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HomeMy WebLinkAbout1982-01-06; Municipal Water District; MinutesI MINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF COSTA REAL MUNI- CIPAL WATER DISTRICT, HELD ON JANUARY 6, 1982, AT 2:OO P.M. AT 5950 EL CAMINO REAL, CARLSBAD, CALIFORNIA 92008: The meeting was called to order at 2:04 P.M. by President MacLeod with Direct0 Almack, Bonas, Kelly, Flaerkle and MacLeod answering roll call. Also present were General Manager Meadows, Accounting Manager Brammell, Superintendent of Operations Musser, Legal Counsel Swirsky, District Engineer Kubota and Exec- utive Secretary. Lee El rod of Woodside/Kubota, Roger Greer, Ruth Honnold, Wilda Simpson and several representatives of companies making bids also at- tended. Approval of Minutes: Upon motion of Director Maerkle, seconde by Director Bonas and unanimously Carrie the minutes of the regular meeting of December 16, 1981, were approved as corrected. New Accounting Manager - Thomas Brammell Oral Communications from the Audience: General Manager Meadows introduced our new staff member, Tom Brammell. Preside] MacLeod welcomed him aboard. None Bid Opening: Water Main Extension Legal Counsel Swirsky announced that thi for Encina Water Pollution Control is the time and place for the bid openinl Facility - CMWD 79-109: for the water main extension for the Enc Water Pollution Control Facility. He rel the total from each bid aloud and the Engineer wrote each amount and the bidde. name on the chalkboard. They were as follows (in the order of time received) : I Don Hubbard Contracting $25,833.10 Draves Pipe1 ine 24,015.73 A; M. Ortega 28,213.00 Horizons Construction 22,253.53 R. K. 0. Construction 25,640.70 Harriman McNulty Inc. 29,025.00 Mur-Vic Construction Co. , Inc. 24,317.00 Dietrich Corp. 23,290.95 Thibodo Construction Co., Inc. 29,297.00 D. V. Y. Construction Co. 32 , 563.08 Legal Counsel advised that all bids were accompanied by a bid bond. President MacLeod instructed the Attorney and Engineer to review the bid packets and brir back a recommendation to the next Board meeting. Committee Reports: I San Diego County Water hthority: Director Maerkle reported that at the December meeting Yilt Emerson, General Manager of the Otay Water District, was appointed to complete the term of the resigning board member from Otay. P.E.R.S. will now use the employee's last year instead of the last three years to determine the retirement figure. Watei del iveries in November 1981 were 129% of the same period in 1980. Peat, Marwic and Mitchell were appointed to do the audit for the coming year for a fee of $12,500, Messrs. Doe and Griffin have advised that some of the people in Los Angeles want to lower taxes and increase the price of water. Metropolitan Wate District will be tightening down and charging penalties for late payment. Water Conservation , Recl amat ion and Reuse: Rose Grimm - Mileage Director Bonas read a letter she receivec allowance of $125 per month not covering her expenditures. Discussion followec and President MacLeod asked the Personnel Committee to review this and bring back a recommendation to the next Board meeting. Essay Contest Director Bonas asked about this contest Rose Grimm, in coordination with the Advisory Council (Julie Nygaard) , held this contest for the local fifth arades. Discussion followed. from Rose Grimm regarding her mileage and the General Manager explained that Association of Water Reclamation Director Bonas advised that the next Agencies of North County: meeting will be here tomorrow morning the planning directors or their representatives from various neighboring com- munities. at 9:00 A.M. The program will include San Diego Region Water Reclamation Agency: No report Engineering and Operations: Request to Install Radio Trans- General Manager Meadows advised that the mission Equipment at Squires Dam Encina W.P.C.F. has requested permission Facil i ty (Encina Water Pol 1 ution to install a radio antenna on the KKOS Control Faci 1 i ty) : . tower at our Squires Dam. The committee has no objections. Legal Counsel advise that the present three-way contract (District, KKOS and City of Carlsbad) woul require an amendment which his office can draft. After discussion Director Maerkle made a motion giving permission to Encina W.P.C.F. to install the transmitter and authorizing Legal Counsel to amend the present contract (with the stipulation that Encina do any necessary 1 eg. work), seconded by Director Kelly and unanimously carried. I Renovation of Squires Dam Chlor- Manager Meadows explained that one of th ination Facilities: two chlorinators is out of service and the second one has been in use for twent or more years. Both units as well as the metering facility should be replaced The Health Department has indicated they would like to see two chlorinators in operating condition with one to serve as backup. The Manager added that this need has been anticipated and is a budgeted item; the committee has discussed it and feels we should proceed. The question of seeking bids was mentioned. Legal Counsel advised that this project, budgeted at $12,000, will require specific equipment at different times and will probably require more than one purchase order. At the present all that is required