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HomeMy WebLinkAbout1983-09-07; Municipal Water District; MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF COSTA REAL MUNICIF WATER DISTRICT, HELD ON SEPTEMBER 7, 1983, AT 2:00 P.M., AT 5950 EL CAMINO RE! CARLSBAD, CALIFORNIA 92008: The meeting was called to order at 2:OO p.m. by President Almack with Director Bonas, MacLeod, Kelly, Maerkle and Almack answering roll call. Also present were General Manager Meadows, Controller Brammell, Superintendent of Operatior Musser, Legal Counsel Swirsky, District Engineer Kubota and Executive Secreta1 Roger Greer, Rose Grimm, Wilda Simpson and Ruth Honnold also attended. I Approval of Minutes: Upon motion of Director Maerkle, seconc by Director Bonas and unanimously carr- the minutes of the regular meeting of August 17, 1983 were approved as corre Organizational Reports: San Diego County Water Authority: Director Maerkle reported on the last ority employees' vote to drop out of Social Security was refused by S.S. Mr. Maerkle announced an open house and tour at Lake No. 5, on Friday, Septem at 9:30 A.M., sponsored by San Diego Region Water Reclamation Agency in the interest of obtaining waste water reclamation support. He advised that the Water Authority is negotiating with Hoover Dam to bring power into San Diego. The next Metropolitan Water District water rate increa will be effective October 1, 1983, but the figures are not yet known. Association of Water Reclamation Director Bonas advised that their next Agencies of North County: meeting will be held here at the Distr meeting and advised that the Water Aut tomorrow, September 8 at 9 a.m. I Committee Reports: New Committee and Organizational President Almack distributed copies 01 Assignments this 1 ist (see copy in agenda packet) proposed by him, and prepared with thc assistance and recommendations of Legal Counsel Swirsky. He reviewed the chz deletions and additions and added that the list is subject to corrections, cf or suggestions from the other Directors. President Almack then asked Legal ( Swirsky to review travel and other expenses incurred by the Directors, gettir input from each Director, and report his recommendations at the Board meetin! on October 5, 1983. Mr. Swirsky said that one of his recommendations will be that each standing 1 mittee be required to meet once a month and that present policy be changed SI this attendance will be paid. Amount of reimbursement is still to be decide1 President Almack suggested that the Board members study the assignment list discuss it further with Legal Counsel and himself. Legal Counsel added that formal action on the list is required today. Discussion followed on the possibility of unnecessary meetings and President Almack said it would be the responsibility of each committee chairman to can unnecessary meetings. See "Acceptance of Committee List" later in these minutes. I General Manager: Operations and Maintenance: General Kanager Meadows referred to t Operations Report (see agenda packet) written by Superintendent Musser. Status Report on Imp1 ementation The General Manager reviewed the stat of Water Service Agreement: of the piezometer system at Squires C aKd reported that the State has agrec in writing that it is not necessary to replace the piezoneters and instead L monitor the sand drain at the base of the dam. Mr. Meadows added that with two crews working, the level of activi'ty is pic1 up. Also, in looking over the calendar of activities for implementation of the Water Service Agreement with the City, we are moving toward January 1 when final items are due to be completed. He requested that the appropriate committees begin to take some of these items under advisement so that we can work toward implementation. President Almack suggested that the Manager talk to the appropriate committee chairman when a meeting is required. Discussion followed on Director Kelly's question concerning additional paving behind the warehouse. I Finance and Administration: Major Facilities Charge Collection The General Manager referred to the dr Agreement: City of Carlsbad agreement in the agenda packet. This needed to establish a procedure so tha the City of Carlsbad can collect fees for the District. Legal Counsel Swirsk reviewed the draft and made language change suggestions. Date of payment of these funds to the District was also considered. Upon Legal Counsel's recom- mendation, Director Maerkle made a motion to approve the agreement in concepl subject to language changes and additions by Legal Counsel, seconded by Direc Bonas and unanimously carried. Metropolitan Water District General Manager Meadows referred to a Meeting - Attended by Rose Grimm meeting called by MWD specifically to update public information representat- of their subagencies as to what MWD is doing. Mrs. Grimm attended this meet- at Mr. Meadows' request and is here to give a report. Mr. Meadows added thal his main concern is that our Board have enough information to answer possiblt questions about the large midyear rate increase from MWD. He said that SDCW,' Pete Rios is establishing a group of representatives from the various distri to work together sharing ideas and materials as well as costs. I Krs. Grimm reported that the message at the MWD meeting was stunning. Accor to the Assistant General Manager of MWD, they could be bankrupt in two years They can no longer continue to operate on water revenue sales with the prese taxing revenue of only $65 mill ion. All construction has been stopped altho plans are being continued on paper. Mr. Gough emphasized that a firm financ base is needed and both water rate and tax base should be increased. Discus