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HomeMy WebLinkAbout1979-12-19; Municipal Water District; MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF COSTA REAL MUNICIPAL WATER DISTRICT, HELD ON DECEMBER 19,1979, AT 2:OO P.M., 'AT 5950 EL CAMINO REAL, CARLSBAD, CALIFORNIA: I The meeting was called to order at 2:04 p.m. by President MacLeod with Directors .Bonas , Engelmann, Kel ly, Maerkle and MacLeod answering roll call. A1 so present were Legal Counsel Swirsky, District Engineer and Acting Manager Kubota and Executive Secretary. Utilities & Maintenance Director Greer of the City of Carlsbad was also present. Approval of Minutes Upon motion of Director Maerkl e, seconded b. Director Engelmann , and unanimously carried the minutes of the regular meeting of December 5, 1979, were approved as correcte Oral Communications from the Audience Mr. Greer thanked the Board for inviting hi to attend the luncheon which preceded the meeting. Committee Reports : S.D.C.W.A. Director Maerkle gave a report on the regul meeting of the Water Authority Board held o December 6 , 1979. He cited stati.s tics for water de7 iveries for the month of Nover 1979 as compared to November, 1978. He further advised that the surcharge will bl raised from $5.00 to $7.00 on January 1 , 1980, and then raised again on July 1 , I! to $9.00.per acre foot. It was noted that this information is being forwarded to the City of Carlsbad. Water Conservation, Reclamation Director Bonas informed the Board that the and Reuse next Committee meeting is scheduled for December 26. She reported receiving a tele. phone call on Monday (December 3) from Mr. El kins of the San Diego Region Water Reclamation Agency. A meeting of the Agency will be .held this Friday (December : at 8:OO a.m. at the Poway Municipal Water District regarding an agreement with 3M Company for a .pilot study of an innovative wastewater treatment process. Mr. Kubota reported that arrangements have been made with Mr. Dennis Re.id, the neb manager of the Enci na Sewage Treatment Facility, to give an overview of the faci 1 if and report on wastewater reclamation at the December 26 meeting. Personnel Director Engelmann referred the Board to a memorandum to all District employees regardi procedures for communication with management and the Board of Directors. Mr. Kubc noted that Mrs. Helen Hidalgo has just recently joined th2 District staff. Addi- tional personnel matters were discussed later in the meeting. Finance Director Maerkle reviewed the fact that the Hickey regarding auditing services for next year. He read aloud portions of Mr. Hickey's response and proposal for the fiscal-year ending June 30, 1980. Mr. Hick stated that he would conduct the annual audit at a cost not to exceed $4,200.00. In addition, the State Controller's report would be prepared at a cost not to exceed $250 .OO. After discussion , upon motion of Di rector Maerkl e , seconded by Director Kelly, and unanimously carried, it was moved to accept the proposal from Mr. Harold Hickey for auditing services for Fiscal Year 1979-80. Legal Counsel : Possible Legal Action Legal Counsel Swi rsky had previously report6 the possibility of a claim due to an accider on Sunny Creek Road. The District has now received a claim from Kat0 Farms statir that CMWD should take over defense of the lawsuit because they believe that the road was built and is maintained by the District. Legal Counsel expressed his opinion that the claim is defective because it alleges that the accident occurred on November 6, 1979; the actual accident occurred on November 6, 1978. Mr. Swirsk recommended that the claim of Kat0 Farms be rejected. After discussion , upon moti of Di rector Maerkle, seconded by Director Engelmann, and unanimously carried , it w moved to reject the claim of Kato Farms. Legal Counsel will so notify them and th matter will be referred to the insurance carrier. Social Security Payments Legal Counsel called the Board's attention t a change in the Social Security Act. Effect January 1, 1980, the law will provide that Social Security payments do not have to u Manager had been requested to contact Mr. I be deducted from the sick leave of an employee subject to two conditions: (1) adoption of a regulation or resolution providing for payments due to sickness, and (2) establishment of a separate account solely for payments due to sickness. Only payments made for the employee's own illness or disability can be excluded from Social Security wages. Resolution No. 393 Legal Counsel presented for Board considera Soci a1 Security Payments tion and