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HomeMy WebLinkAbout1982-03-03; Municipal Water District; MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF COSTA REAL MUNI- CIPAL WATER DISTRICT, HELD ON MARCH 3, 1982, AT 2:OO P.M. AT 5950 EL CAMINO REAL, CARLSBAD, CALIFORNIA 92008: The meeting was called to order at 2:02 P.M. by President MacLeod with Director Almack, Bonas , Kel ly, Maerkle .and MacLeod answering roll call. A1 so present were General Manager .Meadows , Accounting Manager Brammell , Legal Counsel Swirsl District Engineer Kubota, Rose Grimm and Executive Secretary. Roger Greer, Bi' Miholich, Barry Bender, Dale Gleed, Doug Woods, A. J. Skotnicki, Ruth Honnold and Wilda Simpson a1 so attended. Approval of Minutes: Upon motion of Director Maerkle, secondec carried, the minutes of the regular meeting of February 17, 1982, were approve( as mailed. Award of Contract: Tri-Agencies District Engineer Kubota advised that hi: Transmission Project/Squires Dam office has reviewed all the bids and his Extension - CMWD 81-121 recommendation is that the low bidder (Thibodo Construction Co. at $117,521.00: be awarded the contract. After discussion, Director Maerkle made a motion to award the contract to Thibodo Construction Co., seconded by Director Almack I by Director Almack and unanimously . . .- and unanimously carried. Oral Comun i cat i on s from the Audience: A Rose Grimm - Water Conservation General Manager Meadows advised that Rost Coordinator Grimm had several items and requests to meeting they had yesterday. Mrs. Grimm suggested that it is timely to have an informational Advisory Council meeting (water situation--supply and demand, dal on Peripheral Canal , etc. ). She requested Board approval to have the meeting in our Board room on Monday, March 22, at 7:30 P.M., to include the press and public. She also advised that the 1982 photography contest has been launched with a deadline of May 15. Entry forms are available here at the District, thf Chamber of Commerce, the library and camera shops. After discussion, the date and time for the Advisory Council meeting was found agreeable (no Board action necessary). Bill Miholich - El Camino Rental District Engineer Kubota advised that Mr, Miholich, proprietor of El Camino Rental has made a request to the District that he be reimbursed by anyone benefitting from a tie-in to the 8" line installed to his property three years ago to meet fire service requirements. The Engineer diagrammed on the chalkboard the layot of that line, and explained that this is not a line that was oversized at Distr request. After further discussion, President MacLeod referred the matter to tt Engineering and Operations Comittee for review and recommendation. Carlsbad Airport Business Center District Engineer Kubota referred to the present to the Board as a result of a I CMWD 81 -222 , CT 74-21A Board action taken at the meeting of February 17 y 1982 y and introduced Barry Bender of Rick Engineering, representing the developer of this project. Mr. Bender requested Board consideration to giving additional reimbursement for tht oversizing of the line being installed in their development. After discussion the Board decided to stay with their original action. The District Engineer then recommended that the Board approve the plans for the public water system (approximate cost $500,000) and authorize execution of the plans and the sub- division agreement. Director Maerkle made a motion to that effect, seconded by Director Kelly and unanimously carried. Organizational Reports: San Diego County Water Authority: No report. Director Maerkle advised thal I their next meeting is March 11, 1982. Association of Water Reclamation No report. Director Bonas advised that Agencies of North County: their next meeting is tomorrow, March 4. San Diego Region Water Reclamation Agency: Director Bonas advised that this agency is seeking additional funding in order to continue with their wetlands and live stream projects. If funding is not forthcoming from the various'government agencies they will seek an increase in the a.ssessment from the member agencies. Meanwhile they are asking the Boards of the member agencies to send letters of resolution to the representatives of the Assembly and Senate. Director Bonas said she would distribute copies of a recommended format for the letter so the Directors could review the matter before a decision is needed later in the month. Presidents ,and Managers Council of General Manager Meadows referred to the Water Utilities of San Diego County brochure (in the minutes packet) on this Seminar - March 26, 1982 seminar covering special districts rate, fee and revenue management, and commentec that it was very timely since our District will soon be involved with the budge He recommended that he, Accounting Manager Brammell and any interested Director be authorized to attend this one-day seminar. After discussion, Director MaerE made a motion approving attendance by Director Almack (Board Treasurer) , Manage Meadows and Accounting Manager Brammell , seconded by Director Kelly and unani- mously carried. Recess : President MacLeod called for a recess at I 2:58 P.M. The meeting reconvened at 3:15 P.M. . .