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HomeMy WebLinkAbout1981-05-06; Municipal Water District; MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF COSTA REAL MUNI- CIPAL WATER DISTRICT, HELD ON MAY 6, 1981, AT 2:00 P.M. AT 5050 EL CAMINO REAL , CARLSBAD , CALI FORN IA 92008 : The meeting was called to order at 2:06 P.M. by President MacLeod with Directors Bonas , Kelly, Maerkl e and MacLeod answering roll call. (Director Smith arrived at 2:45 P.M.) .Also present were General Manager Meadows, Accounting Manager Jackson, Superintendent of Operations Musser, Legal Counsel Swirsky, District Engineer Kubota and Executive Secretary. Utilities and Maintenance Director Greer of the City of Carlsbad and Wilda Simpson also attended. Approval of Minutes: Upon motion of Director Maerkle, seconded by Director Bonas and unanimously carried the minutes of the regular meeting of April 15, 1981, were approved as correctec I Ora 1 Commun i cations from the Audience: None Committee Reports: San Diego County Water Authority Interruptible Water Pricing Director Maerkle. advised that the next at which time a decision regarding the Water Authority's policy should be reach Pipe1 ine No. 5 Construction President MacLeod reported that he and Accounting Manager Jackson attended the groundbreaking ceremony at the location of the Pipeline No. 5 connection. He got some very good pictures and will show them at the next Board meeting. Genstar (a .Canadian-based corporation) is building this line. Association of Water Reclamation Director Bonas advised that this group's Agencies of North County next meeting is May 7 at 9:00 A". here at Costa Real MWD. Mr. John Gaston, the State's Chief of Sanitation and Engineering Department of Health Services, wil- speak on "Pathogen Survival in Sludge Stabilization Processes." Also, Bill Fannon will be giving a status report on-the preliminary engineering report he is doing. San Diego Region Water Director Bonas advised that the next Reclamation Agency meeting will be on May 22 at 8:OO A.M. at Olivenhain MWD. She then reported on the meeting of April 17 at which Bert E7 kins and Harold Ball tal ked about thei trip to Washington to get funding for the 3M sludge process. The reception for their demonstration was enthusiastic and they expect to get $200,000 from EPA. She added that Dr. George 14ilson from Sacramento is so enthused over the process that he is working at no charge on a method to help cut the rocess si and time in half by improving some of the first phases of their trea ! ment syst After discussion, Director Bonas made a motion to send letters of appreciation to our congressman and the various people who viewed' the demonstration of the sludge process, seconded by Director Maerkle and unanimously carried. Personnel Comi ttee The Manager distributed copies of a memc 1981-82 Salaries and Benefits outlining the employees' requests for 1981 -82. The Personnel Committee will be making their recommendations to the Board at a later date. Authority meeting is tomorrow, May 7, I u General Manager : Operations Revisions to Agreement 'with Olivenhain Municipal Water District received a request from Olivenhain MWD Manager Meadows advised that he has to make two minor changes in our agreement with OMWD covering emergency inter- connections as follows: (1 ) that a new section be added under "Terms" that would state, "(c) this agreement is entered into between Olivenhain and Costa Real on the condition that Costa Real remain an independent special district with an independent elected Board of Directors pursuant to the Municipal Wate District Law of 1911, and in the event there is any change in the status of Costa Real this agreement is void and of no further force and effect.", and (2) In the clause regarding the termination of the agreement, change "writte notice of one year" to "written notice of five days." Manager Meadows then ask Legal Counse7 for his comments and recommendations. Legal Counsel Swirsky had no objections and recommended that the Board authorize the revised agreement. Director Maerkle made the motion authorizing the revisions, seconded by Direct0 Kelly and unanimously carried. I Revision to Agreement with Manager Meadows referred to a letter from San Marcos County Water District Manager McKay of San Marcos CWD requestin Agreement so that San Marcos will assume operation and maintenance of the Alga Road pipeline and the metering