adoption, Resolution No. 393. Aft discussion, upon motion of Director Maerkle seconded by Director Engelmann, Resolution No. 393, entitled: "RESOLUTION OF THE BOARD OF DIRECTORS OF COSTA REAL MUNICIPAL WATER DISTRICT PROVIDING FOR PAYMENTS ACCOUNT OF SICKNESS OF EMPLOYEES AND ESTABLISHMENT OF A SEPARATE OBJECT OF APPROP ATION SOLELY FOR PAYMENTS ON ACCOUNT OF SICK LEAVE", was adopted by the following vote : 1 AYES : Di rectors : Bonas , Engelmann , Kel ly , Maerkle and MacLeod NOES : Directors : None ABSENT : Directors : None District Engineer: Devel oprnent Program: Right-of-way Engineer Kubota informed the Board that a THN Pal omar Right-of-way has been received executed by THN Palornar. The easement is located on . Camino Vida Robles. After discussion, upon motion of Director Maerkl e, seconded by Director Engelmann, and unanimously carried, the Board accepted the Right-of- Way. executed 'by THN Palomar and authorization was granted for recordation of the document. Portion of Lot 6 The Engineer displayed the Improvement Plan Pal omar Airport Business Park for this project and reviewed that the Boar had previously ap.proved plans for a complet water system. He explained the proposed water service for the partial constructi which is being considered at this time. Engineer Kubota recommended that the Boa1 grant approval for the developer to proceed with construction of that portion of the water 1 ine, as explained, and the balance of the proje<ct will be brought to tl Board at a 1 ater time. After discussion , upon motion of Director Kelly , seconded Director Engelmann, and unanimously carried, the Engineer's recommendation was approved., Koll Company - Industrial Park Engineer Kubota distributed copies of a map plan for the public water system in Improvement Districts No. 2 and No. 3, south- west of El Camino Real and north of Palornar Airport Road. He discussed the reque: from Koll Company for a master plan study for the Industrial Park north of Pal ornal Airport. He also reported that Signal-Landmark has purchased approximately 300 acres southwest of Palornar Airport and stated that they would want to participate financially in a study program. It was noted that everything within the District at this time is master planned with the exception of the study area shown on the map. It would seem to be an advantage to the District to have a master plan for i of the area that can possibly be done. The study area under consideration, which is comprised of approximately 2,000 acres, includes many property owners. The arc also includes some property which is in the coastal zone at the present time. The Board discussed in detail whether the entire area should be master planned at this time, securing what funds it can from the property owners located within the area, and the District advancing the balance, or whether-a master plan should be completed only for that portion paid by the property owners. Director Maerkl e referred to a prior motion of the Board regarding the Japatul property which said that there will be no commitment for water service to that area until the entire property has been master planned. Director Bonas suggested that the study be con- fined to only those properties for which development is planned, and that the ownt fund the study. President MacLeod and Director Kelly expressed their opinion thal the enti re study should be undertaken with participation of property owners either at this time or when they subdivide. The Engineer estimated that a study of the entire area would cost between $8,000 and $10,000. With Board concurrence, the Engineer will contact the various property owners inviting them to participate in a master plan study and requesting their response prior to the next Board meeting, The Board will further discuss the matter at the next regular meeting. u pertaining to the study area for a rriaster I -2- December 19, 19; Oceanside/Carlsbad Intertie The Engineer advised that construction worl has been completed on this project. A fini billing has been received from Don Hubbard Contracting Company in the amount of $1 3,434.43. (Approval of the bi 11 ing and a purchase order was granted 1 ater in the meeting.) A summation of the project indicates that total construction cost: will amount to approximately $52,000.00 with a total expenditure of approximatel? $60,000.00. The City of Oceanside will be reimbursing the District for one-half the cost of the non-potable water line. President MacLeod called for a short recess at 3:14 p.m. and the meeting was rest at 3:37 p.m. Coast Waste Management Mr. Kubota reviewed previous