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HomeMy WebLinkAbout1982-05-05; Municipal Water District; MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF COSTA REAL MUNICIPA! WATER DISTRICT, HELD ON MAY'5, 1982, AT 2:OO P.M. AT 5950 EL CAMINO REAL, CARLSBAD, CALIFORNIA 92008: The meeting was called to order at 2:Ol P.M. by President MacLeod with Director Almack, Bonas, Kelly, Maerkle and MacLeod answering roll call. Also present were General Manager Meadows, Accounting Manager Brammell, Superintendent of Operations Musser, Legal Counsel Swirsky, District Engineer Kubota and Executiv Secretary. Gina Germani (Carlsbad Journal), Doug Propp, A. J. Skotnicki , Ruth Honnold and Roger Greer also.attended. Approval of Minutes: Upon motion of Director Maerkle, secondec by Director Almack and unanimously carrit the minutes of the regular meeting of April 21, 1982, were approved as mailed. 1 Ora1 Communications from the Audience: None Organizational Reports: San Diego County Water Authority: Director Maerkle reported on the special decided to go into an agreement with E. F. Hutton, borrowing $6 million for repair of No. 3 aqueduct, at an interest rate of less than 10%. Their next meeting is scheduled for May 13. Association of Water Reclamati.on No report. Next meeting is tomorrow at Agencies of North County: 9 A.M. here at the District. San Diego Region Water Reclamation No report. General Manager Meadows ref€ Agency: to the annual assessment letter (copy ir agenda packet). After a brief discussic Director Kelly made a motion approving payment of the $1500 annual assessment seconded by Director Almack and unanimously carried. Presidents and Managers Council of Water Utilities: No report Committee Reports: Engineering and Operations: No report Finance: Joint Utility Billing -- General Manager Meadows advised that on District and City March 3, 1982, the District made a prop various areas in which the City and the District can work together, with uti1 billing at the top of the list of projects submitted. Staff meetings between the City and District have determined that mutual benefits might be gained. memo (in the agenda packet) Accounting Manager Brammell has out1 ined the typf of program which, if adopted, would be declared the policy of the Board. Sti has reviewed this matter with various members .of the Board (primarily the Fir Committee). The District would fund the startup cost (new software) which w' give us a chance to tailor our present program to the new program. It is ani cipated that at least one full time person will have to be added to our staf- Mr. Brammell added that what is needed from the Board at this time is agreem in principle that District staff continue meeting with City staff in working out the details. Staff would then return at a later date with details and c After discussion, Director Maerkle made a motion that the Board agree in pri with the staff proposal, and that staff continue in its negotiations with th City, seconded by Director Bonas and unanimously carried. Personnel: Amendment to Director Almack advised that after sev Personnel Pol icy committee meetings an amendment to the Personnel Policy covering part time en is being proposed and he asked Legal Counsel Swirsky to review the proposal (copies were distributed). Mr. Swirsky explained that the categories of emr in the proposed amendment are identified as regular full time and regular p? time (both of which will have probationary periods), and temporary (which ct refer to the employee or the position filled. The benefits for the regular time and the regular part time employees will differ and these benefits are detailed. Each employee will receive a copy of the new policy for which thl meeting held on April 28 at which they I to the City of Carlsbad outlining the I will sign an acknowledgment. Director Almack made a motion that the proposed amended Personnel Policy be.adopted, seconded by Director Maerkle and unanimous' carried. Special Projects: Request to Establish General Manager Meadows referred to a Transmitter Facility at Squires Dam request from Advanced Mobile Phone Service, Inc. (AMPS) to have a repeat station established on our Squires Dam site. A copy of a draft license agreeme is in the agenda packet. Management has no objection to the arrangement assumi that the company and its employees will act in a responsible manner and that th location of their facility is approved by the District. The Manager asked Lega Counsel to review the draft agreement and his proposed changes to it (see agend packet for Summary License Agreement). Legal Counsel Swirsky advised that the Special Projects Committee met with Mr. Propp and reviewed some proposed changes to AMPS' draft. The first change is t set it up as a two year lease with an option to extend. The Summary drawn up by our Legal Counsel follows the- AMPS agreement and our existing agreement wit! Cablevision so the Board can do a comparison. Discussion followed on the lo- cation chosen for the facility, but it was determined that the mutually agreed upon site should present no problems. Mr. Propp said that the proposed changes to the agreement were acceptable to AMPS, that there would be no construction during the first two years, and only soil tests and surveys would be done, other than obtaining the necessary permil After further discussion on who would benefit from the installation of this ne1 type of facility, and Legal Counsel's recommendation