Loading...
HomeMy WebLinkAbout1980-07-02; Municipal Water District; MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF COSTA REAL MUNICIPA WATER DISTRICT, HELD ON JULY 2, 1980, AT 2:OO P.M., AT 5950 EL CAMINO REAL, CARLSBAD, CALIFORNIA: I The meeting was call ed to order at 2:Ol P.M.- by President MacLeod with Director Bonas, Engelmann, Kelly, Maerkle and MacLeod answering roll call. Also present were General Manager Meadows , Legal Counsel Swirsky, District Engineer Kubota, Superintendent of Operations Musser and Executive Secretary. Mayor Packard (2: Council Members Anear, Lewis (2:07) , Casler and Kulchin, City Manager Aleshire and Utilities and Maintenance Director Greer, all of the City of Carlsbad, SkiF Schmidt of Madison-Marcus, Ruth Honnold of the League of Women Voters, and Ted Donald (2:lO) of Calavera Hills , also attended. Approval of Minutes : Upon motion by Director Maerkle , secondec carried, the minutes of the regular meeting of June 18, 1980, and the adjournec meeting of June 27, 1980, were approved as distributed. President MacLeod welcomed the representatives in attendance from the City of Carlsbad and turned the floor over to District Engineer Kubota who briefly ex- plained the decision made at the council meeting the night before to attend our Board meeting today. by Director Engelmann and unanimously Oral Communications from the Audience : City Manager Aleshire asked that the reg1 businEss continue until Mayor Packard, wt was to be their spokesman , arrived. Comrni ttee Reports : San Diego County Water Authority No report. Director Maerkle advised tha- the next meeting will be July 10, 1980. Water Conservation, Reclamation Director Bonas reported that this commi t. and Reuse held no meeting last month but she did attend the June 18, 1980, meeting of the San Diego Region Water Reclamation Agency. Agency Manager Bert Elkins is work on the wet1 ands program and 20 trenches are now dug with 12 planted. Huntingt Pacific Clay Products is doing research on using sludge in a lightweight clay aggregate. Manager Meadows reported on the organizational meeting of the new "Association of Water Reclamation Agencies," held in Rancho LaCosta this morning where they adopted a preamble setting out their general purpose and elected a temporary s of officers; Dennis Reid, Chairman, Jack Y. Kubota, Vice Chairman , and Dick Ha Secretary. The next meeting will be August 6, 1980, at 9:00 A.M. here in our boardroom. City of Carl sbad' s Proposal Mayor Packard spoke on the objectives of combining the District with the City Wat Department and proposed that our Board consider development of a utilities cor mission which would be charged with the responsibility of coordinating the eni water program of Carlsbad, covering our District and the City Water Departmenl well as other utilities, i.e., sewer systems, Encina plant expansion, locatin! of reclamation projects , management of reclaimed water and its disposal and mt agement, distribution and service of a1 1 the water systems that both the Distt and City Giater Department provide. It would be an expanded commission coverir water and treatment in every aspect and would have tc be worked out between tl District 3oard and the City Council to meet the ne.eds of both organizations. proposal was offered as a means to resolve the issue and avoid conflict and tt Mayor asked the Board to consider it and 1 et the City know when a decision ha2 been reacned. President FlacLeod said the Board would take the proposal under advisement. President NacLeod called for recess at 2:30 P.M. and the meeting resumed at 2 The Mayor, all Council Members and the City Manager left at 2:56 P.M. Gi rectors ' Reports : None Genera; Fknager: I I Operations Ranager Meadows reported the 1 ake level 504.6 acre feet and the flow at 20 c-f. including 2 c.f.s. from the Tri-Agencies Pipeline. Superintendent Musser addec that we are presently selling approximately 675 gallons per minute to the City through the Chestnut meter with no problems. District Engineer Kubota advised that opening the T.A. P. 1 ine was done because the City's El lery Reservoir was out of service. Personnel Manager Meadows advised the Board that h- recommendation for the Accounting Managel position, vacated by Mrs. Simpson, is Mrs. Shirley A. Jackson, Assistant Contrc at Vista Irrigation District. She would be available full time beginning July 1980, at a salary of $1 700 per month, and will make herself available after woi hours as needed before that date. For any work done before July 15, 1980 y she to be reimbursed at an hourly rate based on her monthly salary. Director Maerl made a motion ratifying the Manager's recommendation, seconded by Director Boni and unanimously carried. Computer Program The Manager advised the Board that while new Accounting Manager to be on staff and for the office staff to get caught u before having the NCR trainer come in. Purchase Orders Industries Supply - gate valves Manager Meadows asked for Board ratifica I new computer is here we are waiting for P.O. NO. 71-2726 of P.O. No. 71-2726 to Industries Supply the amount of $761.08 for gate valves, flanges , bo1 ts , etc. , for connection to Tri -Agencies Pi