discussions w- the Board regarding combining trash servicc billing with the District water service billing for common domestic customers. t advised that there will be time and expense involved in programing the District bi 11 i ng machi ne to incl ude the additional 1 ine i tem. The formal agreement is not yet ready for presentation to the Board but Coast Waste Management is anxious to proceed. They would like to enclose their billing in the envelope used to mail the District 's water bill ing' for January 15, 1980. It is anticipated that our billing machine will be programmed in time for the February 15 billing. Mr. Kubota introduced Mr. DeJong of Coast Waste Management who addressed the Boar regarding the matter. He stated that the primary reas'on for his concern to initi the program in January is due to the fact that his customers were informed with the October billing that future billings would be included with CMWD statements. Mr. DeJong stated that his company will reimburse the District for any time and expense involved and that they would also be happy to furnish office personnel , a needed, to handle the extra workload with the January 15 billing. It was noted that the domestic customers involved will amount to between 600 and 800 accounts. After further discussion, upon motion of Director Kelly, seconded by Director Maerkle, and unanimously carried, the Board approved the concept of combining the trash service billing with the District water service billing. The formal agree- ment will be presented to the Board at the next regular meeting. Financial Statements and Accounting Officer Wilda Simpson reviewed Officer Manager's Report: the Financial Statements for July-October, noting that the total amount delinquent has been reduced approximately $5,000.00 from the previous month. In response to a question from the Board, Mrs. Simpson stated that accounts become delinquent 15 days after the date of mailing. Direct Maerkle expressed his opinion that this does not allow sufficient time for paymen of some accounts. The Manager advised that any accounts which have a problem mee ing our payment cycle, such as Lakeshore Gardens-and the State Beach, are allowed 30 days. Superintendent of Operations' Mr. Musser reported routine operations and Report: maintenance for the past few weeks. The Monday afternoon (December 17) at 2:30 p.m. At that time, we were buying 20 c.f. of water. The shutdown was scheduled to last until Thursday afternoon (December However, the District was informed today that work was completed ahead of schedul and the flow has been resumed at 16 c. f .s. The 1 ake 1 eve1 as of this morning is 492.1 feet. The. Superintendent explained the District meter rep1 acement program as it pertains to the smal 1 domestic meters. General Manager: Correspondence: The Manager reported receipt of the followi~ I I She discussed the matter of delinquent acco Water Authority shutdown took effect on R i terns of ~ correspondence : 1. A letter from the Registrar of Voters regarding the coming elections. TI Manager stated that a report wi 11 be avail able for the next regular meet recommending some minor adjustments in the current District Division boul daries. 2. A communication from the San Diego County Department of Planning and Lanl Use regarding our policy on small wastewater reclamation facilities. Thl Board of Supervisors will be holding a pub1 ic hearing on December 19, 19 3. An announcement from the California Coastal Commission pertaining to the Local Coastal Plan for the Carlsbad area. -3- December 19, 19 4. A questionnaire from the California Institute of Technology requesting that addressees monitor the turbidity of we1 1s .in their area. 5. The formal document from the Water Authority regarding the water rate increase referred to by Director Maerkle earlier in the meeting. Meetings : Chamber of 'Commerce The Chamber of Commerce wi 11 hold a "Sun- downer" this evening from 5:OO to 7:OO p.m, at the Chamber office. The Manager reminded. the Board that the Chamber will holc an install ation banquet on January 12, 1980 at Plaza Camino Real. Carl sbad City Counci 1 The Manager gave a report on the City Counc meeting of last evening (December 18). Thc Council was scheduled to consider an agenda i tem for fil ing an application with LAFCO to form a subsidiary district. However, the item did not appear on the agc and the matter has been continued. Personnel : The Manager recalled that Mrs. Simpson had previously been requested to defer her vaci tion because of office staffing conditions at the time. Under the District's current