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HomeMy WebLinkAbout1980-04-16; Municipal Water District; Minutes. MINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF COSTA REAL MUNICIPl WATER DISTRICT, HELD ON APRIL 16, 1980, AT 2:OO P.M., AT 5950 EL CAMINO REAL, CARLSBAD, CALIFORNIA: The meeting was called to order at 2:04 P.M. by President MacLeod with Directol Bonas , Engelmann, Kelly, Maerkle and MacLeod answering roll call. Also presen. were Legal Counsel Swirsky, District Engineer Kubota, General Manager Meadows , Office Manager Simpson (3:38 P.M.), Superintendent of Operations Musser (3:38 I and Executive Secretary. Uti1 i ty and Maintenance Director Greer of the City o'~ Carlsbad and Mr. Skip Schmidt (4:06 P.M.) of Madison-Marcus, also attended. Approval of Minutes : Upon motion by Director Maerkle, second€ carried, the minutes of the regul ar meeting of Apri 1 2 , 1980, were approved as corrected. Surpl us Equipment Director Maerkle referred to an old (19: ( TBM Typewri ter ) typewriter mentioned at the 1 ast meetin< IBM book value on that model is $60 and received an offer from Suburban Office Equipment of $75. He made a motion to declare the typewriter surplus and authorize the General Manager to dispose of it , seconded by Director Bonas and unanimously carried. Oral Communications from Mr. Greer informed the Board that two we the Audience: known City employees , Carlos Ramos and Alex Wol enchuk , are hospital ized and cri ically ill. The Board expressed concern and sympathy. Executive Session: Upon motion of Director Maerkle , seconde carried, an executive session was called at 2:13 P.M. Upon motion of Director Bonas , seconded by Director Maerkle and unanimously carried, it was moved that the Board go out of executive session and return to regular session at 3:15 P.M. with all Board members present. President MacLeod called for a short recess at 3:16 P.M. and the meeting resumel at 3:38 P.M. Committee Reports: San Diego County Water Authority Director Maerkle reported that the Auth- ority has voted to proceed with the emer. gency radio network and has authorized an expenditure of $1 15,000 for mobile equipment and a base station. $22,000 will come from the Authority and the bali from other involved agencies. The Authority has appl ied for a $1 5,000 grant frc the State toward a hydro-electric feasibility study which will cost about $30,0( Rainfall at Lake Cuyamaca was 65.52 for the year; normal is 32.72. Tijuana got 652 acre feet from the Authority last month. Discussion followed. Water Conservation, Reclamation Director Bonas advised that the board of and Reuse directors of the San Diego Region Water Recl amati.on Agency wi 11 have their next meeting on April 18, 1980. She received the minutes of the management committee which noted that the contract with EPA on the wetlands project received approval of $100,000 for the first year. Director Bonas then reported on the status of our District's proposed water reuse program. The staff has communicated with San Marcos County Water District regarding the purchase of nonpotable water fron their 1 ine which wi 11 run para1 1 el to Pal omar Airport Road on its way to the Encina Ocean Outfall. The City of Carlsbad has been formally and publicly notil that this project is in the planning stage. She feels that the following items should be considered for Board approval : (1 ) a Board 1 eve1 meeting between our District and the San Marcos County \dater District; (2) authorization of engineer marketing and environmental impact reports; and (3) investigation into the feas- i bi 1 i ty of joining the proposed joint powers agencies which would rep1 ace the Encina Joint Advisory Committee organization. She then advised that the next meeting of the Water Conservation Reclamation and Reuse Committee will be on Apri 1 29 , 1980, and will include a tour of the San Marcos County Water District' and Leucadia District's water reclamation plants. The next water reclamation workshop has been scheduled on July 29, 1980, at the District office. Engineer Kubota then elaborated on the San Rarcos situation and suggested that 1 by Director Engelmann and unanimously by Director Engelmann and unanimously I I . the Board permit the committee (Directors Bonas and Kelly) to meet with a com- mittee of the San Marcos County Water District and indicated that a meeting between the two Boards would be advisable at some future time to arrive at an agreement covering quantity, cost and other elements of a joint reclamation- reuse program. Discussion followed. Director Maerkle made a motion authorizin the committee to meet with a committee from S.M.C.W.D., seconded