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HomeMy WebLinkAbout1982-06-09; Municipal Water District; MinutesMINUTES OF THE ADJOURNED MEETING OF THE BOARD OF DIRECTORS OF COSTA REAL MUNI- CIPAL WATER DISTRICT, HELD ON,JUNE 9, 1982, AT 2:00 P.M. AT 5950 EL CAMINO REAL, CARLSBAD, CALIFORNIA 92008: The meeting was called to order at 2:02 P.M. by President MacLeod with Director2 Almack, Bonas, Kelly, Maerkle and MacLeod answering roll call. Also present were General Manager Meadows, Controller Brammell, Superintendent .of Operations Musser, District Engineer Kubota and Executive Secretary. Larry Willey of the City of Carlsbad, Wil da Simpson and Ruth Honnold also attended. Notice of Adjournment: Director Maerkle presented to the Exec- official Minutes Register, a Notice of Adjournment of the regular meeting of the Board of Oirectors of Costa Real Municipal Water District from June 2, 1982 to June 9, 1982, at 2:00 P.M., along with a Declaration of Posting signed by Florence M. Woodward. He stated that this is a regularly constituted meeting and anything c:an be brought before it. utive Secretary for inclusion in the Oral Communications from the Audience: None Commi ttee Reports : Finance: Annual Audit: Selection of Auditor Director Maerkle advised that after re- firms, the rec:ommendation of the Finance Committee is the firm of Coopers and Lybrand. He made a motion that Controller Brammell notify Coopers and Lybrand that their proposal has been accepted, seconded by Director Almack and unan- imously carried. 1982-83 Water Rates: Staff Using the overhead projector General Presentation Manager Meadows and Control 1 er Brammel 1 for adjusting water rates to offset the 1982-83 increase to us from SDCWA. Ef- fective July 1i , 1982, their charge to us per acre foot will go from $138 to $155.50, a $17.50 increase. The General Manager said there is a need to review our services and the charges we make, to determine if we are charging enough, and recommended that a study be considered by the Board when the budget is established for the 1982-83 fiscal year. The Controller reviewed the history of our increases to our customers to date (relatively s-low) and emphasized that due to the projected spiraling costs of delivering the water to us, we will in turn have to pass on these increases to our users -in a more timely fashion. He too emphasized the need for consid- eration by the Board of a professional analysis of our service costs and charge Discussion followed and President MacLeod said he and Director Almack (Special Projects) will review and discuss the proposed cost study by an outside con- sultant on the premise that rate changes performed in-house can raise criticism The General Manager said he hoped the Board would continue with their discussio and review of the proposed water rate increase in order that Board action might be taken at the next Board meeting (June 16) so the increase will be effective July 1, 1982, when SDCWA increases start. viewing the proposals of six auditing u displayed graphs showing various options I Recess: General Manager: President MacLeod called for a recess at 3:02 P.M. The meeting reconvened at 3:20 P.M. Dump Truck General Manager Meadows referred to exten of the bid period (Board meeting of May 1 1982) to June 17, 1982, and said that legal counsel has advised that bid period could be shortened by one day by minute action and we can advertise to that effect, so that the bids can be opened at our next regular Board meeting on June 16, 1982. Director Maerkle made a motion to end the bid period on June 16 1982, seconded by Director Almack and unanimously carried. Grace Bates The General Manager read a letter of res- ignation from Grace Bates advising that effective July 14, 1982, she will be retiring and moving to Texas.: He added that we will be advertising to fill tk vacancy left in the office. Agreement with Oceanside: The General Manager referred to the dral City of Oceanside to split the cost and share the maintenance of the reclaimec water line across the bridge at Highway 78 and El Camino Real. This agreement is patterned after- the agreement that the District has with the City of Oceans for the fresh water pipeline. The amount to be reimbursed to the District fro Oceanside for their share of the cost of the pipeline is $13,525.79. Director Maerkle said the.Engineering and Operations Committee has reviewed this matter and he made a motion to adopt the agreement with Oceanside, seconded by Direct Kelly and unanimously carried. Hi Reservoir--Lacosta: Consider- General Manager Meadows referred to the ation of Pro,ject Phases memo and attachment (in the agenda packe prepared by District Engineer Kubota, describing the scope of work and the costs involved. The budget allocation (1981-82 budget) for this project is $20,000 but the cost will be approximatel. $11,500 in addition to the $2500 for soil evaluation. After discussion, Direc. Maerkle made a motion to proceed with. the project , seconded by Director Kelly and unanimously carried. Tri-Agency P.ipel ine The General Manager referred to a reques Extension Des i gn : from Rick Engineering, engineers for the developer of Tree Top subdivision, that we proceed w-ith this project. District Engineer Kubota reviewed his memo of June 8, 1982, to the Engineering and Operations Committee (see agenda packet) with an attached sketch indicating the areas of responsibility. Discussion followed concerning the funding of the portion to be built by the District, an( potential reimbursement to the District from future developers. Director Maerkle made a motion authorizing staff to proceed with the design, seconded by Director Elonas and unanimously carried. Site acquisition : New Reservoir' General Manager Meadows referred to Mr. in Lake Calavera Hills Area: Roy Ward's proposed arrangement with the District for a new reservoir site. Engir Kubota drew a sketch on the board showing the location of the planned 5-6 mill- gallon reservoir and reviewed his memo to the Engineering and Operations Commil dated June 8, 1982. After discussion concerning costs, Director Maerkle made a motion to accept the deed for the land from Mr. Ward, seconded by Director Bonas and unanimously carried. Squires Dam Residence The District Engineer wanted to reaffirm that the solar heating discussed at a pre vious Board meeting includes space heating as well as water heating. Discussic followed and the consensus was that both should be included. agreement between the District and the I I General Manager: Proposition 9 - Peripheral Canal General Manager Meadows asked that the on June 8, 1982. He added that he will be reporting from time to time, infor- mation from Metropol itan Water District and other agencies on any new policies that may be made, contingency plans for water rationing in case of a drought, etc. Director Bonas added that the water reclamation program will serve as an adjunct to potable water. minutes show that Proposition 9 was defea I District Engineer: Information - Ted Vallas District Engineer Kubota advised that Mr. Vallas is havinq preliminary studies done on the southeilst corner of El Camino Real and Palomar-Airport Rogd for a propos convention center. Information - Tree Tops Unlimited The District Engineer advised that a form; request has been received from Rick Engi- neering, engineer for this development, concerning the condition levied by the City that our B tank and pumping station must be removed from the present site. The developer has to enter into an agreement with us as to a future location and our Distr'ict Engineer will be meeting with the City people as to what is acceptable. Discussion followed on options. -2- June 9, 1982 T.A.P. Line Rupture District Engineer Kubota advised that our completing repairs on thfs rupture by tomorrow. Discussion followed on re- placing pipeliine used from our inventory and staff will bring a purchase order to the Board. crew has been working hard and will be Adjournment: The meeting was adjourned at 4:20 P.M. .to the next regular meeting on June 16, 1982. I Respectfully submitted, ."- -/ I /' /54/-.z4&L/ "+//<> . ,LL ( President of the Board of Directors II I -3- June 9 , 1982