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HomeMy WebLinkAbout1982-11-03; Municipal Water District; MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF COSTA REAL MUNI- CIPAL WATER DISTRICT, HELD ON NOVEMBER 3, 1982, AT 2:OO P.M. AT 5950 EL CAMIN REAL, CARLSBAD, CALIFORNIA 92008: The meeting was called to order at 2:OO P.M. by President MacLeod with Direct Almack, Bonas, Kelly, Maerkle and MacLeod answering roll call. Also present were General Manager Meadows, Controller Brammell, Superintendent of Operatio Musser, Legal Counsel Swirsky, District Engineer Kubota and Executive Secreta Roger Greer, Ruth Honnold, Wilda Simpson, Harold Engelmann and Pat O'Day also I attended. Approval of Minutes: Upon motion of Director Maerkle, second by Director Almack and unanimously carr the minutes of the regular meeting of October 20, 1982, were approved as mail Contract Award: Parking General Manager Meadows advised that th Lot Repaving District Engineer has reviewed the bid packets and checked into the qualificat of the apparent low bidder and is ready with his report. District Engineer Kubota said that upon evaluating Cocco Construction and checking with previou clients and suppliers, it was found that they have a reputation of doing good work and being financially responsible. The District Engineer recommended th the Board make the award to Cocco Construction, and after a brief discussion Director Almack made the motion to award the contract to Cocco Construction for the sum of $6,999.95, seconded by Director Maerkle and unanimously Carrie Organizational Reports: San Diego County Water Authority: Director Maerkle advised that their nex meeting will be held November 11. Association of Water Reclamation Director Bonas advised that their next Agencies of North County: meeting will be held here at the Distri on November 4 at 9:00 A.M. The prograrr General Manager Meadows and District Engineer Kubota giving a presentation on the Costa Real water reclamation master plan. San Diego Region Water Director Bonas reported briefly on thei Reclamation Agency: last meeting, held on October 22, when the contract for the new office and lab oratory was awarded. Representatives of the two newest members (San Diego Co Water Authority and Valley Center MWD) also attended. SDRWRA president, Haro Ball, was directed to write letters to several local companies requesting sarr amounts of heavy metals and hazardoud wastes for use in testing the CCBA proc The next meeting will be some time in December at Padre Dam. Committee Reports: Engineering and Operations: Director Maerkle advised that the staff met with Mr. Robert Fowler of Fowler Au mation Service to discuss his proposed labor Agreement with the District for servicing and replacement of our telemetry equipment. General Manager Meadow added that the Cistrict has budgeted $20,000 for the replacement and/or updat of our present 20 year old telemetry equipment which'monitors the level of th Santa Fe reservoir, regulates water flow north zlong El Camino Real, and oper the Squires control valve. Mr. Fowler will be designing the system and selec the equipment we need; our own crew will do the installation as much as possi After reviewing the proposed agreement (not to exceed $2,000), Director Maerk made a motion to accept the agreement, authorize the Chairman of the Board to sign it and proceed with getting our new equipment, seconded by Director Kell and unanimously carried. Squires Dam Caretaker's Residence: General Manager Meadows advised that du P1 ans and Specifications to sclme changes andjor additions to tne I I plans, the Committee feels this should continued to the next meeting. Kaster Plan of Facilities: General Manager Meadows referred to Mr. O'Day's request for a new water master plan (for area 3 on the map) at the last Board meeting and asked the District Engineer for his report. Distric.t Engineer Kubota distributed maps prepared last year when the master plan was authorized and done for areas 6 and 1 (sho be-available for review and approval at the next Board meeting). The master plan for the area in which Mr. O'Day is interested was last done in 1976. Thl Committee's recommendation is that the District should proceed with a reeval- uation of this area and take a poll of the major property owners to determine willingness to participate in the cost. After discussion, Director Maerkle made a motion to proceed, seconded by Director Kelly and unanimously carried. The General Manager referred to the District's recent awarding of a contract for a master financial feasibility study which will have two phases, the seco' of which will be based on a District-wide facilities master plan. This will provtide the District with the consultant's recommendations for financing the future capital facilities required by the District. To achieve this, we can expand on the plan for doing area 3 and include an update of the balance of the District so we will have an up-to-date master plan to provide to the fi- nancial consultants. District Engineer Kubota added that we should coordinat this work with the City so that the District and City areas are compatible. They hope to come back in two.weeks with the programming, scheduling and bud- geting of the entire proposed master plan. Lake Cal avera Hi 11 s : Easements , General Manager Meadows advised that th Dedications and Related Matters new owner of some of the Ward property is a Mr. Cedric Sanders, and asked the Di-strict IEngineer to report on the status to date. District Engineer Kubota distributed a map and reviewed the legend from a copy he put on the board. H recommended Board acceptance of easement deeds from Mr. Sanders for areas 1, 2 and,5, and a grant deed for area 6, with the understanding that we will be quitclaiming the old pump station site and the old right-of-way after the subdivide,r has replaced the pipeline. Director Kelly made the motion, second by Director Maerkle and unanimously carried. The District Engineer added that Legal Counsel Swirsky is checking on the pro recipient of the approximately $92,000 reimbursement for the water line on Tamarack ,4venue. District Engineer Kubota then requested authorization from the Board to write a letter to the City of Carlsbad that as soon as Treetops provides a bond or cash guar'antee in the amount of $75,000, the District will have all its equip moved out of the pump station site. After discussion Director Maerkle made a motion as described above, seconded by Director Almack and unanimously Carrie I I Recess: President MacLeod called for a recess a 3:03 P.M. The meeting reconvened at 3:20 P.M. Closed Session: Personnel and At 3:21 P.M. Director Maerkle made a mo Litigation to go into closed session for matters o personnel and