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HomeMy WebLinkAbout1981-05-27; Municipal Water District; MinutesMINUTES OF THE ADJOURNED REGULAR MEETING OF THE BOARD OF DIRECTORS OF COSTA REAL MUNICIPAL WATER DISTRICT, HELD ON MAY 27, 1981, AT 2:OO P.M. AT 5950 EL CAMINO REAL, CARLSBAD, CALIFORNIA 92008: The meeting was called to order at 2:02 P.M. by President MacLeod with Directors Smith, Bonas, Kei ly, Maerkle and MacLeod answering roll call. A1 so present were General Manager Meadows, Accounting Manager Jackson, Superintendent of Operations Musser, Legal Counsel Swirsky, District Engineer Kubota and Executive Secretary. Wilda Simpson (2:iO P.M.) also attended. Notice of Adjournment: Legal Counsel Swirsky presented to the official Minutes Register, a Notice of Adjournment of the regular meeting of the Board of Girectors of Costa Real Piunicipal Water District from May 20, 1981, to May 27, 1981, at 2:OO P.M., along with a Declaration of Posting signed by Florence M. Woodward. He stated that this is a reguiarly constituted meeting and anything can be brought before it. Conservation Coordinator and ilirector Bonas briefly reviewed the many Public Information Officer qualifications of Mrs. Rose Grirnrn (copies of her resume were distributed to the Board) and recommended that she be hired to assist the General Manager in the water conservation program which the Dfstrict is planning as well as in the pub1 ic information arena. Her fee is $20 .OO per hour plus automobile and tel- ephone expenses. The Manager added that with his present schedule he will not have the time to do these additional projects properly and the Water Authority has emphasized the importance of informing the public. After discussion, Di- rector Bonas made a motion authorizing the Manager to offer Mrs. Grirnm the PO- sition of Conservation Coordinator and Public Information Officer under the direction of the General Manager for a triai period of no more than six months, seconded by ijirector Maerkle and unanimously carried. Committee Reports: Executive Secretary for inclusion in the I San Diego County Water Authority Director Maerkle advised that the new Authority director representing Otay was seated at their last meeting. He is C. R. Campbell, Public Relations Officer, and replaces Glenn Reiter on the Board. Following a two-year water reuse study, the Authority Board approved by resolution an agreement between the State Water Resources Control Board, the San Diego County Water Authority, the City of San Diego and the Iounty of San Diego. They will be working on ground water studier in the San Dit :io region in cooperation with San Diego County and the U.S. Geo- logical Survey with a budget of $300,000. Director Maerkle then gave some financial statistics on Authority investments. Resolution No. 410 General Manager Meadows advised that the Water Conservation Program - Costa San Diego County Water Authority has re- Real Municipal Water District quested that the Board approve the pro- posed water conservation plan as soon as possible and forward our resolution of adoption to them so they can forward it to the Metropol itan Water District. Legal Counsel Swirsky then presented for Board approval and adoption, Resolution No. 410. Upon motion of Director Maerk seconded by Director Bonas Resolution No. 410 entitled: "RESOLUTION OF THE SERVATION STUDY FOR COSTA REAL MUNICIPAL WATER DISTRICT," was adopted by the foll owing vote: BOARD OF DIRECTORS OF COSTA REAL MUNICIPAL WATER DISTRICT ADOPTING WATER CON- AYES : Directors: Smith, Bonas, Kelly, Maerkle I and MacLeod NOES : Directors : None ABSENT: Directors: None Water Conservation, Reclamation and Reuse: Restructuring of Committee General Manager Meadows advised that the lamation and Reuse Committee has changed with District involvement in the two regional reclamation organizations and suggested that the Board might want to make some changes as the present members are not members of the District. He nature of our Water Conservation, Rec- recommended that the committee remain intact but consist of two Board members and District staff as needed. Director Maerkle made a motion approving the Manager's recommendation, seconded by Director Kelly and unanimously carried. Water Reuse Symposium Director Bonas explained that this sym- Washington , D. C. she is involved through the Association County and the San Diego Region Water Reclamation Agency. Bert Elkins has recommended this highly and would like to attend. The cost of air fare is ap- proximately $400.00 and the registration fee is $75.00. She said she would like to attend if the Board would authorize it. After discussion the Board decided to table this temporarily. Personnel Commi ttee : 1981 -82 Sal aries and Benefits General Manager Meadows advised that he August 23-28, 1981 posium concerns the programs in which of Water Reclamation Agencies of North I had recommendations to present to the Board and suggested a closed session. Closed Session: At 2:42 P.M. Director Maerkle made a motion to go into closed session for personnel matters, seconded by Director Bonas and unanimously carried. Legal Counsel Swirsky advised that upon motion of Director Maerkie, seconded by Director Bonas and unanimously carried, the Board went out of closed session at 3:47 P.M. and returned to regular session with all Board members present. Recess : President MacLeod called for a recess at 3:48 P.M. The meeting reconvened at 4:OO P.M. General Manager: Operations: Squires Dam Road Resurfacing The Manager reported that the Board had formal set of specifications. District Engineer Kubota then presented a set of formal documents, inviting bids, information to bidders, a bid form, a contract form, detailed specifications (asphalt overlay on existing blacktop) setting distance limi ts. He recommended a July 1 , 1981 , bid opening with a 15-day time limit. Director Smith made a motion approving the specifications and authorizing that we go to bid on July 1, 1981, seconded by Director Maerkle and unanimously carried. Mrs. Jackson gave the lake level at 500 feet with 19 c. f .s. from Station 