station. This can be done in paragraph 10, page 6 of the agreement, by'transposing "Carlsbad" with "San Marcos" and "San Marcos with "Carlsbad." The Manager added that District Engineer Kubota recommends addition of a clause which basically would change the arrangement, if we were to agree with the request from San Marcos, so that when we develop the LaCosta high reservoir and' move the existing meteri-ng station eastward, that portion of the line which then becomes solely necessary for use by our District then reverts to us for operation and maintenance. The agreement we have with San Marcos would then be changed to cover only that portion.of the line in which San Marcos has an interest. Legal Counsel Swirsky concurred with the change to Section 10 as described above with the following provision: "Carlsbad (now known as Costa Real) shall have the right to assume the maintenance and oper- ation of any portion of the pipeline which in the future is for the sole use and benefit of Carlsbad. Such rights shall be exercised by Carlsbad giving written notice of the desire to assume the maintenance and operation of a port. of the pipeline to San Marcos. Carlsbad shall assume the maintenance and op- eration of the requested portion of the pipeline only after San Marcos has agreed to the request of Carlsbad." Carlsbad as used here refers to Costa Rea' and is used so the entire agreement doesn't have to be rewritten. This additic will cover the situation that the Engineer had in mind. Legal Counsel then recommended that the Board approve the amendment to the agreement of January i972 and authorize the President and Secretary to execute the amendment. Di- rector Kelly made the motion, seconded by Director Maerkle and unanimously car modifications in our Alga Road Pipeline Superintendent of Operations Musser then gave the lake level at 496.9 feet I with flows from Station 1 ,at 17 c.f.s. and from Station-4 at 1 c.f.s. Other operations have been routine. Finance and Administration Statement of Revenues and Accounting Manager Jackson reviewed the Expenses statement of revenues and expenses for t period ending December 31, 1980, copies of which were distributed to the Board. She also advised that the computer is now working well on water billing. She explained how the billing system i: set up with a follow-up bill for del inquent accounts. Discussion f.ol1 owed ant Director Maerkle asked about the old NCR 299 billing machine. Mrs. Jackson advised that NCR has put out the word to their L.A. staff that this equipment is for sale. Recess : President MacLeod called for a recess ai 3:04 P.M. The meeting reconvened at 3:; Safe Deposit Box Director Maerkl e referred to the Di stric safe deposit box at Security Pacific Ba for which we pay $24.00 a year. He advised that we can get a box at Southwes Bank at no charge and made a motion to move our bonds to a box at Southwest B and have all the Directors as well as General Manager Meadows and Accounting Manaqer Jackson on the signature card, seconded by Director Bonas and unani- I mousiy carried. Purchase Orders: Skip Loader General Manager Meadows asked for Board approval of the specifications as maile in the minutes packet and authorization to go to bid for a skip loader. He would then come back to the Board, when the bias are in, for a decision. Dis cussion followed. Director Maerkle suggested adding in backhoe adaptation capability to get a better bid price on the whole package. Dfrector Smith determined from Roger Greer that the City of Carlsbad already has this equipn and felt we should table this request until after a possible election in November so as to avoid duplication in the event the City should win the elec After further discussion Director Maerkle made a motion to tab1 e this request seconded by Director Smith and unanimously carried. -2- May 6, 1981 P.O. 51-2890 - Don General Manager Meadows requested Board Hubbard Contracting approval of P.O. 51-2890 to Don Hubbard Contracting for installation of a tee and gate valves on I.D. 2 line in the amount of $3500.00. Director Maerkle made the motion to ratify, seconded by Director Smith and unanimously carried. P.O. 51 -2902 - Rockwell The Manager asked for Board approval of for three 2" water meters for inventory . International , P.O. 51-2902 to Rockwell International I for a total of $757.16 plus freight. Director Maerkle made the motion to ratif seconded by Director Kelly and unanimously