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Home My WebLink About1983-09-21; Municipal Water District; MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF COSTA REAL MUNICIF WATER DISTRICT, HELD ON SEPTEMBER 21, 1983, AT 2:00 P.M., AT 5950 EL CAMINO RE CARLSBAD, CALIFORNIA 92008: The meeting was called to order at 2:OO p.m. by President Almack with Director Bonas , MacLeod, Kelly, Maerkle and Almack answering roll call. Also present were General Manager Meadows , Control 1 er Brammell , Superintendent of Operatior . Musser, Legal Counsel Swirsky, District Engineer Kubota and Executive Secreta) Julie Nygaard, Jim Hall , Rose Grimm, Roger Greer, Ruth Honnold, Steve Tague ar Annie Maroney (Coopers & Lybrand) a1 so attended. Approval of Minutes: Upon motion of Director Maerkle, secon' by Director Bonas and unanimously carr the minutes of the regular meeting of September 7, 1983, were approved as mai Oral Communications from the Audience: Special Presentation: Mrs. Julie Mrs. Nygaard, a member of the Carlsbad Nygaard, Carlsbad Unified School school board, and Mr. Hal 1 , manager of District: the Carlsbad Cultural Arts Center, gav a slide presentation on Carlsbad's edu cational system in an effort to counter some of the current negative attitude President Almack thanked them for an interesting and informative program. 1982-83 Audit and Financial Controller Brammell reviewed this rep0 Statements: (copy in agenda packet) which includes the audit report prepared by Coopers 2 Lybrand, and added that District Treasurer, Margaret Bonas, has reviewed the documents. Because 1983-84 will be difficult here operationally due to consc idation with the City function, the Controller recommended that a third partJ review whatever financial arrangements the District makes with the City. He said that a source of funding for major capital projects.is needed and a thir party will also be needed to review this. After a brief discussion, Director Maerkle made a motion to accept the Comprehensive Annual Financial Report fou 1982-83, seconded by Director MacLeod and unanimously carried. Discussion followed concerning appointment of an auditor for next year but President Aln said this would be initiated by the Finance Committee. The matter of select' a third party should be reviewed by the Implementation Committee. Committee Reports: Finance Committee: Insurance Program: General Manager Meadows referred to h memo and correspondence from Mr. Tagu concerning our insurance program (see agenda packet). After discussion Dire Maerkle made a motion to approve the program as recommended by the Finance C mittee and pay the renewal premium of $18,197, seconded by Director Kelly. motion carried with Director Bonas abstaining because she felt an item this large should go to bid. 1 I Recess: President Almack called for a recess 3:18 p.m. The meeting reconvened at 3:34 p.m. I Organizational Reports: San Diego County Water Authority: No report. Association of Water Reclamation Director Bonas reported briefly from Agencies of North County: minutes of their meeting held Septemk which concerned the objectives of AWF Presidents and Managers Council The General Manager reported on this of Water Utilities: meeting, attended by Director Almack himself, with the pu~qram cor;ccrnino insurance programs for special districts. Rany ideas are being deveioped hl no one program is the answer for everybody. Director Almack added that he 1 they were trying to promote a joint powers program. Committee Reports (continued) Finance Committee (continued) Other Matters - Capital Financing: ' Director Maerkle said that this subjec was discussed at the committee meetin! but there is no recommendation at this time. . Major Facility Charge Appeal - Director Maerkle advised that the Gent Mr. Swab Manager has been instructed to write I Swab and invite him to one of our Boa] meetings to present his case. Mr. Maerkle then referred to letters from two developers expressing appreciation for the manner in which the facility char! was handled by the District. Personnel Committee: Director Bonas reviewed the minutes 0' September 12, 1983 (see agenda packet). General Manager Meadows added that . Engineering and Operations Committee felt they would be the appropriate comm to review the site study matter (discussed by Personnel Committee but referrr to another committee) and at their meeting recommended that staff develop a of work and costs. President Almack directed the staff to proceed according Women's Opportunity Week (W.O.W.) Mrs. Grimm reported briefly on the prl District participation with a display moting water conservation on Thursday, October 20 at the mall. Director Mae made a motion approving District participation and expenditure of no more thl $12.50, seconded by Director Bonas and unanimously carried. Engineering and Operations Committee: Tri-Agencies Pipeline Extension -- District Engineer Kubota reviewed thi College Blvd. to Victoria Avenue (see memos in agenda packet) and advi that the Committee recommends that th Board approve the preparation of a formal agreement with Treetops Unlimited. rector Kelly made the motion, seconded by Director MacLeod and unanimously c