from the Soard is approva for the staff to proceed with the project; staff will come back to the Board before any money is spent. Director Maerkle made the motion to proceed with the renovation, seconded by Director Almack and unanimously carried. Tri-Agency Pipeline Extension see "District Engineer" below. to Squires Reservoir: Permanent Residence at Squires Dam Director Maerkle suggested the possibili of building a permanent residence where we now have a mobilehome at the dam. Discussion followed and President MacLeo asked the Engineering and Operations Committee to meet on this and bring back a recommendation. General Manager: I Operations: The General Manager advised that the Wat Authority has shut us down as of yesterd to continue until Friday morning so they can make the connection between the existing fourth barrel and the new pipeline No. 5. Superintendent of Operatio Musser then demonstrated, using a transparency showing our pipeline system, how we operate our system in this type of situation. Discussion followed. The Superintendent then advised that the lake elevation is 501.6 feet and prio to the shutdown yesterday we were buying 10 c.f.s. from Station No. 1 and 1% c.f.s. from Station No. 3. A large part of the water from No. 3 was strictly irrigation. He added that so far in January we have had 1.24" of rain. Recess: President MacLeod called for a recess at I. 2:58 P.M. The meeting reconvened at 3:21 P.M. Finance and Administration: The General Manager advised that Harold will be meeting next week. Mr. Hickey has said that he will be at the next Board meeting with the audit report. Purchase Orders: Replacement Pick-up Truck: The General Manager referred to the quo- Hickey (auditor), Tom Brammell and himse tations (copies in minutes packet) for -7- lant,=v\l F, lQR3 replacement of pick-up truck No. 27. Four of the five dealers approached have responded and-all basically meet minimum specifications with some exceptions. After discussion, and upon Legal Counsel's comment that, based upon the spec- ifications required by the District, the Toyota is the lowest bid, Director .Bonas made a motion to accept the Toyota bid ($5,215.73) , seconded by Director Kelly and unanimously carried. I California Special Districts General Manager Meadows referred to a Association: statement from this association billing us for 1982 annual dues of $960. After discussion Director Kelly made a motion not to renew membership, seconded by Director Maerkle .and unanimously carried. Water Agencies Association of San The Manager advised the Board that the Diego County - Quarterly Meeting ' next meeting will be held on Thursday, in San Diego. Discussion followed and staff will make the reservations. January 21, 1982, at the University Cluk Waiver from LAFCO re .Exercise of Manager Meadows advised that we have bee Latent Powers granted a waiver by LAFCO regarding the exercise of latent powers for a power- generating facility. There are still several steps we must take, i.e., filin! with the Federal Energy Regulatory Commission, etc., but we are moving right along. There will be more on this when -we get into the Tri-Agency Pipeline project because. the power-generating facility will be connected to it. Hydro-Power Analysis - U.C. Davis Director Bonas suggested that the Managc March 29 - April 2 might want to write Dr. Otto Helwig, Prc fessor of the Civil Engineering Departmt at the University of California-Davis, regarding a course for water resources engineers on the design of reservoir systems for hydro-power. Discussion fol- lowed and Director Maerkle advised that the Metropolitan Water District has actually installed a number of stations and he feels that we can benefit more from their actual experience; they are in the process of establishing classes, District Engineer: Tri-Agency Pipe1 ine Extension to District Engineer Kubota, using a map, Squires Reservoir - CMWD 0709 explained the location and design of th. proposed extension. There will be 2400 additional feet of 21" high pressure steel pipe (thinwall steel wound with prestressed wire for strength). He asked for Board approval of the plans and specifications. After discussion Director Maerkle made a motion authorizing the advertising for bid and approving the plans and specifications, seconded by Director Almack and unanimously carried. Squires Dam I1 - CMWD 81-118 The District Engineer suggested develop an overall program for the planning for Squires Dam 11. It should move in a timely way, with an EIR to satisfy the. Division of Dam Inspection & Safety as well as the Health Department. He fee there is particular urgency due to the development of a residential community (in Oceanside) just downstream of our proposed site. Discussion followed and it was established that the proper authorities in Oceanside were notified whe the District first became aware of the intention to build a residential area near the dam site. Use of signs to mark the proposed site were discussed but no action was taken. After further discussion it was decided that the Engi- neering and Operations Committee would meet and bring back recommendations to the Board. Carlsbad Research Center District Engineer Kubota recommended (one for the 1 and outside the Center I , I. CMWD 79-205 