carried. P.O. Box 51-2896 - Rockwell Manager Meadows requested Board approval International of P.O. 51-2896 to Rockwell International of $830.91 plus freight. Director Kelly made the motion to ratify, seconded by Director Bonas and unanimously carried. Other Matters: The Manager reminded the Board and staff (where applicable) to reimburse the District for their spouses' dinners at the quarterly meeting of the Water Agencies Association on April 16. Another reminder concerned the Association of California Water Agencies' SprinS Conference, May 12-15 in Anaheim. Manager Meadows announced that he will be on the program (May 12) of the Public Affairs Workshop as a speaker. District Engineer: Reimbursement Agreement: Palomar District Engineer Kubota referred to his for two 3" turbo meters in the amount Airport Business Park -. ~~!,'.;.A,~~'~~-' . Y : memo dated May 1, 1981 , concerning this reimbursement agreement which was discus: at the 1 ast Board meeting. Legal Counsel Swirsky then distributed a summary or review of Ordinance No. 26 and said that the provisions in this ordinance do not cover the pressure-reducing station under question. Legal Counsel recom- mended either revising Ordinance 26 or adopting a resolution to provide under the existing ordinance that such projects as the one under consideration be treated on an individual basis. After discussion, upon motion of Director Maer seconded by Director Kelly, Resolution Nc Resolution No. 409 409, entitled: "RESOLUTION OF THE BOARD Additional Rules for Con- OF DIRECTORS OF COSTA REAL MUNICIPAL WATf struction of Facilities DISTRICT ADOPTING ADDITIONAL RULES AND for Costa Real Municipal REGULATIONS FOR CONSTRUCTION OF FACILITII Water District by Parties FOR COSTA REAL MUNICIPAL WATER DISTRICT Other Than Costa Real BY PARTIES OTHER THAN THE COSTA REAL Municipal Water District: MUNICIPAL WATER DISTRICT AND PROCEDURE I FOR REIMBURSEMENT THEREOF, IF ANY," was adopted by the following vote: AYES: Directors: Kelly, Maerkle and MacLeod NOES : Directors: Bonas and Smith ABSENT: Directors: None Discussion then went back to the reimbursement agreement in question. Directo' Smith verified from Legal Counsel Swirsky that Ordinance No. 26 is not applical to a pressure-reducing station. Director Bonas asked if $80.00 per acre (fee to future users) would recoup the reimbursement ($37,796.00) which District Engineer Kubota is recommending be made to Palomar Airport Business Park. Di- rector Maerkle made a motion to proceed with the reimbursement as covered on page 2 of Mr. Kubota's memo to the Board, as follows: I "a. Adopt the plat map as the "service area map" for the Reimbursement Agreement -- Palomar Airport Business Park. b. Approve the preparation of the Reimbursement Agreement pursuant to our Ordinance No. 26, with the total amount of reimbursement el igi ble by the developer in the amount of $37,796.00. c. Establish a capital contribution charge for the service area of this reimbursement agreement and direct the staff to proceed with the levying of all the charges pursuant to our Ordinance No. 26. We further recommend that this actual charge be in the amount of $80.00 per acre. 'I, - 3- May 6, 1981 seconded by Director Kelly. Director Smith questioned the mention of Ordinancc No. 26 in that memo, Legal Counsel Swirsky concurred and Director Bonas made a motion that the reimbursement agreement be clarified. Director Kelly agreed. Mr. Swi rsky then suggested the following changes to the Engineer's recommendati above : "a. Adopt the plat map as the "service area map" for the Reimbursement Agreement -- Palomar Airport Business Park. I b. Approve the preparation of the Reimbursement Agreement with the total am0un.t of the reimbursement eligible by the developer in the amount. of $37,796.00 with a maximum time element of ten years from the date of acceptance of the facility. c. Establish a capital contribution charge for the service area of this reimbursement agreement and direct the staff to proceed with the 1 evying of a charge in the amount of $80.00 per acre. I' Director.Maerkle concurred with the changes and revised his motion to proceed with the reimbursement agreement following a., b., and c. above, seconded by Director Kelly and carried by the foll owing vote: AYES : Directors: Maerkle, Kelly and MacLeod NOES : Directors : Bonas and Smith ABSENT: Directors: None Director Bonas then recommended that in the future these