Waterline Extension in McClellan- The District Engineer reviewed the Ge Palomar Airport Service Road Manager's memo (see agenda packet) ad vising of the Engineering and Operati Committee's recommendation that the Board authorize the design and other pre inary work on this project. The total cost of the project is estimated to b $16,000 of which $3700 is allocated to design and preliminary work. Full re bursement will be made by the County, up to $16,000. Director Kelly made a authorizing the design and preliminary work, seconded by Director MacLeod an unanimously carried. Headquarters Property Acquisition: This matter was discussed at the comm and after further discussion by the Board, and recommendations from staff, D rector Bonas made a motion authorizing the General Manager to contact the CO regarding acquisition by the District of the approximately one-half Nacre of property abutting our land, seconded by Director Maerkle and unanimously car I this committee's meeting held on I meeting (see memos and map in agenda I City of Carlsbad Pipeline Projects: This matter was discussed by the Engi and Operations Committee (see memos i agenda packet) and the recommendation is that this matter be considered by t Implementation Committee as the first step toward Board authorization of the pipeline projects. President Almack requested the Implementation Cornnittee this matter under advisement. General Manager: Operations and Maintenance: Superintendent of Operations Musser r ported the 1 ake level as 493.9 acre f and we are currently pu;-c!;asing 24 c.f.s. Finance z~d Ad-:!irli.i:-ai.i:~,i: No report. Purchase Order;: P.O. No. 92-3246 - !harden Susco The General Manager requested Board r fication of this purchase order for s -2- Scpt.b,>i'!t)cr 21 ! meter box lids, etc., in the total sum of $1,215.97 including tax. Director Maerkle made the motion, seconded by Director MacLeod and unanimously carried Other Matters : Conferences: The General Manager referred to his me in the agenda packet concerning two up coming conferences in October and November as follows: AWWA - October 19-21 Mr. Meadows recommended Board approval in Anaheim of staff attendance at this conference After discussion Director Maerkle made a motion approving staff attendance, to be left to the Manager's discretion, seconded by Director Bonas and unanimously carried. NOTE: Director Kelly left the meeting at this time. ACWA-Section - November 9-11 After a brief discussion Director MacL in Anaheim made a motion approving attendance by Directors and Staff wishing to attend, seconded by Director Maerkle and unanimously carried. District Engineer: Offer and Acceptance: CT 81-1OA -- The District Engineer, referring to hi Buildings A, B and C, Lots 7 and 10, memo and attachment in the agenda pack Carlsbad Research Center Unit No. 1 recommended Board acceptance of this h system (Val ued at $49,855) and authori zation of the President to sign the Offer and Acceptance document. Director Bonas made the motion seconded by Director Maerkle and unanimously carried. Acceptance of Easement: ZC 240/SP -- District Engineer Kubota advised that Elm Garden Off ices are actually three easement documents this project; two from Elm Properties the land on which the bank sits, and one from the Highland Company for the ac pipeline right-of-way. Upon the Engineer's recommendation Director MacLeod n a motion accepting the easements and authorizing the Secretary to sign the dc uments, seconded by Director Maerkle and unanimously carried. I I Monthly Report of Development Activity: District Engineer Kubota referred to t- memo with attachments in the agenda pz and reviewed the various activities bu Acquired Right-of-way - Portion of The District Engineer advised that thc Elm Avenue , G1 asgow Avenue and essary subordination agreements have r Col 1 ege Boul evard from Cedri c been forthcoming from trust deed holdc Sanders Roy Ward's people (specifically Don Bc An alternate procedure, "Request for P is recommended and , upon Legal Counsel Is advise, Director MacLeod made a mot' authorizing the filing of this notice and the Secretary to execute the reque: for and on behalf of the District, seconded by Director Maerkle and unanimou: carried . Bank of San Diego on Palomar District Engineer Kubota requested Bot Airport Road - Request for ratification of staff action granting Temporary Occupancy porary occupancy for the Bank's openir 1 ast Monday. Director Maerkle made tl motion, seconded by Director MacLeod and unanimously carried. I, Ratification of Checks: Upon motion of Director Maerkle, secor by Director MacLeod and unanimously ci the Board ratified the issuance of accounts payable checks No. 8601 through I and 11161 through 11226, for the period from August 30 through September 19, in the sum of $290,062.01, and payroll checks No. 802 through 805 and 1537 tl 1551, for the period from September 8 through 16, 1983, in the sum of $16,30! Adjournment: Meeting was adjourned at 4:35 p.m. to next regular meeting on October 5, 191 4p Re;;>e;Tia p4 -.-? / .L"/&/fl / President of the Board of Ljirectors """." bf - .~" - - " -~ .." 5 ec re t-a-Fy- b'ft1"- ibar tl O f D I re c to r s .. - 3- I,(.; tplijbpr 21 ,