1 and 1 c.f.s. from Station 4. The Manager added that we were selling up to 22 c.f.s- several days ago and anticipate fairly high deliveries with our peak season almost here. Other operations are pretty routine. The priority item at the moment is the "park and ride" next door. Finance and Administration: 1981 -82 Budget For information, the Manager advised that together the programs for 1981-82. He will bring back a draft of recommended programs. I authorized the Engineer to prepare a he is in the beginning stages of putting I Special District Financing Seminar Manager Meadows advised that the cost of June 12 , 1981 , San Diego this seminar, sponsored by the University Managers Council , is $55.00 per person. President MacLeod, as chairman of the Presidents and Managers Council, will give the welcoming address. The Manager recommended approval of attendance by the Board and staff. Director Kelly made the motion, seconded by Director Bonas ana unanimously carried. of California and the Presidents and Other Matters : Weather Station The General Manager announced that he has official weather station, in response to a request to the public from the Carls Chamber of Comerce. Requirements are that it must be attended 365 days a year offered to establish the District as an -2- May 27, 1981 with a daily phone call to the parent weather station in San Diego. The equipment will be donated. Mr. Meadows felt this would help not only the gen- eral public but also our operation, giving us a more precise measurement of weather conditions from season to season. This would be an aid in projecting water demands, etc. I NCR 299 Electronic Accounting Accounting Manager Jackson asked the Machine Board to declare this old bill ing machin as surplus equipment and authorize staff to take any bids over $500.00. Now that the computer is up and running we no longer have any use for it and NCR said we would be 1 ucky to get any more than that on the open.market. After discussion Director Maerkle made a motion to declare the NCR 299 as surpi us equipment, seconded by Director Kelly and unan- imously carried. Director Bonas then made a motion authorizing staff to ad- vertise the NCR 299 for sal e with a minimum bid of $500.00, seconded by Direct Smith and unanimously carried. District Engineer: Master Plan for Public Water District Engineer Kubota advised that System, I.D. 2 and 3, Palomar copies of this master plan were distribL Airport Area at the last Board meeting. He recommenc putting it on the agenda for the next meeting for discussion. Our usual procedure would then be to call a formal public hearing with notice in the newspaper and invitations to property owner: of record to solicit their comments on the master plan. At the conciusion of the public hearing we can then move to an adoption of the plan. (continued bel ow) Buena Sanitation District The Engineer displayed a map and pointec Effluent Pipe1 ine - Outlets out the route this line follows startinc at Green Oaks Ranch and proceeding throL our District. He recommended that the Board approve two "T" outlets on this line. He can then prepare a feasibility plan for presentation at the next meeting. A quotation on the two outlets from Carver Construction is for $615. each totalling $1230.00. The pipeline is being built by Daon Corporation. 01 agreement will be with Daon Corporation and we will place our order for the th outlets with them. Following the Memo of Understanding when the line is compl Daon will deed it over to the Buena Sanitation District-. After discussion, Director Maerkle made a motion approving expenditure of $1230 payable to Daon Corporation for two outlets, seconded by Director Bonas and unanimously Carrie Bank of America Building District Engineer Kubota advised that th Water Main Extension Fire Department is requiring a fire hydr on the site of the new Bank of America a El Camino Real and Camino Vida Roble, which entails a formal pipeline extensio The Engineer recommended approval of the extension. Director Smith,made a motion approving the Bank of America pipeline extension, seconded by Director Bonas and unanimously carried. Squires Dam Survey The Engineer requested Board authorizati to have the annual licensed survey (maxi cost $20C. 03) performed at the Squires Dam, as required by our State permi t. results are then sent to the State. After discussion, Director Smith made the motion, seconded by Director Bonas and unanimously carried. LaCosta Reimbursement Study the meeting, are for information only, but recommended retaining then! for refe This also follows for the I.D. 3 study, distributed at a previous meeting. Leonard Izbicki The Engineer advised that he, Director Musser met with Mr. Izbicki at his condo development and will have a plan to present to the Board at the next meeting. Master Plan. .. .Palomar (see above) The Engineer advised that there has been a substantial response from property owners who volunteered to make a payment at this time. I I District Engineer Kubota advised that copies of this study, distributed prior Maerkle and Superintendent of Operations - 2- Legal Counsel : Resolution No. 411 Legal Counsel Swi rsky advised the Board Accepting Offer of Dedication of of receipt of an Offer of Dedication Easement - Birtcher Business Center of Easement from the developer of the Board approval and adoption of Resolution No. 411. Upon motion of Director Smith, seconded by Director Maerkle, Resolution No. 411, entitled: "RESO- LUTION OF THE BOARD OF DIRECTORS OF COSTA REAL MUNICIPAL WATER DISTRICT ACCEPT11 OFFER OF DEDICATION OF AN EASEMENT FOR WATER LINES AND APPURTENANCES OVER ALL Birtcher Business Center and recommended I OF LOT 18, CARLSBAD TRACT NO. 80-27 (BIRTCHER BUSINESS CENTER)," was adopted by the following. vote: AYES: Directors: Smith, Bonas, Kelly, Maerkle and MacLeod NOES : Di rectors : None ABSENT: Directors : None Adjournment: The meeting was adjourned at 4:36 P.M. to the next regular meeting of June 3, 1981. Respectfully submitted, - ,;; <""" --. /....' ,:" '7 , J&/ .- , >&.&/&:- ,/.gpyF-% Pire%i-d&t of the Bozrd of Directors M / I -4-