- Special Report: Frank W. DeVore, General Manager Meadows introduced Mr. Vice President, S.D.G.&E. DeVore, invited here by Director Maerkle and our Manager after they heard his pre- sentation at the last SDCWA meeting. Mr. DeVore then spoke on the problems anc costs that have led SDG&E into the situation it is in today. Handouts were di: ' tributed. A brief question and answer session followed his presentation. Committee Reports: Engineering and Operations Director Maerkle reported on this commit1 fiscal year were discussed. They expect to be making recommendations at the nr regular Board meeting. One of the items being considered is a co-generating plant at Squires Dam. Pinhole Corrosion District Engineer Kubota advised that thr Engineering and Operations Committee has reviewed and researched this matter, as instructed at the last Board meeting, and the recommendation is to continue using copper tubing and add the requiremc of PVC sleeving. After discussion Director Maerkle made the motion to require the PVC sleeve over the copper pipe, seconded by Director Almack and unanimous1 carried . Service Planning No report. Personnel No report. General Manager: Operations The General Manager gave the reservoir It as 501 -2 feet. We are presently taking - c.f.s.; 11 c.f.s. from No. 1 and 1 c.f.s. through the TAP line. The Water Autt ority has rescheduled its shutdown to March 15-18. We will be reverse-feeding from Squires Reservoir and no problems are foreseen. Over the past few weeks the field crew has been draining and cleaning reservoirs. A leak in Alta Mira (caused by roots) has been repaired. Finance and Administration Manager Meadows referred to the annual Hickey, and a staff memo to the Board covering it item by item. Discussion followed and in response to Director Bonas's inquiry, the Manager said that with Mr. Brammell's expertise they hope to 'overhaul' our present system and address these items as well within the next six months. Accounting Manager Brammell reported that the receipts for the District in the month of February 1982 were $1 50,362 , which gives us a total of $2.7 mil 1 ion approximately for the year. We disbursed in February $208,000, some $58,000 in excess of what we received; $105,000 went to the Bank of America for bond commitments. We still have about $650,000 in excess of receipts over disburse. meeting where priorities for the coming I I management letter from our auditor, Mr. -2- March 3, 1982 ments year-to-date. The water bill from the Authority was approximately $47,00 and reflected the approximately $27,000 credit for the interruptible water; thi brings the total paid to the Water Authority for the eight months to $1.2 mill i He referred to the list of investments included in the minute packet. Purchase Orders: Proposal - Del Mar Sign The General Manager referred to this pro- Contracting posal, discussed in committee, for a 2' x blasted or routed, and installed with steel pipe, to be bricked or mortared. The proposal from Del Mar Sign Contracting is in the amount of $525 plus $31.50 tax for a total of $556.50. After discussion Director Kelly made a motion to accept the proposal and to have the sign routed, seconded by Director Maerkle and unanimously carried. District Engineer: Carlsbad Research Center In accordance with our previous arrangeme I 10' sign made of 2" redwood , either sand CMWD 79-205 , CT 81 -lOA District Engineer Kubota presented a requ for a quitclaim on the old easement and recommended formal action. After discussion Director Kelly made the motion, seconded by Director Maerkle and unanimously carried. Andrex Development, Building C The District Engineer presented a request . " CMWD 81-221 , CT 80-47 for an 8" fire connection from this de- veloper, who has agreed to the current District requirements, i.e. detector check vault, etc. Upon the Engineer's rec unanimously carried. Scheffler Development District Engineer Kubota referred to dis- reviewed the matter to date. This projec was referred to the Engineering and Operations Committee for review and recom- mendation. The main concern is that the extension of the TAP line to the Eller Reservoir be done in conjunction with this development. After discussion, and upon the Engineer's advice that this will be going before the City Council, Director Kelly made a motion to accept the Engineering Committee's report that this particular line, in their opinion and in the opinion of the Board, would be constructed simultaneously with