reimbursement agreeme be presented to the Board in a timely way. Mr. Swirsky said that under the ne resolution, if a developer wants any reimbursement an agreement will have to be approved in advance of construction. Park and Ride Facility District Engineer Kubota displayed a sketch of this CalTrans project, de- scribing its relationship to and effect upon our existing parking lot. CalTra is now ready to go out to bid. The Engineer wanted to reaffirm the District's budget allocation of up to $15,000.00 for the District's participation, which will include the underground conduit system, plastic lines for .the sprinkler system, the drainage system and the driveway. The State has budgeted $16,400. for the first year's increment of 28 parking stalls. Completion is scheduled for next year. The drought resistant landscaping will be done jointly with San Diego County Water Authority. Carlsbad Lake Community This is the project referred to in the I CMWD 7350 - CT 73-24 last Board minutes as "California Federi Savings and Loan - South of Poinsettia.' District Engineer Kubota.advised that original Board approval on this project was given in 1974 to Covington Brothers. Because there is now a new developer (Plaza Builders) the plans have been revised to 1981 prices and the agreement: rewritten to bring them up to date. The Engineer recommended that the Board approve the plans and authorize execution of the agreements as we have all thf bonds and cash. Director Smith made a motion, seconded by Erector Kelly and unanimously carried. Discussion followed on the agreements which Legal Counst Swirsky determined i.ncluded a reimbursement clause referencing Ordinance No. i Director Smith said he thought he was voting on the plan only and felt agreemf should be.reviewed by the Board before being acted upon. He wanted his motiol to stand but only as approving the revised plan. After further discussion Mr Swirsky explained "that every time plans are approved and the developer is agreeing to put in an on-site water system, he is at the same time executing agreement in posting a security to do that work and your normal action has be to approve the plan and authorize that agreement to be signed on behalf of th Board." Legal Counsel then recommended that the motion include approving the revised plans and authori.zing the execution of two of the agreements; the pip line on-site agreement and the pipeline relocation agreement. The one coveri the pressure-reducing station will be brought back after being rewritten. Th revised motion was then unanimously carried. Palomar Airport Business Park District Engineer Kubota advised that t Lots 7 and 9, CMWD 81 -206 and 81 -207 developer has applied for fire and dome each building. He asked for Board approval of the application and plans. Di rector Bonas made the motion, seconded by Director Smith and unanimously carr I water service and posted $1500 deposit -4- May 6, 1981 Carl sbad Research Center The Engineer advised that the District ha provided input to the Planning Commission of the City of Carlsbad addressing the issue of nonpotable water service. Our District will be proceeding on the basis that nonpotable water service will con from the Costa Real's nonpotable water -system .facilities, now that the City's proposed wastewater plant in this development will not be built. Legal Counsel : No report Char1 es D. Hobbs, Inc. : Director Maerkle initiated discussion gated to pay to Charles D. Hobbs, Inc., whose final invoice exceeded the contrz total by $1521.57. Director Smith made a motion that payment be limited to thc original contract authorization of $25,000, seconded by Director Maerkle and carried by the following vote: I about the amount the District was ob1 i- AYES : Directors: Smith, Kelly, Maerkle and Macteod NOES : Directors : Bonas ABSENT: Directors : None Ratification of Checks: Upon motion of Director Maerkle, secondel by Director Smith and unanimously carriel the Board ratified the issuance of checks No. 6567 through 6616 for the period from April 15, 1981, to May 6, 1981, in the sum of $117,427.53. Directors' Reports: None Other Matters: Adjournment: None The meeting was adjourned at 5:lO P.M. t the next regular meeting of May 20, 1981 .I Respectfully submitted, _.- 7 ,.p i 7". A/ AY- - ,. . ," : ,- / I. &5&+-..d// ,.. _...* +. hM 6 "I President oFthe 9oard of Directors 6&/(53Y4&dg$t "l Sxcretary of tvBoard of Directors ;/I I -5- May 6, 1981