pel ine. Director Engel made the motion to authorize this expenditure, seconded by Director Maerkle an unanimously carried. Industries Supply - laundry service The Manager asked for Board ratification at LaCosta Resort P.O. No. 71-2725 to Industries Supply in and other water requi rements for the lau requirements at the LaCosta Resort. Director Engelmann made the motion to aut orize the expenditure y seconded by Director Kelly and unanimously carried. Hanigan Business Forms, Inc. Manager Meadows asked for Board rati ficz Computer bi 11 s of P.O. No. 71-2728 to Hanigan Business ments including a slot for stuffing, in quantity of 20,000 (one year's supply) in the amount of $2,913.73. Director Maerkl e nade the motion authorizing the expenditure, seconded by Director Kel- and unanimously carried. Other The Manager reminded the Board of the 91 terly meeting of the Water Agencies Ass( iation of San Diego, on July 17, 1980, at the Elks.Lodge in El Cajon, sponsort by the Helix Water District, with dinner at 7:30 P.M. and the no-host social t at 6:30. The office will handle RSVP's when the Directors have indicated who attend. Manager Ekadows reminded the Board of the reception at Harding Center for the City officials, this afternoon from 4-6:30 P.M. The Manager also mentioned that SB200 is scheduled to be heard today in the A! Ways and Means Commi ttee. Legal Counsel : Cal avera Hi 7 1 s Legal Counsel Swirsky advised the Board a request from the developer to-postpon putting up a security bond at this time even though the pians have been appro by District Engineer Kubota and the Board, because it may be quite some time the work is done. Mr. Swirsky recommended that plans could be executed and t bard coui d waive the right of the security being posted at this time with th addition of the foll owing, or similar, phrase y "There would be no constructio destruction or relocation of tile present facilities without the posting of a security oeposi t. " Legal Counsel added that this agreement should a1 so state that it is with this developer (Roy Ward) and cannot be assigned to anyone el without the Board's written permission. Discussion followed and Director Mae made a motion authorizing legal counsel to write ar, agreement waiving the per formance bond at this time, seconded by Director Kelly and unanimously Carrie P.O. 71-2725 the amount of $1,187.89 covering fire fl I P.O. 71-2728 Forms, Inc. of San Diego for computer si -2- I District Engineer: Mike O'Hare Condo Project District Engineer Kubota advised the Boar that this developer is combining three IC to build 16 condo units in two clusters of 8. Water will come from the existir service on Gibraltar. The estimated construction cost of the water system is $13,000 which Mr. O'Hare will be posting today or tomorrow with a cashier's chc A cash deposit of $2,200, our estimated expenses, has already been posted. Dis cussion followed and the Engineer requested Board approval to execute the plans and agreement. Director Engelmann made the motion, seconded by Director Kelly and unanimously carried. Ratification of Checks Upon motion of Director Maerkle, secondec by Director Engelmann and unanimously car the Board ratified the issuance of checks No. 5520 through 5568 for the period of June 20, 1980, to July 2, 1980, in the sum of $208,559.93. Other Matters : I City Council Meeting District Engineer Kubota reported that an items approved by the City Council are tl following most pertinent to this District: (1) Birtcher Pacific industrial de\ opment; (2) a five unit condo on Jerez Court; and, (3) reverting back to the 01 system of sewer allocation. Templin Heights Unit No. 2 The Engineer explained to the Board what developer is trying to accomplish and as1 for Board consideration and possible action to modify the plan. Discussion Po- and i t was decided, upon Mr. Swi rsky 's recommendation, to tab1 e this pending rc search by legal counsel. Adjournment: The meeting was adjourned at 3:47 P.M. Respectful ly submitted, 7 /ZL &&<,<G?, /+///: - Ji *' &."+s=i5 ++ -...';/ t President of the Bdard of Directors I -! - 3- STATEMENT BY MAYOR RON PACKARD TO COSTA REAL MUNICIPAL WATER DISTRICT BOARD OF . DIRECTORS AT BOARD MEETING OF JULY 2, 1980 "I appreciate, in fact we all appreciatcthe chance to be here to meet with you. We're involved in some of the same kinds of activities and we felt tha. before things progressed to a point where communication became more and more di f- fi cul t it would be wise for us to get together to see if there are areas where we can find a meeting point. As you well know, the City and the Water District have been involved in ..... in a combined effort of providing water service to the cit- izens of Carlsbad and the surrounding areas for many years and obviously, for the past few years , perhaps ten years , there's been efforts made to perhaps combine that service, both from your point of view and from our point of view and even though there've been disagreements on the way the service ought to be provided to the citizens, essentially I think both the Council and this Board have agreed upon the one point and that is that it would probably be more economical and morc a better