litigation, seconded by D rector Bonas and unanimously carried. Legal Counsel Swirsky advised that upon motion of Director Maerkle, seconded Director Bonas and unanimously carried, the Board went out of closed session and returned to regular session at 4:25 P.M. with all Board members present. Personnel : Soci a1 Security With- Legal Counsel Swirsky referred to Resol drawal and Ftetirement Plan No. 407, writtw and passed on December Modifications: 7980, giving notice of intention to ter rninate the Social Security program. Tt- employees still desire to withdraw from Social Security. The District also t a program with Public Employees' Retirement System. The law provides that if you are going to change the benefits with PERS, it is necessary that the futL annual cost, as determined by an actuary, shall be made public at a public me at least two weeks prior to the adoption of any resolution involving benefits In this case the PERS supplied the actuary program. The report prepared by t actuary as of June 30, 1981, for the employees of CRMWD indicates that the aaency contribution for current service, which is a percentage that you pay f each member, is now a total of 11.435% of that person's salary. Under the nc program without Social Security, and under an unpooled program with the Publi Employees' Retirement System, th2 cost to the Costa Real Municipal Rater Dist would be 10.796L, plus the contribution that you make for prior service makir a total of 11.489% in the past and the new would be 10.250%. In this case it creates a reduction of 1.239%. Converting that to dollars, and this figure i based upon the budget which had a net salary expense of $290,811, the adoptec I -2 - Noverilber 3, 15 budget shows a total salary and employee benefits' of $355,487; this figure 1f present amounts for Social Security and Public Employees' Retirement System - a net of $290,811. This 1.239% reduction .for the first year would be $3,603. for the F'ERS program and $19,484.36 for the employer's share of the Social Security contribution for a total reduction in cost to the District of $23,0t Therefore the development of this program will actually be a reduced cost to the District. Legal Counsel will have ready at the next meeting a proposed 1 olution of the intention to amend the present retirement system program with PERS. Along with this change the employees will be requesting that survivor benefits be increased with the total cost to be paid by-the employees. Merft Awa.rds for Certification Director Maerkle made a motion to adopl the Manager's schedule of merit awards for operator certification, seconded by Director Bonas and unanimously carrit This represents phase one of this program. Pacific Governmental Consultants Director Maerkle made a motion to adop. which the District has with Pacific Governmental Consultants, to be effectivt November 1, 1982, seconded by Director Almack and unanimously carried. General Manager: Operations and Maintenance: Superintendent of Operations Musser re. ported the lake level at 491.2 feet wi1 the current flow at 25 c.f.s. About two feet per day were lost during the shutdown. Finance a.nd Administration: General Manager Meadows called attentic to the schedule of investments totalin! 2.6 million dollars. Director Maerkle made a motion ratifying the report, seconded by Director Almack and unanimously carried. Purchase Orders: P.O. 111-.3126 - Rockwell General Manager Meadows asked for Boar( International approval of P .O. 11 1-3126 to Rockwell International for gaskets and water me- totaling $1,106.41 including tax, plus any applicable freight. Director Mae1 made the motion, seconded by Director Almack and unanimously carried. District Engineer: Pub1 ic Non-Potable Water System: Copies of this draft report were distr. Draft Report - CMWD 81 -109 buted to the Board and District Engine1 Kubota said they want input from all il terested parties. He and General Manager Meadows will be making a presentat, on this report at the AWRA meeting tomorrow. LaCosta Hi Reservoir: Project District Engineer Kubota referred to tl Schedule - CMWD 79-1 10 engineering report and the environment; assessment report done by Westec Servic both dist.ributed at the first meeting in October. The appraisal report is a' in but is still confidential due to the nature of the negotiation process. The Committee is recommendjng several actions: (1) acceptance of the enginet report; (2) authorization for staff to proceed with the initial negotiations with Daorl for the acquisition of the site; and (3) authorization to proceed with the environmental review process which involves the acceptance of the il study, making a negative declaration and a public meeting for input from the parties involved. After a brief discussion, Director Maerkle nade a motion . accept the engineering report and authorize the staff to proceed with negotii with Daon and proceed with the environmental program, seconded by Director Kt and carried with Director Bonas abstaining. LaCosta South Unit 2 District Engineer Kubota requested Boa1 four meters for this project on the st1 with the understanding that the lines from meters to buildings will be coppel Director Kelly made the motion approving the request, seconded by Director Mi and unanimously carried. I an amendment to the existing contract I I Lot 199 -' CMWD 82-403 authorization for the builder to place - 3- November 3, 1' Legal Counsel : Encina Water Pol 1 ution Legal Counsel Swirsky requested the Bo2 Control Facility Agreement to-authorize staff to prepare an amend- the District, KKOS and the City of Carlsbad, to include the Encina Water Poll Control Facility and authorize the President of the Board to execute. Direci Maerkle made the motion, seconded by Director Bonas and unanimously carried. Ratification of Checks: Upon motion of Director Maerkle, seconc by Director Almack and unanimously carr the"Boarc1 ratified the issuance of accounts payable checks No. 8445 through E for the period from October 21, 1982 , through November 1 , 1982, in the sum 01 $30,411.€12, and payroll checks No. 1174 through 1185 and No. 723 through 727, dated October 22 and 25, 1982, in the total amount of $16,507.43. Directors ' Reports : California Regional Water Director Bonas reported that this agenc Quality Control Board - San will be having a public hearing on Di ego Region December 13 at 9:30 A.M. in the State office building at 1350 Front Street, Room B-109, to consider a proposed amendment to the water quality control pli for the San Diego basin. ment to the existing agreement between I Adjournment : The meeting was adjourned at 5:OO P.M. the next regular meeting on November 1; 1982. Respectfully submitted, I &&flNkg5&- - P q President of the Board of Directors I -4- November 3, 1'