Loading...
HomeMy WebLinkAbout1979-12-05; Municipal Water District; MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF COSTA REAL MUNICIPAL WATER DISTRICT, HELD ON DECEMBER 5, 1979, AT 2:OO P.M., AT 5950 EL CAMINO REAL, CARLSBAD, CALIFORNIA: The meeting was called to order at 2:09 'p.m. by President MacLeod with Directors Bonas, Engelmann, Kelly, Maerkle and MacLeod answering roll call. Also present were Legal Counsel Swirsky, District Engineer and Acting Manager Kubota and Executive Secretary. Uti 1 i ties & Maintenance Director Greer of the City of Carlsbad, and Mrs. Ruth Honnold of the League of Women Voters, were also present Approval of Minutes Upon motion of Director .Maerkle, seconded minutes of the regular meeting of November 21 , 1979, were approved as mailed. I Director Bonas , and unanimously carried, t Oral Communications from the Audience None Committee Reports : S.D.C.W.A. Director Maerkl e advi.s.ed that the regular meeting of the Water Authority will be helc tomorrow. He further stated that the District has a remaining balance of $20,64: on deposit with the Authority as of November 1 , 1979 for the Tri-Agencies Pi pel i I Manager Kubota informed the Board that Councilman Skotnicki made a report concerl the 5th Barrel at the City Council meeting of last evening. Mr.. Skotnicki recoml support for the CPO staff position that the pipeline is necessary. However, he questioned the proposed method of financing (short-term borrowing) rather than pl sage of a bond issue. Mr. Kubota attended the meeting and made a brief presenta. regarding the necessity of the pipeline and the reason the Authority Board has cl the short-term borrowing program. As a result of the discussion, the Council vo' unanimously in favor of construction of the 5th Barrel. By a vote of four to onc (Councilman Skotnicki voted "no"), the Council further directed Counci 1 man Skotn, to vote in favo:r of the short-term financing method when the matter is voted up01 u at CPO. Manager Kubota also advised that North County water agencies serving small agrict tural users are seeking to obtain an amendment from the Metropolitan Water Distri regarding their limitation of agricultural water for properties of five acres or more. The District has forwarded at letter to Mr. Burzell urging that the Water Authority review the five-acre limitation. In addition, Mr. Larry Michaels, the Water Authority's Long-Range Planning Engint visited the District to discuss emergency. preparedness .and the resources, such a: pi pel ines and reservoirs , .that would be available in a crisis si tuat.i'on. The Di sl will be reviewing construction of Squires Dam I1 for additional on-site water stc The Board and .Mr. Greer discussed the possible reactivation of the San Luis Rey \ we1 1 fields. . The Board will be 'kept apprised as the study proceeds. Water Conservation, Reclamation Director Bonas advised that no Committee mec and Reuse was held for the month of November. The ne: meeting is scheduled for December 26. It hi been suggested that Mr. Reed, Manager of the Enci na Sewage Treatment Plant, be in. vited to make a presentation at that time. Mr. Kubota called the Board's attention to the Master P1 an for Reclamation which \ accepted by the City Council last evening. He gave an overview ofthe 25-year prc and described the proposed reclamation sites identified by the report. He noted that Health Department constraints will preclude recovery of wastewater at the Lal Calavera Hi 11s Treatment P1 ant. Effl uent wi 11 have to be pi ped to the Encina Reg. Treatment Plant - ocean outfall. The report also speaks to the City of Carl sbad': interest in operating a non-potable water system which raises the question of whic agency is better prepared to operate such a system. The District's goal will be 7 negotiate with the City of Carlsbad regarding this matter. Personnel Director Engelmann reported that a meeting ( the Personnel Committee was he1 d prior to tl Board meeting. He advised that a holiday schedule has been prepared as we11 as a memorandum regarding procedures for corhunication with management and the Board o Directors. The memorandum, which will have Resolution No. 274 as an attachment, will be distributed to all employees of the District. The Manager stated that thl information reviewed by the Personnel Commi ttee wi 1 be forwarded to the Board for information in their next packet. I Association of California Director Maerkle and Manager Kubota report( Water Agencies Conference on the ACWA Conference which they attended in San Di ego 1 ast week. Di rector Maerkl e discussed the workshop panel presentation on biological control .of hydri 11 a and other aquatic weeds. Mr. Kubota discussed a presentation regarding the Joint Po\ Insurance Agency. The ACWA sponsored Agency originally did not provide insur-ana for earth filled dams but subsequently has decided to provide this type of covera The District will be comparing coverage offered by the Agency, along with our pre pol icy and a new proposal from an independent carrier. I Director Allan 