that the Board authorize staff to prepare a lease according to Legal Counsel's approved terms and con- ditions, in accordance with the Board's discussion, to be executed by the Pres ident and Secretary of the Board, Director Almack made a motion, seconded by Director Maerkle, and carried with one dissenting vote from Director Bonas. General Manager: I I Operations: A copy of the Operations and Mainten report as prepared by Superintendent of Operations Musser is in the agend .packet. Finance and Administration: Reports prepared by Accounting Manac Brammell covering investments as of April 1, 1982, a summary of cash on hand and a memo on the repurchase agreemer program are in the agenda packet. Tour of District'and Related General Manager Meadows referred to Facilities: prev.ious discussion concerning takir is still convenient plans will be finalized. The Manager suggested the mornil could be spent viewing the Water Authority Operations Center in Escondido, tht Shadow Ridge Wastewater Treatment Plant in Vista Irrigation District, and the Meadowlark Wastewater Reclamation Plant in San Marcos. The afternoon could bc spent touring our own system, including Squires Dam, the TAP line extension, the site of Squires Dam 11, and any other activities that will be going on thi day. It was established that the date was still satisfactory for all. Purchase Orders: P.O. 51-3063 to Rockwell Inter- General Manager Meadows requested na t i onal Board approval of P.O. 51-3063 to Rockwell International for assorted meters in the total amount of $2,198.55 plus applicable freight. Director Maerkle made the motion approving the purchase, seconded by Director Bonas an unanimously carried. Other Matters : Accounting Day 1982 The General Manager requested Boarc Brammell to attend this day long meeting on Wednesday, May 12, in San Diego c a cost of $45.00. Director Bonas made the motion, seconded by Director MaerE and unanimously carried. this tour on May 27. If this date I approval for Accounting Manager .. r "nn Recess : District Engineer: President MacLeod called for a recess at 2:47 P.M. The meeting reconvened at 3:06 P.M. Information: Anderson Park District Engin,eer Kubota advised that the EIR (81-10) for a mobile home park on El Camino Real just southeast of the Country Store. Information: CM.WD 82-207 The District Engineer referred to a map Palomar Airport Property showing areas under intensive discussion for development. Regarding the rezoning around CMWD headquarters, Roger Greer said the City is negotiating with the County for 26 acres and as a part of the negotiations the City was to get an EIR for the rezoning of the entire parcel. (NOTE: A. J. Skotnicki left at this point - 3:14 P.M.) Information: Treetops, Unlimited District Engineer Kubota displayed a map showing the location of the first sub- division which the City of Carlsbad plans to supply with water. He was notifi by the developer's engineer that the City of Carl sbad will do the water plan check. Also the City of Carlsbad will make an application to the Water Distri for two wholesale connections. Legal Counsel : Legal Counsel Swirsky called attention t the fact that the ACWA Conference confli with the date of our next regular Board meeting and recommended that at the te mination of today's Board meeting the adjournment be to Tuesday, May 18, 1982, at 2 P.M. Ratification of Checks: Upon motion of Director "aerkle, second€ by Director Almack and unanimously carri the Board ratified the issuance of Checks No. 7837 through No. 7884 for the period from April 26, 1982, to May 3, 1982, in the sum of $131,548.50, and payroll checks No. 635 through 664 in the amount of $24,902.22 for the month of April 1982. Directors' Reports: None Adjournment: Upon motion of Director Maerkle, second1 by Director Kelly and unanimously carri this regular meeting of May 5, 1982, was duly adjourned to May 18, 1982, at 2 P.M. This portion of the meeting was adjourned at 4:15 P.M. I City of Carlsbad is now considering an D Respectfully submitted., g>n,&z/x, /fl ,*&& +-Zy Pi-esi'dent of the Board of Directors I "a4 4 ; Secyetary of fh Board of Directors -3- May 5, 1982 DECLARATION OF POSTING I, the undersigned, say: I That I. am a citizen of the United States, over eighteen (18) years of age, and a resident of the County of San Diego, State of California, in which the within-mentioned posting occurred, and not a party to the subject cause of proceedings. I posted a copy of the attached NOTICE OF AD- JOURNMENT on the bulletin board of COSTA REAL MUNICIPAL WATER DISTRICT, located at the office of COSTA REAL MUNICIPAL WATER DISTRICT, at 5950 El Camino Real , Carl sbad, California, on May 6, 1982, and within twenty-four hours of the adjournment of the regular meeting of the Board of Directors of COSTA REAL MUNICIPAL WATER DISTRICT on May 5, 1982. I I declare, under penalty of perjury, that the foregoing is true and correct. Executed on May 6, 1982, at Carlsbad, California. TL ) \ IJ "-z cr, >A , [~,&*y&Jr< /\ F1 orence M. Woodward I .. NOTICE OF ADJOURNMENT 1 Notice is hereby given that the regular meeting of the Board of Directors of COSTA REAL MUNICIPAL WATER DISTRICT on May 5, 1982, has been adjourned to May 18, 1982, at 2:OO P.M. in the Board room, COSTA REAL MUNICIPAL WATER DISTRICT, 5950 El Camino Real, Carlsbad, California. I DATED: May 6, 1982. 6& &&[& ; ,,Ld FR .D W. MAERK Secretary of COSTA REAL MU IPAL WATER DISTRICT and of the Board of Directors thereof I