Board acceptance of two easement deeds and one for the land inside) executed by the Carlsbad Research Center. Direc Kelly made the motion to accept, seconded by Director Maerkle and unanimously carried. Fairways South - LaCosta The Engineer referred to this condomini CM!.JD 80-407 ( Ki rkori an) subdivision and recommended authorizati for the Board President and Secretary t sign the original tract map. Director Kelly made the motion, seconded by Di- rector Bonas and unanimously carried. -3- Jan:lary 6, 1982 I Templin Heights Unit 3 (Scheffler) The District Engineer advised that we ar CMMD 82-301 - Information Item working with the Scheffler family and tk new subdivision called Mar y Montanas (ocean and mountains). They will be meeting with the City people concerning our 20" line in Chestnut Avenue. The District Engineer has recommended to the City Engineer's office, as well as the developer's engineers, that in the opinion of the District the TAP line should ga through this subdivision area before they subdivide. After discuss' Director Bonas made a motion that the District's Engineering and Operations Committee meet with the City's Engineering Committee on this pipeline problem and the wholesale connection at the Encina Water Pollution Control Facility, seconded by Director Maerkle and unanimously carried. South Ridge Trails - Information District Engineer Kubota has had a requt . from the engineer of this development fc permission to put.Cannon Road over our pipe, cut in some areas and fill in son areas. He is evaluating this and will bring it back with a recommendation. Discussion followed. Carlsbad Airport Center - Infor- District Engineer Kubota advised that pl mation - CMWD 81-222 have been received on the development 01 the 187 acres that will make up this prc posed development. City of Carlsbad Water Department on a Kaiser Aluminum - Information .. The Engineer's office has received info! mation that Kaiser A1 uminum will be devt oping a 15 acre site on Palomar Airport High Reservoir Project The District Engineer advised that, fol- CMWD 79-1 10 . lowing the procedures approved by the Bc they have contacted Benton Engineering to obtain a proposal to do the necessary soils and geological survey to deterr the adequacy of the site to support a 6 million gallon reservoir. They have now submitted a proposal to the District to do the preliminary soils work, a geological report and seismic refraction testing (set off charges that give a profile of subsurface conditions) for an estimated cost of $2228.00 Mr. Bentc recommended that the seismic work be done at the approximate location of the proposed reservoir so a survey is needed. Rick Engineering has given a quote of $600 to do this. The Engineer requested Board authorization of these two expenditures. After discussion Director Kelly made the motion authorizing thc above-described work by Benton Engineering and Rick Engineering, seconded by Director Almack and carried, with Director Bonas abstaining. The Engineer adc that an appraiser and an environmental impact specialist have been contacted for quotes on that work. Tree Top Ltd. - Calavera Hills #2 District Engineer Kubota displayed the CMWD 81-309 - Information map on this project which will require some substantial construction to bring high pressure water to it and will call for relocation of some of our line. 1 the dedication of one of the lots for a park will require that our pump static and reservoir be moved. Discussion followed. I , Legal Counsel : Legal Counsel Swirsky presented Resol ut No. 421 with map attachment for require1 signatures. Ratification of Checks: Upon motion of Director Maerkle, second1 by Director Bonas and unanimously carril the Board ratified the issuance of Checks No. 7447 through No. 7485 for the period from December 16, 1981 , to January 6 , 1982 , in the sum of $236,562 -91. Directors' Reports: None Other: Legal Counsel Is Retainer Director Maerkl e made a proposal to inc the monthly retainer for our Legal Coun to $1400 retroactive to July 1, 1981. Director Bonas asked that this be tab1 until the next meeting. President MacLeod seconded the motion, discussion followed and it was decided that this should be reviewed by the Personnel Corn rnittee who will make a recommendation at the next Board meeting. I -4- January 6, 1982 Directors’ Per Diem Director Maerkle made a motion that any than Board meetings, be paid at the rate of $10 per meeting and 15$ per mile, to be billed to the District at the end of each month and paid out of regular .accounts payable, seconded by Director Kelly. President MacLeod suggested that this subject merited discussion before any action is taken and asked the Personnel Committee to review it and bring back a recommendation. Board member attending meetings other I Coastal Commission Director Kelly advised that he recently received three (identical ) letters from the Coastal Commission advising of a workshop on January 19 at the State Building in San Diego. Discussion followed and Directors Kelly and Bonas wil attend. Adjournment : . The meeting was adjourned at 4:52 P.M. to the next regular meeting on January 1982. Respectfully submitted, ,-: E”---. I ,+ zz ,>,% 27- A&& /g/ :, GTdent o< the Board of Directors I I , I. -L- ,1?nt1~rv 6- 198?