personnel policy, an employee is permitted to accummulate not more than 15 days vacation at the end of each calendar year. Mrs. Simpson has been granted a vacation for five days from December 24 to December 31 , 1979. However. there remains six working days that would be in excess of the 15 days she is allowed. After discussion, upon motion of Director Maerkle, seconded by Direct01 Engelmann, and unanimously carried, the Board granted approval for Mrs. Simpson to take the remaining six days anytime during the first six months of calendar year 1980. As mentioned earlier , Mrs. Helen Hidalgo is now an employee of the District. A question arose as to what her startingsalary should be; entrance salaries were not established when the District budget was adopted. A formal request for estai: lishment of a salary will be submitted at the next regular meeting. Bills for Payment: A request has been received from the Cal if( Special Districts Assocation for payment 0- the 1980 dues in the amount of $600.00. This is the same amount that we paid fol 1979. After discussion, upon motion of Director Maerkle, seconded by Director Engelmann, and unanimously carried, authorization was granted for payment of the subject dues in the amount of $600.00. Miscell aneous : Commuter Parking Facility The Manager called the Board's attention tl this proposed project, stating that the Ci. Planning Department has requested that the District process a variance. Concern has arisen due to traffic problems caused by vehicles going to and from the Sol ic Waste Transfer Station. The Manager has explained to the City that funds for thl expansion of the District parking lot wi 11 come from the State of Cal i fonia. Thl en1 argement wi 11 provide more parking for the pub1 ic meetings which are held at the District Headquarters and will also be shared with commuters. Plans include improvement of the current traffic problems and they will be forwarded to the Ci Senate Constitutional Manager Kubota referred to a prior Board Amendment No. 26 discussion regarding Senate Constitutional Amendment No. 26 introduced by Sen. Craven It would return the right to hold general elections for General Obligation- Bonds to the jurisidiction of local agencies. The Board will be asked to consider sup I I I for the- Amendment at a later date. Kiwanis Club The Manager reported that the Kiwanis Club has requested the District present its 25t Anniversary report at a meeting of the C1 ub during the month of March , 1980. Investment of Inactive Funds Treasurer Kelly requested Board ratificati of the following time deposits: Bank Amount Interest Rate Maturity Gi bra1 tar Savings $1 00,000 13.75 180 days. Central Federal 100,000 13.75 180 days (approximat Hawthorne Savings 100,000 13.875 180 days -4- December 19, 1 Upon motion of Director Maerkle, seconded by Director Bonas , and unanimously car] the Board ratified the Treasurer's investments as reported. Ratification of Checks Upon motion of Director Maerkle, seconded t Director Bonas , and unanimously carried, tt Board ratified Checks No. 4784 through 4837, covering the period of December 6, . to December 19, 1979, in the sum of $14,852.89. Other Matters: Director Maerkle conveyed his wishes for a Merry Chri stmas and a Happy New Year to al- members of the staff. I Executive Session Upon motion of Director Maerkl e, seconded I Director Engelmann , and unanimously carriec an executive session was called at 4:37 p.m. for matters pertaining to personnel Upon motion of Director Maerkle, seconded by Director Bonas, and unanimously car1 it was moved that the Board return to regular session. The Board returned to re! lar session at 5:OO p.m. with all Board members present. Purchase Orders: ' Oceanside/Carlsbad Intertie The Manager again referred to the total .bi' Purchase Order No. 122-2636 received from Don Hubbard Contracting Compi for the Oceanside/Carlsbad Intertie in the amount of $1 3,434.43. He reminded the Board that a purchase order had been apprc at the start of the project for $5,000.00. He reques.ted Board authorization to Purchase Order No. 122-2636 to the Hubbard Company for $8,434.43. After discuss upon motion of Director Maerkle, seconded by .Director Engelmann, and unanimously carried, the Board approved the billing from Don Hubbard Contracting Company in ' amount of $13,434.43 and authorization was granted for the issuance of Purchase Order No. 122-2636 in the amount of $8,434.43. Adjournment The meeting was adjourned at 5:05 p.m. I Respectfully submitted, 7 " e- &k,5g4+2EY President of the Board of Directors I - 5- Deceruber 19, 1'