0. Kelly Di rector Maerkl e congratulated Di rector Kel on the celebration of his birthday today ar presented him with a card from the Board ar staff. President MacLeod called for a short recess at 3:02 p.m. and the meeting was res1 at 3:23 p.m. Utilities & Maintenance Director Greer left the meeting during this time (3:l.l p.m.). Legal Counsel No special report. District Engineer: A1 ga Road Transmission Main Engineer Kubota .referred the Board to two and El Camino Real 20" Trans- memorandums which had been distributed con- mi ss i on Main cerni ng these matters. The Board discussed the proposed cathodic protection sy.stem for the Alga Road tra: mssion main which would include protection for approximately two miles of pipe. I Kubota stated that the current estimate for the work is in the order of $25,000.01 There is an allocation of $50,000.00 for this item in the current budget. It was noted that $25,000.00 has already been spent on repairs to the 20" transmission m4 Mr. Kubota responded to questions of the Board regarding the effectiveness of cat1 protection. It was suggested that Mr. Larry Hicks ,'our.corrosion control consultl be invited to make a presentation to the Board at a later date concerning the Val' of such .a system, Mr. Kubota recommended that'authorization be granted for prepa tion of a set of specifications to obtain bid proposals. The Board further discu: the recommendation of Mr.. Hicks .for construction of a "physical electrical bond" and installation of three anode beds for corrosion control on the El Camino Real 20" transmission main.in the area of Sunny Creek Road. Upon motion of Director Bonas , seconded by Director Maerkle, and unanimously carr- the Board authorized the electrical bonds on the Sunny Creek Road pipeline per the District Engineer's memorandum of December 3 , 1979 in the amount of $500 .OO. In addition, upon motion of Director Bonas , seconded by Director Kelly , and unanimour carried, the Board authorized preparation of the plans and specifications for the cathodic protection system bidding on the Alga Road transmission main per the Dis- trict Engineer' s memorandum of December 3 , 1979. 01 i venhain Municipal Water Engineer Kubota informed the Board that the District - Proposed Reservoir Olivenhain Water District is considering cor struction of a 10,000 acre foot reservoir at Mount Israel northwest of Lake Hodges. Mr. Hollingswovth of Olivenhain has inquir whether the District would be interested in participating with them for a portion of storage in t$e proposed reservoir. . It was agreed that Mr. Hollingsworth will k invited to make a presentation to the Board concerning the project after the first of the year. Proposed Shopping Center The Engineer discussed the proposed shopping La Costa Avenue center to be constructed on the southeast co of La Costa Avenue and El Camino Real. 01 i v hain Water District will serve the area; however, the Fire Marshal has requested t a connection be made with the CMWD pipeline. To.satisy. this requirement, Olivehai will be requesting that the District provide one fire-connection to be used in the event of a failure in their system. Discussion followed as to whether the automat detector check system should be metered. Engineer Kubota stated that the connecti would be designed leaving room for a meter, if necessary. There being no objectio the Engineer will so proceed,.and the plans will be brought to the Board for appro General Manager: I I Correspondence: The Manager reported receipt of the fol lowin i terns of correspondence: -2- December 5, 1979 1. A letter from the League of Women Voters acknowledging the questionnair and interview that Mr. Kubota participated in and thanking him for his 2. An invitation from the Cardinal Answering Service to attend their open house on Thursday, December 13, 1979 between 1:OO p.m. and 5:OO p.m. Meetings: Carl sbad City Counci 1 Manager Kubota reported that the City cond a Growth Management Workshop on November 2, He advised that the City Council has adopted a Growth Management Plan and he wil' distribute copies of the minutes to the Board, when received. In additi~n to items discussed earlier in the meeting, the Manager stated that ti City Council approved certain La Costa subdivisions at the City Council meeting I last evening. The Council also accepted the report of Ralph Andersen and Associ, regarding formation of a subsidiary. district of CMWD. Mr. Greer .has advised tha the Council will now consider filing a formal application with LAFCO for formati1 of the subsidiary district. This matter will appear on the agenda for the next lar meeting of. the Council. 