the development and that the City Council be advised of that, and that CRMWD will take the responsibility of putting the line in, seconded by Director Maerkle and unanimously carried. Encina W.P.C.F. Water Main Extension The District Engineer recommended a progr CMWD 79-109 - Progress Payment payment of $14,713.88 ($16,348.75 less th customary 10% retention fee). After dis- cussion, Director Bonas made the motion, seconded by Director Maerkle and unan- imously carried. Village Lake, San Marcos District Engineer Kubota recommended Boar ' ommendation, Director Maerkle made the motion, seconded by Director Kelly and CMWD 81-120, CT 81-19 cussions at previous Board meetings and 1 CMWD 81 -1 16 approval of the San Marcos Street Departm drawings which include the relocation of District facilities on Palomar Airport Road opposite the mobilehome park; this to be done at no cost to our District. After discussion Director Maerkle made a motion approving the plans and authorizing District officers to execute the plans for dedication, seconded by Director Bonas and unanimously carried. I Legal Counsel : Resolution No. 422 - Establishing Legal Counsel Swirsky presented Resolutio Director Emeritus and an Advisory No. 422, establishing Director Emeritus Board to the Board of Directors and an Advisor-y Board to the Board of Di- rectors. Upon- motion of Director Maerkl e seconded by Director Almack, Resolution No. 422, entitled: "RESOLUTION OF THE BOARD OF DIRECTORS OF COSTA REAL MUNICIPAL WATER DISTRICT ESTABLISHING DIRECTOR EMERITUS AND AN ADVISORY BOARD TO THE BOARD OF DIRECTORS OF COSTA REAL MUNICIPA WATER DISTRICT," was adopted by the following vote: AYES : Directors : Almack , Bonas , Kel ly , Maerkle and MacLeod NOES : Directors : None ABSENT: Directors: None -3- Marrh 3. 1987 Permanent Part-time Employee Legal Counsel Swirsky advised that the cover this situation and recommended that it be referred to the Personnel Com- mittee who can work with staff to formulate a change to the personnel policy and bring it back to the Board for review. 'This was so ordered. Ratification of Checks: Upon motion of Director Maerkle, secondec by Director Kelly and unanimously carriet the Board r,atified the issuance of Checks No. 7656 through No. 7698 for the period from February 17 , 1982, to March 3, 1982 , in the sum of $271,947.76. . District's personnel policy does not I Directors' Reports: Carlsbad Chamber of Commerce Director Maerkle made a motion to appoinl Representatives Director Almack, along with the General Manager, as an official representative to the Carlsbad Chamber of Commerce, seconded by Director Bonas and unanimouslj carried. Closed Session At 4:50 P.M.' Director Maerkle made a motion to go into closed session for matters of personnel and possible litigation, seconded by Director Almack and unanimously carried. Legal Counsel Swirsky advised that upon motion of Director Maerkle, seconded by Director Kelly and unanimously carried, the Board went out of closed sessiol at 5:21 P.M. and returned to regular session with all Board members present. ' Adjournment : Upon motion of Director Maerkle, secondec by Director Bonas and unanimously carriec this regular meeting of March 3 , 1982 , was duly adjourned to March 12 , 1982 , at 9:00 A.M. This portion of the meeting was adjourned at 5:23 P.M. .- 1 Respectfully submitted, - "- ->e/. &fly-;."../;' d ,&4s /P&dent of the Board of Directors / r _-, I -4- March 3, 1982 I DECLARATION OF POSTING I, the undersigned, say: That I am a citizen of the United States, over eighteen (18) years of age, and a resident of the County of Sari. Diego, State of California, in which the within-mentioned posting occurred, and not a party to the subject cause of proceedings. I posted a copy of the attached NOTICE OF AD- JOURNMENT on the bulletin board of COSTA REAL MUNICIPAL WATER DISTRICT, located at the office of COSTA REAL MUNICIPAL WATER DISTRICT , at 5950 El Camino Real , Carlsbad , California , on March 4, 1982, and within twenty-four hours of the adjournment of the regular meeting of the Board of Directors of COSTA REAL MUNICIPAL WATER DISTRICT on March 3, 1982. I I declare, under penaity of perjury, that the fore- going is true and correct. Executed on March 4 , 1982 , at Carl sbad , Cal ifornia. I -"-.- -> A 1-, ..-YE:, - 4 ,j -J" ,: ,< ,? ." I;, , !,/ " /*<,,,/<. -/~ , ,- Florence M. Woodward NOTICE OF ADJOURNMENT I Notice is hereby given that the regular meeting of the Board of Directors of COSTA REAL MLINICIPAL WATER DISTRICT on March 3, 1982, has been adjourned to March 72, 1982, .at 9:00 A.M. in the Board room, COSTA REAL MUNICIPAL WATER DISTRICT, 5950 El Camino Real, Carl sbad , Cal ifornia. DATED: March 4, 1982. ll 4.,.<*2; 'X e: //jYx/g;7 R */ , - J ',"" FRED W. MAERK&' Secretary of COSTA REAL MUNICIPAL WATER DISTRICT and of the Board of Directors thereof I