HomeMy WebLinkAbout1983-07-20; Municipal Water District; MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF COSTA REAL MUNICI
WATER DISTRICT, HELD ON JULY 20, 1983, AT 2:00 P.M., AT 5950 EL CAMINO REAL, CARLSBAD, CALIFORNIA 92008:
The meeting was called to order at 2:00 p.m. by President Almack with Direct0 Bonas, Kelly, MacLeod, Maerkle and Almack answering roll call. Also present General Manager Meadows, Controller Brammell, Superintendent of Operations Mu
Legal Counsel Swirsky, District Engineer Kubota and Executive Secretary. Ros Grimm, Dick Osburn, Jim Harter (Huntington Beach Company), Doug Avis and Stev Bieri (Sammis Properties) Wayne Callahan, Pat O'Day, Paul Graham and Roger Gr also attended.
Approval of Minutes: Upon motion of Director Bonas, seconde by Director Maerkle and unanimously ca the minutes of the adjourned meeting of June 29 and the regular meeting of Ju 1983, were approved as mailed.
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Ora 1 Commun i cat i ons f rom the Audience: None
Finance Committee Report: Major Director Maerkle reviewed some of the .
Water Facilities Financing Program charged by neighboring water districts
Finance Committee's determination that our meter installation fee should be c( sistent with that charged by the City, especially since this will be handled I the District for only a short period of time before the City takes this funct. over. It is important that this fee be adjusted before the major facilities is considered. While Resolution No. 387 covers all meter sizes, the amending resolution, No. 438, will specffy actual charge only through the 2" size. An:
larger meters, agriculture or fire protection installations, will be charged at the actual constructi'on cost.
Legal Counsel Swirsky reported on the
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Concerning a major facilities charge (.MFC)., Legal Counsel Swirsky said the Di' wished to establish this charge to be effective August 1, 1983. With the Dis,
City Agreement now in effect, this fee will be collected by the City at the t the building permit is issued and will go into a capital development fund. TI EDU (Equivalent Dwelling Unit) system 'used by the City on the basis of sewer utilization is integrated into the resolution concerning major facilities chal (.Resolution No. 439).
An example of the fee scale for a 5/8" meter was written on the board (.see shc in agenda packet). Mr. Swirsky emphasized that it was the committee's recommc dation that these fees be reviewed very thoroughly prior to July 1, 1984, wher the maximum rates go into effect. The committee feels.that the Water Districl will eventually develop a schedule based upon actual demands for water rather than the EDU's. The reason for using the EDU's now is that a schedule does exist. The direct connection surcharge (.DCS) of $550 per EDU will not start until January 1, 1984 (see Resolution No. 439) and is an additional charge to a landowner who wants to tap into an existing paid-for water line for which hc
contributed no funds.
After discussion, Legal Counsel Swirsky advised that two Board actions are re( to comply with the recommendations of the Finance Committee: First, adoption a resoluti,on amending Resolution No. 387 and reducing the actual meter instal' ation fees, and second, adoption of a major facilities charge (MFC) and direr connection surcharge (DCS).