system if it were all done under one arrangement or one system. As a I result there' ve been times when, at 1 east to the pub1 i c, it's probably appeared that this Board and the Council have been at odds with each other, and almost in adversary positions , when in real i ty our purposes are to serve the people of the community and each of us have that purpose as our ultimate goal. So our objectives have been very similar and certainly not have been adversary, often though our ends and the means to reach that goal have often appeared, I'm sure, to the public as not being a cooperative effort. And that's nl good,we don't think, and we feel badly about that, of course, that there is perha a diverse attitude in the two districts, the City and this District, in the mean of providing that service. But ..... and as you know, we are now in the process o trying to combine the service through the legal means at our disposal, which aga I we feel is probably not the best way of resolving the problem. It will tend to divide the community; it wi 11 tend to divide the people , and they' re the very people that you and I serve, and that have elected each of us, and it will become a divisive process in the community and that'.s not to the best interest of anybod, So we thought it would be wise for us to come and see if there isn't some way tha we can find a position that's a compromise position perhaps for each of us, that would make it a workable system and still not have to go through the process that has been initiated. I L Our goal , again , is to provide potable water and serve the needs , everj need, of the community. As a result we've discussed it at the Council level and we have felt that there's perhaps a process that we'd like to present to you and then ask for your consideration and evaluation an.d perhaps discuss it at a time at your convenience and then let us know what your reaction to it is. Hopefully we will find through this suggestson a way of, at least, negotiating a position that is a compromise where we can both live with the outcome. Obviously the planning processes for water and all of the other needs of the community is a ver complicated process and there certainly needs to be an interrelationship between the various planning processes that need to take place to provide the services for our community that's growing. We recognize that the land planning, the ser- vi cing of al 1 the various needs of the City and the people is not an uncompl icatl process. We recognize also that you men and women are dedicated to your assignmi - as we certainly hope to be in ours. We recognize that you' ve had a great deal o experience. Many of you have been on this Board for a long time and have been i1 vol ved with the providing of water in our community for nany, many years. We re1 ognize your expertise. We recognize your indepth understanding of the needs and the ways of providing the service you have been providing for some time. We .... . we don't want to lose that and of course in the process of the struggle that mi g8 I -2- I be ahead we sense that we would ..... if the City was successful in this venture, wm would still be the losers in that we would lose the tremendous expertise and ex- perience that you and many of those that have been involved with this District ov the many years have provided. We would not be anxious to lose that expertise and that experience. And so, again, we sense that there may be better ways to resolv the issue and hopefully we will find that way. I We .... my visit today, accompanied by the rest of the Council and other members of the City staff, is to present to you a possibility and let you deliber upon it to see if there isn't a way that we can sit down together and work on thi principle to resolve the issue. Essentially what we would propose for your revie would be the development in the City of a . . . . .something that for want of a bett name might be called a utilities commission. A commission that would be charged with the responsibility of coordinating the entire water program of the entire City. Also that would include all of the duties that you presently have and the responsibilities that you have as members of this Board. Also it would include 2 the responsi bi 1 i ties of the water system of the City , but in addition to that we would probably feel that it ought to incl ude other important uti 1 i ties that the City is invol ved in. For example, it would incl ude the sewer systems of the Ci tj including the expansion of the Enci na Plant and the 1 ocati ng of reclamation projt the management of reclaimed water and its disposal and, of course, the managemen' and disposal and service of a1 1 of the water systems that both you and the City I provide. So it would be an expanded commission that would be involved in probab' water and its treatment in every aspect and not just the purveying of potable wa' or reclaimed water. It would be, we think, an addition to the community and to the City that would a1 low better coordination of planning processes and better coordination of the sewer and water systems. They seem to operate in a little b of a disjointed rnethod in that they're not a part of