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Home My WebLink About1980-04-02; Municipal Water District; Minutes. MINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF COSTA REAL MUNICIPAI WATER DISTRICT, HELD ON APRIL 2, 1980, AT 2:OO P.M., AT 5950 EL CAMINO REAL, CARLSBAD, CALIFORNIA: The meeting was called to order at 2:05 P.M. by President MacLeod with Director! Bonas , Engelmann, Kel ly, Maerkle and MacLeod answering roll call. Also present were Legal Counsel Swirsky, District Engineer Kubota, General Manager Meadows , Office Manager' Simpson (4:05 P.M..), Superintendent of Operations Musser (4:50 P and Executive Secretary. Utilities and Maintenance Director Greer of the City ( I Carlsbad, Mrs. Ruth Honnol d of the League of Women Voters , Mr. Skip Schmidt of Madison-Marcus and Mr. David Yadron of NCR Corporation (4:OO P.M.) also attendel Approval of Minutes : Upon motion by Director Maerkle, secondel by Director Kelly and unanimously carriel the minutes of the regular meeting of March 19, 1980 , were approved as correctel Oral Communications from the Audience: None Executive Session: Upon motion of Director Maerkle , seconde carried, an executive session was called at 2:07 P.M. by Director Engelmann and unanimously Upon motion of Director Maerkle, secondec by Director Engelmann and unanimously carried, it was moved that the Board go 01 of executive session and return to regular session at 3:19 P.M. with all Board members present. President MacLeod called for a short recess at 3:20 P.M. and the meeting resumec at 3:45 P.M. Commi ttee Reports : S.D.C.W.A. No report 8 Water Conservation, Reclamation Di rector Bonas stated that our local corn- and Reuse mi ttee meeting for March was cancel led ar the next meeting will be Tuesday, April i 1980. She reported that she and Manager Meadows attended the meeting of San Dic Region Water Reclamation Agency where Bert El ki'ns spoke on the funding from the EPA on their wetlands project and the first pilot test for sludge using the 3M process. There is some question of the City of San Diego dropping out of this committee but they will be hosting the next meeting on April 18 at 8:OO A.V. Manager Meadows reported that the Encina Water Reclamation facility is producin! approximately ten yards of solid sludge per day which is costing them about $lo( per day for hauling to the Bonsall landfill. He proposed that we have it dumpec at the back of District property for free distribution to the public as fertili; Discussion followed and, upon Legal Counsel Swirsky's recommendation, Director Maerkle made a motion authorizing the staff to investigate the matter, seconded by Director Bonas and unanimously carried. I Computer Program The Manager requested and received Board approval to move this agenda item up beca Mr. David Yadron of NCR Corporation was waiting to make his presentation. Engir Kubota summarized the program to date, explaining that the system as proposed wi cover the following: (1 ) water billing; (2) accounts payable; (3) payroll-labor distribution; (4) general ledger; (5) fixed assets accounting; (6) inventory control; (7) work order accounting; (8) budgeting; and (9) rate and revenue stuc According to NCR's proposal, the base price of their system is $61,172 -75. Mr. Yadron then made his proposal and, after discussion, Director Raerkle made a mot for the staff to proceed, seconded by Director Kelly and unanimously carried. Manager Meadows explained that financing arrangements had already been discussec with NCR and Mr. Yadron advised the Board that NCR has its own financing for gob ernment aaencies and municipalities with interest at 4% for a period of 48-60 months, after which time the District would own the equipment. Legal Counsel Swirsky then advised the Board that the previous motion would not authorize then to enter into a lease/purchase agreement with NCR. Director Ka2rkl e then made a motion authorizing the lease/purchase of the NCR CC puter System per the specifications set forth in the request for proposal at a . base price not to exceed $61,172.75, seconded by Director Kelly and unanimously carried. Discussion then followed on the down payment, tentatively suggested at $25,000, which would make the monthly payments approximately $750 for five years The maintenance cost wi 11 be approximately $250 a month. Legal Counsel Swi rsky then questioned the feasibility of such a large down payment with the avail abi 1 i 0.f such a low interest rate. After further discussion Director Maerkle made a motion to pay $1 1,000 down (the minimum required by NCR) on the NCR Computer System, seconded by Director Engelmann and unanimously carried. Di rectors ' Reports : Director Maerkl e referred to an old IBM typewriter belonging to the District and suggested it could either be