Resolution No. 438 - Amending Reso- Mr. Swirsky presented this resolution f lution No. 387 and Fixing Water Board consideration, advising that it
Service Connection Charges amends Resolution No. 387 (dated August
1979), establishing a meter installatic charge (formerly water service charge) to conform to that charged by the City of Carlsbad. Upon motion by Director Maerkle, seconded by Director MacLeod, Resolution No. 438, entitled: "A RESOLUTION OF THE BOARD OF DIRECTORS OF COS7 REAL MUNICIPAL WATER DISTRICT AMENDING RESOLUTION NO. 387 FIXING CHARGES FOR
WATER SERVICE CONNECTIONS," was adopted by the following vote:
AYES : Directors: Bonas, MacLeod, Kelly, Maerkl e and Almack
NOES : Di rectors : None
AGSENT: Directors : None
Resolution No. 439 - Establishing a Mr. Swirsky presented this resolution fc Major Facilities Charge and a Board consideration, explaining that it Direct Connection Surcharge establishes an escalating major facilit-
surcharge (DCS), both based on equivalent dwelling units. Under discussion, D. rector Kelly indicated opposition to the proposed fees, saying they were too
high. Director Bonas referred to the Major Facilities Charge in particular, al
expressed opposition on the basis that it was too low, and that developers wou' not be paying their fair share. Upon motion by Director MacLeod, seconded by Di'rector Maerkle, ResoJution No. 439, entitled: "A RESOLUTION OF THE BOARD OF
DIRECTORS OF COSTA REAL MUNICIPAL WATER DISTRICT ESTABLISHING A'MAJOR FACILITI CHARGE AND A DIRECT CONNECTION SURCHARGE," was adopted by the following vote:
charge (MFC) and a direct connection
I AYES: Directors: MacLeod , Maerkl e and Almack
NOES: Directors: Bonas and Kelly
ABSENT: None
Recess: President Almack called for a recess at
3:50 p.m. The meeting reconvened at4:O
Project Report and Actions: Squires Dam Caretaker ' s Residence
Acceptance of Project: Dick Osburn reported on the completion of the caretaker's-.residence, advising that the replacement garage doors are expected on August 2, when they will be installed. The dri.veway is being paved today. General Manager Meadows advisc that both the District Engineer and the Inspector recommend €hat the Notice 01
Completion be filed. Director Maerkle made a motion to accept the project an( authorize the secretary to file -the Noti.ce of Completion, seconded by Direct01 MacLeod and unanimously carried.
District Engineer Kubota recommended Board authorization of the final payment report, with the retention amount payable in 35 days. The contract price was
$78,828; four items were deleted from the contract at a cost of $1775; added
extra work totaled $3081.87; the fi'nal total is $80,134.87. Director Maerkl e made a motion approving progress payment to Donald M. Long Construction in th amount of $11,408.23, seconded by Director Bonas and unanimously carried.
Declaration of Surplus Mobi 1 ehome: General Manager Meadows recommended Bo action declaring the mobi 1 ehome surpl u
and open for bids. At least one person has expressed interest in purchasing Director ,Maerkle made a motion declaring the mobi 1 ehome surplus and authorizi the manager to advertise for bids, seconded by Director Kelly and unanimously carried. The ad will be run one time allowing 15 days and the written bids w be reviewed at the Board meeting of August 17.
Caretaker's Rent and Conditions: General Manager Meadows referred to hi memo in the agenda packet explaining t various considerations. Director Maerkle said the Finance Committee's recom dation is a rent of $150 per month and a stipulation that no dogs be permittc in the house. After discussion Director Maerkle made a motion to charge $15( per month rent (no dogs permitted in the house) and the District will pay thc base phone charge, seconded by Director Kelly and unanimously carried. Lega' Counsel was instructed to draw up a lease agreement between the District and
Bryan Troupe.
Arrangements for Ribbon Cutting This pending tour and ribbon cutting i
and Tour: July 27 the new caretaker's residence was disc briefly, with the Manager reviewing t\ planned itinerary. About 30 people are expected.
Organizational Reports:
San Diego County Water Authority: Director Maerkle reported briefly on, meeting of July 14. Nat Eggert advis
him that they wouldn't be able to use our slide program because previous arr rnents had already been made.
Association of Water Reclamation Director Bonas reported on this rneeti
Agencies of North County: which was an anniversary breakfast ar
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by Bill Fannon with Jack Kubota as master of ceremonies. The next meeting wi' be here at the District on August 4.
President & Managers Council General Manager Meadows reported brief' of Water Utilities: on this meeting which concerned water I
Committee Reports :
Finance: 1983-84 Water Rates: No report.