by Director Kelly and unanimously carried. Directors I Reports : Director Kelly distributed to the Board and staff, copies of a paper from a 1975 symposium on land uses by Arthur Shenfield entitled, "The Mirage of Social Land Value: Lessons from the British Experience. I' Administration and Operations: Office Manager's Report Mrs. Simpson reported on the water pro- month of March with production exceeding March of last year by 29 acre feet and all irrigation accounts up-to-date. She referred to a typed list of District investments, copies of which were distributed to the Board and staff, and asked Treasurer Kelly for his comments. He reported on the most recent investments and requested Board ratification on the following: I duction and sales statistics for the Bank Amount Interest Rate Maturity Oceansi de Federal $100,000.00 15.5% 10/06/80 Southwest Bank 200,000.00 17.4% 10/12/80 Upon motion of Director Maerkle, seconded by Director Bonas and unanimously carried, the Board ratified the Treasurer's investments as reported. Superintendent of Operations' Mr. Musser reported the lake elevation Report at 498.9 acre feet and that we are buyin 20 c.f.s., plus 4 c.f.s. we are selling temporari 1-y to Rincon Del Di ablo Municipal Water District vi a San Marcos. He I then advised the Board of the various water line repairs. Discussion followed. General Manager: Subsidiary District Petition No report (City of Carlsbad) Computer Program Manager Meadows advised that the order has been placed with NCR as authorized at the last meeting. Discussion followed on the dollar amount (which did not incl ude tax and freight) .authorized by motion at the Board meeting on April 2 , 1980. Director Bonas made a motion to amend the dollar figure from $61,172.75 to $64,772.21, seconded by Director Maerkle and unanimously carried. S1 udge Disposal Agreement Manager Meadows referred to discussions (Encina Water Pol 1 ution with the manager of the Encina Water Control Faci 1 i ty) Pol 1 ution Control Facil i ty concerning thl District property for availability to gardeners, etc. , and suggested that all forms, paperwork and expenses be the responsibility of Encina and that we have the option to discontinue the operation at any time. Discussion followed and Legal Counsel Swirsky advised that the Board adopt a motion authorizing the ad- ministration to develop a program in accordance with the stated guidelines. Director Engelmann made the motion, seconded by Director Kelly and unanimously carried. Ocean View Farm Lease Nanager Meadows asked the District En- negotiations, to update the Board on this lease. Engineer Kubota reported that this lessee has offered S175-$200 per acre per year based on area prices. After discussion, Director Maerkle made a motion to offer a 3-year lease at $175/acre/ year subject to the condition that lessee install a temporary line from the connection on TAP to- the Squires Dam using a size pipe1 ine recommended by the District Engineer, seconded by Director Engelmann and unanimously carried. Mfeti ngs Manager Ikadows advised that he will be meeting of LAFCO this Friday, Apri 1 18. He then reminded the Board of the con- stockpiling of fertilizer (sludge) on I gineer, who has been handling these attending his first Advisory Committee -2- April 16, 1980 . ference starting May 20, of the Association of California Water Agencies and asked who wished to attend due to the deadline date for registration. After discussion it was determined that Directors MacLeod, Maerkle and Bonas, General Manager Meadows, District Engineer Kubota and Legal Counsel Swirsky be pre- registered for the conference and Directors MacLeod, Maerkl e and Bonas and General Manager Meadows be registered for the small hydro seminar on Tuesday , May 20. The Manager then mentioned that Superintendent Musser won't be attending the American Water Works Association conference as authorized, due to the workload B of the operations staff. Manager Meadows advised the Board that the AWWA national conference will be hel, June 15-20 in Atlanta, Georgia, but that he did not request attendance by staff The Manager then reminded the Board of the Water Agencies Association of San Diego County dinner meeting tomorrow evening, April 17, and asked about their decision on driving arrangements. After discussion it was decided that everyon' would use their personal vehicles. Budget Manager Meadows advised the Board that h' has discussed salaries and benefits with the staff and will be preparing a report for consideration by the Personnel Committee. He has also discussed with Mrs. Simpson and Mr. Musser the preparat' of our 0 & M and capital