updated or sold as surplus. He wi 11 1 ook into the matter . General Manager: Meetings Manager Meadows advised the Board of his meeting where he spoke on current legis1 ation , the Peripheral Canal and Mono Basin and he felt it was we1 1 received. He reported that the quarterly meeting of Water Agencies Association of San Die5 County will be on April 17 in Rancho Santa Fe. He informed the Board that he and Mr. Musser will be taking the van on an a1 1 dc tour of San Diego County Water Authority faci 1 i ties Apri 1 3. Operations The water level of Squires Reservoir was reported at 500.5 feet and the flow from the S.D.C.W.A. at 12 c.f.s. as of this day. Purchase Orders None Computer Program See above I recent presentation at the Kiwanis Club I Budget Mi scel 1 aneous No report Manager Meadows referred to a letter, written by the staff for Mr. MacLeod's signature, opposing SB 1617 and AB 2235, both of which would limit Los Angeles' water supply from the Owens Valley. This action was authorized by the Board at the last meeting. The Manager mentioned the possibility of having a contest in the local school system to get a new logo for the District. He will bring this back at the next meet i ng . District Engineer: Lake Calavera Hills Engineer Kubota asked for Board approval Unit 1 Subdivision of the plans received from this developer and explained the method to be used in re placing that part of our water line affected by the new grading. After discussi Director Bonas made a motion to approve the improvement plans submitted, subject to submission of acceptable formal documents by the subdivider to the District, seconded by Director Engelmann and unanimously carried. Parking Lot Expansion No report I Legal Counsel : Lawsuit - Lakeside Poultry Ranch Legal Counsel Swi rsky advised the Board that a class claim has been received by the District, claiming damages due to the overflow of San Vicente Dam caused 'by the heavy rainfall of February 14 and 20, 1980. He recommended that the claim be rejected and that they be sent the appropriate notice. Director Engelmann made the motion authorizing this action, seconded by Director Maerkle and unan- imously carried. Resol uti on No. 398 (rescinding Legal Counsel Swirsky referred to Reso- Resolution No. 384) lution No. 384 which the 6oard adopted ir Appointmnts to San Diego Region April 1979 and recommended that it be re- hater Reclamation Agency scinded and rep1 aced with Resolution No. in which the only change would be appoint -2- April 2, 1980 . of Will iam C. Meadows (replacing Jack Y. Kubota) to the management commi ttee wi. Jack Y. Kubota (rep1 aci ng Paul S. Swirsky) as his a1 ternate. Director Maerkl e made a motion , seconded by Director Kelly , that Resolution No. 398, entitled: "A RESOLUTION OF THE BOARD OF DIRECTORS OF COSTA REAL MUNICIPAL WATER DISTRICT RESCINDING RESOLUTION NO. '384 AND APPOINTING A MEMBER AND ALTERNATE .MEMBER TO TI BOARD OF DIRECTORS OF THE SAN DIEGO REGION WATER RECLAMATION AGENCY, AND A MEMBI AND ALTERNATE MEMBER TO THE MANAGEMENT COMMI-TTEE OF THE SAN DIEGO REGION WATER RECLAMATION AGENCY," was adopted by the following vote: I AYES : Directors : Bonas , Engelmann, Maerkl e , Kelly and MacLeod NOES : Directors : None ABSENT : Di rectors : None Coast Waste Management, Inc. Legal Counsel Swirsky submitted to the agreement for their consideration a.nd recommendations, for discussion at the ne: Board meet i ng . Agreement with Legal Counsel Swirsky then asked for Boat William C. Meadows cons ideration of the agreement with Mana! obligations and benefits with the District. Director Engelmann made a motion tl the draft be approved, seconded by Director Maerkle and unanimously carried. Ratification of Checks Director Maerkle made a motion ratifying over the amount originally ratified), seconded by Director Engelmann and unani- mously carried. Upon motion of Director Maerkle, seconded by Director Kelly and unanimously car) the Board ratified the issuance of Checks No. 5184 through 5217 for the period 1 March 19, 1980, to April 2, 1980, in the sum of $43,915.45. Board and the staff a proposed draft Meadows identifying all of his rights , the payment to Art Pike (which had gone I Other Matters: Madison-Marcus Agreement Director Maerkle made a motion to ratify the agreement for services as discussed, seconded by Director Kelly and unanimously carried. Meadows Expense Report Director Maerkle made a motion to approve amount of $606.98 for services and expenses prior to March 1 , 1980 , seconded by Di rector Engelmann and unani mously carried. Adjournment: The meeting was adjourned at 5:16 P.M. reimbursement to Manager Meadows in the Respectfully submitted, "\ / ;.,-;/// ,5-,yy' ;. ;. , 7,- /&==A+++. d, LL ' /&&-e 4 President of the Board of Djrectors , :. .. "" I - 3- April 2, 1980