followed. Water Conservation Coordinator - Mrs. Grimm said the City has loaned h Rose Grimm their new display panels as we1 1 as a projector for continuous showing oi t slides of the art posters from this past year's WOW! contest. She invited t Board and any other interested persons to view the display in the foyer near the Finance Department. General Manager Meadows advised that Mrs. Grimm has had a meeting with Elizi Fairchild and Roger Greer concerning Board approval to accept the City's of1 to publish District information in their quarterly newsletter. The draft ar layout are in his office for review with a deadline to the City of Septembel Ratification of Investments: Director MacLeod made a motion to rai the investments as of August 31, 198: (see agenda packet) seconded by Director Maerkle and unanimously carried. I Recess : President Alrnack called for a recess 3:07 p.m. The meeting reconvened at 3:25 p.m. Financial Statement: Controller Brammell advised that the draft form by the Treasurer and staff and will be ready for presentation at next Board meeting. nancial statement has been reviewed Purchase Orders: P.O. 31-3234 - Ken Dabbs Equipnlent The General Nanager asked for Board Rental : fication of this purchase order for a1 ready completed (street paving af service leaks at various locations) in the total sum of $1,040. Director M made the motion, seconded by Director MacLeod and unanimously carried. -2- Scptembc.r 7 .r 1983 P.O. 91-3236 - Coast Electric: General Manager Meadows requested Boarc approval of P.O. 91-3236 to Coast Elecl in San Marcos, for replacement of one electric pedestal for a total sum of $1 including tax. The original was damaged by a vehicle and the District will bc reimbursed. Director MacLeod made the motion approving the purchase order, seconded by Director Bonas and unanimously carried. P.O. 91-3238 - Safety Specialties: The General Manager asked for Board ap- proval of this P.O. 91-3238 to Safety Specialties in San Diego, for hydraulic trenching and shoring equipment (budgt items) at a total cost of $3,337.68 including tax. Director Maerkle made the motion approving the purchase, seconded by Director Kelly and unanimously car1 P.O. 91-3242 - Marden Susco: General Manager Meadows requested Boar consideration of P.O. 91-3242 to Marde Susco of San Marcos, various quantities of couplings, valve cans, meter boxes etc. , for inventory purposes to be used as needed, at a total cost including ' tax, of $969.09. Director Maerkle made the motion approving the purchase ord seconded by Director MacLeod and unanimously carried. Other Matters : Needs Incurred by Doubling Staff; The General Manager advised that since Facilities Committee Appointed: the increase in staff, space problems, complicated by frequent use of Distric facilities (boardroom and kitchen) by outside groups, require review and reco mendations from the Board. After discussion, President Almack appointed a special committee (Director Maerkle and himself) to review the matter and he asked Legal Counsel to provide them with an up-to-date policy on the use of the facility by outside groups. He asked the General Manager to coordinate the meeting date. I I Budget Commi ttee (speci a1 President Almack asked for volunteers commi ttee) : from the Board for a Budget Committee (which woul d fa1 1 under special commil as needed). Directors MacLeod and Bonas volunteered and were accepted. Acceptance of Comittee List: Director Maerkle made a motion to accz the list of committees as proposed by President Almack (see page one of these minutes and list in agenda packet) , seconded by Director Kelly and unanimously carried, effective as of today, September 7, 1983. District Engineer: Carl sbad Research Center - Koll District Engineer Kubota displayed a Co. Unit 2, CT 81-10, CMWD 82-204 sketch and referred to his memo in th project he recommended Board approval of the engineering construction drawin and the execution of the formal agreements for the relocation of the facilit and the construction and operation of the temporary bypass line. Director Maerkl'e made the motion, seconded by Director MacLeod and unanimously Carrie Alicante View, La Costa The District Engineer displayed a ske proposing which will necessitate rep of sections of our existing water line. Upon the District Engineer's recomm dation the Board was in accord. I40 formal action required. agenda packet. After reviewing the CT 82-26 showing the concept the developer is I Treetops - Lake Calavera Hills As an accommodation to this developer Community - CT 81-47 District Engineer Kubota recommended temporary occupancy of the first 24 L of this project. Director Maerkle made the motion, seconded by Director Mac and unanimously carried. Legal Counsel : No report. Ratification of Checks: Upon motion of Director Maerkle , secc carried, the Board ratified the issuance of accounts payable checks No. 859t through 8600 and 11103 through 11160, for the period from August 17 through 1983, in the sum of $72,331.86, and payroll checks No. 797 through 801 and by Director NacLeod and unanimously 3 Cr.ntmt)cLlr 7 - 1983 1520 through 1536, for the pay period ended August 24, 1983, in the sum of $15,129.53. Directors’ Reports: President Almack referred to the upcomi November 9-11 and asked that the Board members be prepared to make a decision on attendance at our next regular Board meeting. ACWA Conference at Disneyland on Adjournment : I The meeting was adjourned at 3:50 p.m. to the next regular meeting on Septembt 1983. Respectfully submitted, .\ I y. /(& & \ l9z President of the Board of Directors //&&- y#Ag ,/ //” Secretary of th-e ard of Directors 1 1 -4- September 7, 1983