6. A publication, entitled: "Profiles of Special Districts", prepared by LAFCO. Meeti ngs : Carl sbad City Counci 1 The Manager reported that there were no itc of interest to the District discussed at tt adjourned City Counci 1 mee.ti ng of November 13. At the regular Council meeting 0- last evening (November ZO), the City Council approved three subdivisions which have come before the District Board previously as informational items. Of partjl interest is a condominium project using a solar heated hot water system that wil' be piped as a common loop system to the seven condominiums. The developer has bt informed that the District will still require individual water meters. Association of California Manager Kubota called attention to the ACWi Water Agencies Conference . Conference that will convene next Wednesda: (November 28) in.San Diego. Reservations c be made for Board and staff members who wish to attend. Opera t i ons : The Manager reviewed with the Board that wl the District has construction work that is beyond the scope of our crews , we contact Don Hubbard Contracting Company. He ac vised that we have received the company's new certificate of insurance for the nE year. Due to the succession of problems with the District's radio communication system, a budget item was approved for replacement of the system. Quotations from vendor will be available for the next regular Board meeting. The Water Authority has re quested that a1 1 water agencies have an emergency network alarm system; this cap? bility will be included in the new system. Manager Kubota spoke to the issue of monitoring the piezometer system and settlen markers at Squires Dam. A report has recently been filed with the State Divisior Dams and they have requested that the District return to the previous pol icy of s mi tting a formal report prepared by a soils consultant. The 'Manager suggested tb we contact the Fugro Company as to the cost involved in providing this specialize service. There being no objection, the Manager will so proceed. Purchase Orders: Purchase Order No. 112-2617 The Board approved purchase of a new Luv pick-up truck from Weseloh Chevrolet at the last regular meeting. Manager Kubota requested ratification of this purchase ord for the subject vehicle. After discussion, upon motion of Director Maerkle, seco by Director Kelly, and unanimously carried, the Board ratified the issuance of Pu chase Order No. 112-2617 in the amount of $3,314.13. Purchase Order No. 112-2618 Manager Kubota requested Board ratification of this purchase order to Neptune Water Met Company for refurbishing 21 meters. After discussion, upon motion of Director Engelmann, seconded by Director Maerkle, and unanimously carried, the Board rati- fied the issuance of Purchase Order No. 112-2618 in the amount of $652.96. 1 i Purchase Order No. 112-2619 The Manager requested Board ratification of this purchase order to Rockwell Internatior for four 2" SR meters. After discussion, upon motion .of Director Kelly, seconded Director Engelmann, and unanimously carried, the Board ratified the issuance of Purchase Order No. 112-2619 in the amount of $1,009.54. - 3- November 21 , 1s Mi scel 1 aneous : Coast Waste Management Manager Kubota informed the Board that he i Mr. Swirsky will be preparing a proposal fc submission to the Board regarding the request of Coast Waste Management to incluc the trash billing on our water bills as of January, 1980. Use of District Facilities The University of Redlands , who sponsor tht class now being he1 d on. Thursday evenings i District Headquarters , have requested use of our facilities for another meeting. Di stri ct Annual Audit The Manager advised that Mr. Harold Hickey Fiscal Year 1978-79 has completed the annual audit. He reques. direction of the Board as to how to procet with the appointment of an auditor for the fiscal year ending June 30, 1980. Di: cussion followed regarding the District policy of retaining the same auditor for consecutive years. Upon motion of Director Bonas , seconded by Director Maerkl e , unanimously carried, it was moved that Mr. Hickey be requested to submit a quota. for auditi.ng services for the current. fiscal year. I Personnel Matters : Manager Kubota brought the Board up-to-datc .on a personnel matter, .stating that with tl departure of Mrs. Karen Siegler, there has been involvement at the staff level w' a variety of issues. Several sessions have been held among supervisorial person! as well as management and office staff. personnel. Dialogue is continuing and thc Manager expressed his opinion th.at the issues will be res:olved. He stated that he participated in a1 1 of the interviews for the current job opening at the requc of Mrs. Simpson. He further advised that he approved the vacation request of Mr! Marion Hellein. .Mrs. Simpson will be submitting a request for the number of day: she will be carrying over. Chri s tmas Luncheon The Manager stated that, with the Board's approval , he would 1 i ke to mak.e necesssary arrangements for the annual Christmas 1 uncheon he1 d on the second meeting in December. After discussion, upon motion of Director Bonas , s'econded by Director Maerkle, and unani.mously carried , it was moved that the arrangements be made for the annual Christmas luncheon and that Utilities and Maintenance Director Greer and Mrs. Ruth Honnol d be invited to attend. Commuter Parking Faci 1 i ty Responding to a question .from Director Engc regarding this proposed project, the Managc stated that it is his understanding that the State Department of Transportation proceeding with the design of the parking facility. Ratification of: Checks Upon motion of Director Maerkle, seconded I Di rector Engel mann, and unanimously carri ec the Board' ratified Checks No. 4686 through 4753, covering the period of November 1979 to November 21, 19.79, in the sum of $22,888.21. Adjournment The meeting was adjourned at 4:27 p.m. I Respectfully submitted, +-- /,+&&-/ A. T 'V .i I ,A& . - .-/ P&$ent of t$$Board $Di rectors ,,... I... I \...../..' q-L;-z;T-,- -". ..""."(., j,/ "I < ,$gpuq I ri i f .' ,.I".' . ,:,pp77 // ,, u & Slt<%afy of'the oard of Directors i ;/i i/ -4- November 21, l!