'Due €0 the fact that LAFCO will require an up-to-da. boundary map, the District has been requested to furnish the City all Resolution: deal i ng with our boundaries. Mr. . Kubota stated that the report 1 ists the City wl charge to customers at 43& .per. unit for the fir.st 200 units and 28d per unit the. after. The 28& per unit charge is lower than the charge paid by the City to the District, which is 33& per unit. The Manager noted that copies of the report ha\ been furnished to Board members and Consultant Skip Schmidt. A meeting of the Special Committee will be convened to answer specific issues that merit discussic Coastal Zone Commission Hearing Manager Kubota reported that the Coastal Zone Commission conducted a public hearing in San Diego on Friday, .November 30 to discuss the Carlsbad Local Coastal Plan. Director Kelly also gave a report on the hearing, which he attended, and he dis- cussed the proposed mandate to include low cost housing in the coastal zone at a pro-ration of 25% when 16 or more units are being constructed. Operations : The Manager advised that the Water Authoril has announced a shutdown of the Treated Wat Aqueduct for three days on December 17-20, 1979. Superintendent Musser has been invited to participate in monthly meetings of the Operations and Superintendent personnel at the Water Authority in Escondido. The flow from the Authority is 17 c.f.s., and the lake level is 493.8 feet. Manager Kubota stated that a set of specifications has been prepared for replacen of the District's two-way radio system. The specifications,' if approved, will be sent out for submission of bids prior to the next regular. meeting. The Manager. said that he will require sufficient testing by the manufacturer to ensure a perf mance standard. After discussion, upon motion of Director Engelmann, seconded by Director Bonas, and unanimously carried, the Board approved the specifications fc a two-way radio system for the District. Purchase Orders: Purchase Order No. 121-2629 . Manager Kubota requested Board authorizatio Sparling Division/Envirotech Corporation for an 8" two-way meter to be used at the Templin Heights connection, in the amount of $1,562.00 plus tax and freight. After discussion, upon motion of Director Maerkle, seconded by Director Engelmann and unanimously carried, the Board authorized the issuance of Purchase Order No. I I to issue Purchase Order No. 121-2629 to I 121-2629 in thk amount of $1,562.0P plus tax and freight. Miscel laneous: District Annual Audit The Manager referred to the Management Lett( Fiscal Year 1978-79 from Mr. Harold Hickey that had been distril Management Letter to the Board earlier. He stated that he anc Mrs. Simpson have reviewed this with Mr. Hit and he suggested that a Finance Committee meeting be convened to discuss the seve: important items. The Board discussed leasing arrangements for the property locatc next to Squires Dam which has been rented to Oceanview Farms. Director Kelly and Director Bonas recommended that the rental fee be inc.reased when the present leasc expires.in May, 1980. Manager Kubota will discuss the matter with Mr. Yasukochi ' determine what his interests are regarding future rental of the property. - 3- December 5, 197 Delinquent Water Customer The Manager reviewed with the Board that he Accounts had reported a substantial arrears on the \h accounts at the 1 ast regular meeting in the amount of $1 1,000.00 .which incl u.ded a large group of agricultural users. Since that time, the number of delinquent accounts has been reduced from 163 to 115 anc the arrears have been reduced from $1 1,000.00 to $4,760.00. District Annual Audit Fiscal Year 1979-80 I District Annual Budget Fiscal Year 1979-80 Fi rs t Quarter Fi nanci a1 Statement Manager Kubota advised that Mr. Hickey has been asked to provide a proposal for conduc the annual audit for the current fiscal yea Copies of the Annual Budget are avai lab1 e i distribution to Board members. The Manager referred the Board to the First Quarter Financial Statement. He suggested that Board members review the statement for discussion at the next regular meeting. District Computer Program Manager Kubota called the Board's attentior to a memorandum and summary of proposals fc the District's computer program which had been distributed ,to .the Board earl i,er; The memorandum advised that a total of nine responses were received; the summary sheet described details of each proposal as far as cost, equipment, training anc maintenance. The staff recommended narrowing the scope of the District program to those systems that are in the price range of $60,000.00 or 1 ess. After discus of the matter in detai 1 , including the feasibility of a lease-purchase arrangemer it was agreed that the staff will check the references of the vendors who fit in1 that category. The means of financing will be discussed after a decision is made Ratification of Checks Upon motion of Director Maerkl e, seconded t Director Engelmann, and unanimously carriec the Board ratified Checks No. 4754 through 4783, covering the period of November 1979 to December 5, 1979, in the sum of $193,442.30. I Di rector's Report Director Kel ly gave a report on the Kiwanis breakfast meeting which he attended yesterc and the presentation concerning beach eros: Adjournment The meeting was adjourned at 5:05 p.m. Respectfully submitted, +-J7 Si2 /y/&zfl,&/y//,/ e>.- "President of the. Board of Directors Secret?@ of thwoard of Directors I/ Il -4- December 5, 19;