Mi scel 1 aneous : Director Maerkle made a motion to reiml
Dick Osburn for extra hours not coverec by our agreement with him on the construction of the caretaker's residence, il
the sum of $350, seconded by. Director MacLeod and unanimously carried.
Water Conservation Committee: Director Bonas advised that Rose Grimm
has ideas on trying to develop a drougl tolerant grass in our drought resistant garden. Mrs. Grimm explained her pro' posal for two test areas to try various types of seed and/or sod. The commit. suggested a maximum budget of $100. No action was taken.
Director Bonas proposed continuation of the WOW! program in the schools for another year. Director MacLeod suggested that the Board review Mrs. Grimmls report and discuss this further at the next meeting. Director Kelly added thl
the fee paid to The Grossman Company, the public relations firm we have retail might be better spent in local programs such as Mrs. Grimm has handled. Othe members of the Board seemed to agree and President Almack said the staff shou review this for the next meeting.
General Manager:
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Operations and Maintenance: Superintendent of Operations Musser ga' the lake level at 499 feet and we are
currently buying 26 c.f.s.
I Finance and Administration: General Manager Meadows advised that t' auditors are in residence and actively working on the audit of our FY 1.982-83. (See also investment list as of June 1983, in agenda packet.)
The General Manager distributed copies of a schedule indicating the target da established at the staff level for completing various parts of the new arrangm
with the City.
Purchase Orders:
P.O. 72-3213 - Rockwell The General Manager requested Board ap proval of P.O. 72-3213 to Rockwell Int national for 66 meters 5/8 x 3/4 for a total cost of $2403.83 plus freight. rector Maerkle made the motion approving the purchase order, seconded by Dire Kelly and unanimously carried.
Other Matters:
Water Agencies Association Meeting - July 28: Attendance and transportation arrangem were made for this meeting.
Semi-Annual Campaign Statements: General Manager Meadows requested the of these documents which have a deadli return date of July 31. I District Engineer:
Development Program: Exoneration District Engineer Kubota recommended f of bonds and agreements: Carlsbad action to terminate aareement of 1975 Tract 73-23: Vista de la Playa Occidental Land and exonerate the list
bonds. This has been replaced by our contract with Pacesetters. Director MacLeod made the motion, seconded by Dir
Maerkle and unanimously carried.
Monthly Report of Activities: The District Engineer referred to this report in the agenda packed and explai
it briefly.
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Avenida Encinas Pressure Regulating District Engineer Kubota referred to th Elimination of Meter: Avenida Encinas elimination of the need for this two-wa Pressure Regulating Station: meter because of the agreement with the City (see previous discussion in minute of July 6, 1983). Upon staff recommendation Director Maerkle made a motion to eliminate this meter, seconded by Director Bonas and unanimously carried.
CMWD 82-208 - Koll/Wells The District Engineer referred to previ Board action to approve District contri
bution of not to exceed $25,000 toward the relocation of our 20'' pipeline. Up Mr. Kubota's recommendation, Director Maerkle made a motion approving the plan and authorizing Legal Counsel to prepare an agreement, seconded by Director Kelly and unanimously carried.
Legal Counsel : No report.
Ratification of Checks: Upon motion of Director Maerkle, seconc by Director MacLeod and unanimously cal
the Board ratified the issuance of accounts payable checks No. 8588 through 8f and 10935 through 10991, for the period from June 30 through July 15, 1983, ir the sum of $218,287.14, and payroll checks No. 784 through 786 and 1470 throw
1488, for the period from June 30 through July 13, 1983, in the sum of $14,67:
Directors ' Reports:
San Diego Region Water Recla- Director Bonas reported on her attendat
mation Agency Meeting - Santee at this meeting where she gave a verba' resignation of the District's membersh,
in this agency. She took a tour of the new CCBA plant and displayed a sample of the product.
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Adjournment: The meeting was adjourned at 5:16 p.m. the next regular meeting on August 3,
1 Respectfully submitted,
A6 c
president of the Board of Directors
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