budget, but that due to additional demands on managemer caused by the City's effort to form a subsidiary district, he has not been able to make much progress with the budget. The Manager then suggested that we should consider a study on the District's rai setting procedures, revenue needs, etc. This would tie in with analyzing our service, etc. He felt that the District Engineer should be involved in this an( asked for comments from the Board or Engineer Kubota. The Engineer suggested that staff could prepare an outline with alternatives as to how to proceed with a new evaluation, and reminded the Board that there will be an increase from tht Authority on July 1 , 1980. He then suggested that he could, if agreeable with the Board, come back to the next meeting with an outline of what they have in mind. The Board was in agreement and Director Bonas offered to serve on the rate study comrni ttee. Purchase Orders Water Meter Replacements Manager Keadows requested Board authori- Purchase Order No. 42-2681 zation to issue Purchase Order No. 42-261 to Rockwell International for water mete] replacements, in the amount of amount of $1,347.10 including tax. Upon motion of Director Maerkle , seconded by Director Engelmann and unanimously carried, tht Board authorized issuance as stated. Other None District Engineer: Development Program No report Parking Lot Expansion Project Engineer Kubota presented an initial stuc construction of the "park and ride facilities," as part of the EIR proceedings, and recommended acceptance of the study and the direction of management to file an environmental impact assessment that this project will not have a significant effect on the environment and therefore a negative declaration shall be preparec Director Bonas made the motion, seconded by Director Engelmann and unanimously carri ed. Legal Counsel : I for action by the Board on the proposed I Rocha C1 aim Legal Counsel Swirsky advised that this matter has been settled by a compromise , (Leucadia County Water District has issued a check for $250 to Costa Real Muni- cipal \dater District) and recommended that the Board adopt a motion accepting this check for. $250 from the Leucadia County Water District and authorizing the present secretary to sign a release to them. Director Flaerkle made the motion, seconded by Director Kelly and unanimously carried. - 3- April 16, 1980 . Coast Waste Management Legal Counsel referred to the draft of Agreement this agreement, distributed at the last meeting for recommendations, and advised that Coast Waste found it satisfactory. After discussion Director Maerkle made a motion to approve the agreement with Coast Waste Management as written and authorized the secretary to execute it on behalf of the District, seconded by Director Kelly and unanimously carried. Madison-Marcus Agreement Legal Counsel Swirsky asked for comments or suggested changes on this new agreeme with Madison-Marcus. Director Maerkle made a motion to authorize the President and Secretary to sign this agreement as written, seconded by Director Engelmanr and unanimously carried. Meadows Agreement Legal Counsel asked for comments or add- itions on this agreement. Director Bona made the motion that this agreement be approved, seconded by Director Maerkle and unanimously carried. 1 Financial Disclosure Statements Legal Counsel Swirsky distributed copies advised that the due date is April 30, 1980, and requested that they be complet and returned to the District office. Ratification of Checks : Upon motion of Director Maerkle, seconde carried, the Board ratified the issuance of Checks No. 5218 through 5281 for th period from April 8, 1980, to April 16, 1980, in the sum of $41,291.09. Meadows Expense Check Correction Director Maerkle advised that Check No. 5250 for $292.43 for Manager Meadows ’ time prior to his actual hire date of March 1 , 1980, should not have regular payroll deductions and therefore he has $120.19 due him. Director Bonas made a motion to correct this situation, issue a check to William C. Meadows for $120.19 and adjust the District’s books accordingly, seconded by Director Maerk‘ of these forms to the Board and staff, by Director Engelmann and unanimously 4 and unanimously carried. Other Matters Director Engelmann mentioned that there will now be a $25.00 charge for maintain. a Mastercharge card. Discussion followed and Director Maerkle said that the bat advised him this would not apply to the District. Adjournment: The meeting was adjourned at 5:40 P.M. Respectfully submitted, J p, ,O,” &x/. .,? 1’ .+7&+..7 /’I ’ / /.&&.%=e , ____- _, F%<i den&thd -Board of Di re-ctors -. -. I I -4- .. April 16, 1980