the same commission under tl same leadership. As to how such a commission, a utilities commission, could be I - - 3- I establjshed, would be something that would need to be worked out between your Board and our Council. We're suggesting that perhaps we could sit down with a Council committee and a Board committee appointed to help work out the details to where it would meet the needs of both organizations, but we think it has some possibilities to maybe resolve the issue. Where it would pull the entire plannin and management process of water and sewer and all of its ramifications under one jurisdiction as both your Board and our Council have felt the need to do over man years, but it would also allow it to take on even greater and expanded duties tha would correlate all of the various aspects of water treatment and water service. I We ...... we don't have any details .... we didn't intend to work out any details. We thought that the idea though might be a way the Board and the Counc- could move in the direction that would work out and alleviate the need of going through a long and difficult conflict in trying to unify the districts and the City. Again, the ideal would be for both the Board and the City to work togethel in working out any details or any variations of the concept. Conceptually it's just to pull all of the service under one commission and how that commission is organized and how it operates is something yet to be determined, but I think thal it does essentially do what the conflict would end up trying to produce, either from one point of view ..... from our point of view or from your point of view, an it perhaps would allow us to do it in a ..... an arrangement where we work togeth I in sol vi ng the problem rather than doing it through conflict. That, basically, is all that I have to present. I'm not asking for a response other than, unless you have questions or concerns or something that you wish to respond, but essentially we're asking for the Board to give it considera and in time, after you feel that you've made a decision, just let us know." PRESIDENT MAC LEOD: "Thank you very much. I don't really think we sh -4- I get involved in questions and answers at this time. I think it'd be much better get together with you. We're ready any time to sit down and talk. One suggestic of course, that Maybe you'd withdraw that petition first. Maybe you don't have i do that. ' ,~ PACKARD: "That we do what, again, I .....I' I MAC LEOD: "Withdraw the petition." BONAS : "To LAFCO . '' I PACKARD: "Yes. We think that this can be done and our review of this concept CI be done that would not interfere with either the progress or the delay of that. We ..... I think the petition was served only to get the wheels rolling so that t issue can be resolved by the voters. And this .... this would alleviate the need such a process but to withdraw it at this time when we don't even know whether i a possibility or not may not be in the best interest of the entire process. In other words, we don't really feel that that ought to be an issue as to whether t an acceptable compromise 'because again, there's no question that if the City can work it out amicably between the two boards, two bodies, there would certainly b no need for that to proceed and it would be withdrawn if it were worked out, ob- vi ously ." MAC LEOD: "O.K. First, I don't think the Board is, at this moment, going to ma any decisions, but we will take it under advisement immediately and .......' PACKARD: "We certainly wouldn't expect any response at this point and you certa would need the opportunity to meet together in your own circle and evaluate what the possibilities are. We hope you recognize that in this suggestion we are not -5- I outlining what ought to be done; we are merely opening up a possibility, a concer I that would, we think, be for the good of the City and we think that it very well could be for the good of the District. How you varied people would be i nvol ved and how our people would be involved would be .something that would have to be worked out between the groups in trying to set up a detailed arrangement. We're not suggesting any special way or any special thing. The concept of a utilities commission, we think, has a proven ...... is a proven concept in other communities and it very we1 1 may not only serve we1 1 for our community but also for the reso- 1 ution of the problem that we are now faced with in trying to resolve the water question. And I might mention that we do appreciate the chance to, on very short notice, to come and perhaps interfere with your regular scheduled agenda, but we just felt that if there was ever a time to talk it would be now. The further dov the road it gets the more difficult it will be and so we thought that if compromi is to take place and negotiations and working out the problems is to take place, rather than continue the process that has been instituted, now would be the best time. 'I MAC LEOD: "We appreciate your coming. Paul , did you have any comments?" I PAUL SWIRSKY: "Not today." PACKARD: "Thank you very, very much. I' MAC LEOD: ' "We're going to have a coffee break and you're all welcome to stay." - - b- I