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HomeMy WebLinkAbout1984-02-15; Municipal Water District; MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF COSTA REAL MUNICIPi WATER DISTRICT, HELD ON FEBRUARY 15, 1984, AT 2:OO P.M., AT 5950 EL CAMINO REA1 CARLSBAD, CALIFORNIA 92008: The meeting was called to order at 2:OO p.m. by President Almack with Directors Bonas, MacLeod, Kelly and Almack answering roll call. A1 so present were Generl Manager Meadows , Controller Brammell , Superintendent Musser, Legal Counsel Swirsky, District Engineer Kubota and Executive Secretary. Lena Elrod, Larry Willey, Wilda Simpson, J. Scott Turpin of Cesco Development Corporation and re[ resentatives of companies bidding on the La Costa Hi Reservoir also attended. I Approval of Minutes : Upon motion of Director Bonas, seconded carried, the minutes of January 18 and February 1 , 1984, were approved as corrf Bid Opening: La Costa Hi Reservoir, Legal Counsel Swirsky read each bid and Transmission Main and Appurtenances the bidder's name as the bid packets we1 CMWD 79-110 (continued below under opened. President Almack, upon Legal Other Matters) Counsel 's recommendation , referred a1 1 bids to the District Engineer for revieh and confirmation of bid results. The Engineer's report is to be referred to tt- Engineering and Operations Committee for review and recommendation to the Boarc April 7, 1984, was given as the target date for making the final award. The apparent low bidder for Schedule I is Thibodo Construction at $337,519.70. The low bidder for Schedule I1 is DVY Construction at $1,185,000. Director MacLeoc made the motion, seconded by Director Bonas and unanimously carried. Organizational Reports: San Diego County Water Authority: President Almack advised that he attende that it concerned selecting a replacement for retiring General Manager Burzell . General Manager Meadows added that the Water Authority is interested in legis- lation in the dispute with Los Angeles and has retained attorney/lobbyist John Knox. Mr. Meadows mentioned Harry Griffen's letter which our Board referred to Legal Counsel Swirsky at the last Board meeting for his recommendations. Mr. Swirsky recommended no Board action at this time. Association of Water Director Bonas reported on this meeting Reclamation Agencies: held on February 2, 1984, with Susan on the subsidy program to.retain about 600 acres in Carlsbad in agriculture. It met with strong opposition from the audience. The next meeting will be on March 1 at 9 a.m. here at the District, with speakers from the San Diego County Agricultural Commission. Commi ttee Reports: Engineering and Operations: Project Report: Tri-Agencies District Engineer Kubota advised that hi. Pipeline Terminal Reservoir: office has prepared a draft report but was waiting for the bid opening on the La Costa Hi Reservoir (see above) in order to give a better estimate of the pro, jected cost of the TAP reservoir. He expects to have the final report to the Board prior to the Board meeting of February 22, 1984. After discussion re- garding the scheduling set by Bartle Wells, Legal Counsel suggested that the District Engineer could supply a figure to Bartle Wells and our management not later than Friday, February 17, and it can then be accepted by the Board at the meeting on February 22, 1984. General Manager Meadows felt this would be agree able with Bartle Wells but he said he would check with Mr. Wells at recess. Mr. Turpin (representing Cedric Sanders Companies) expressed his company's concerns as to the location of the proposed tank and that the structure be vis- ually pleasing to the community. Because of District concerns about placing the tank on fill, Mr. Turpin brought his company's geologist who explained their proposal with diagrams on the board. After discussion, President Almack suggested that our staff make a further study and have a recommendation as soon as possible. General Manager Meadows emphasized the need for an immediate decision. by Director MacLeod and unanimously this meeting with Director Maerkle and I Marks of the Coastal Conservancy speakin I Recess: President Almack called for a recess at 3:30 p.m. The meeting reconvened at 3:52 p.m. Project Report: District Engineer Kubota advised that t Santa Fe Reservoir I1 report is in a draft status also. His provide the figures to Bartle Wells on February 17, with a report to the Direc on February 20. office will make the adjustments and I, Status Report: General Manager Meadows reviewed the st Headquarters Site Study to date and advised that Boyle Architec Associates, the low bidder, will make a presentation to the full Board at the adjourned meeting on February 22, 1984. Other Matters : Withdrawal of Bid by DVY Con- The General Manager advised that DVY Cc struction Company (La Costa struction Company, the apparent low bic Hi Reservoir) CMWD 79-1 10 for the La Costa Hi Reservoir, Schedul c has requested withdrawal of their bid ( to an error in computation. Legal Counsel Swirsky recommended that the Board take action until he can report his findings. The next apparent low bidder i: Weardco Construction at $1,427,000. Finance Committee: The General Manager advised that the 01 inally scheduled presentation to the C- Council for February 28, has been changed to February 29 at 6 p.m. at the Cour request. C1 osed Session : Possi bl e Litigation At 3:59 p.m. Director MacLeod made a mc to go into closed session concerning possible litigation, seconded by Direcl Bonas and unanimously carried. I Legal Counsel Swirsky advised that upon motion of Director Bonas, seconded by rector Kelly and unanimously carried, the Board went out of closed session an' returned to regular session at 4:42 p.m. with all Board members present at th beginning of the meeting, present. Bartle Wells Associates Legal Counsel recommended that the Boa Letter Agreement adopt a motion approving the letter agreement of Bartle Wells Associates d February 3, 1984, and authorizing the General Manager to sign it on behalf of District, on the condition that it meets with the City of Carlsbad's approval Director Bonas made the motion, seconded by Director MacLeod and unanimously General Manager: Operations and Maintenance: General Manager Meadows advised that t transferred City employees are now off District employees. Finance and Administration: The General Manager requested Board ra agenda packet) as of January 31, 1984. Director MacLeod made the motion, sec by Director Bonas and unanimously carried. Coopers & Lybrand Controller Brammell advised that Coopc Lyhrand will begin reviewing the City' books on March 5, 1984, and expect to be finished by the end of the month. Purchase Orders: General Manager Meadows referred to cc of purchase orders (see agenda packet) numbered 22-3317 through 22-3319, 22-3321 through 22-3323 and 22-3325 througb 22-3326, totalling $21,577.21, and requested Board ratification. After disu Director Bonas made the motion, seconded by Director MacLeod and unanimously Other Matters: fication of the investments (see list Chamber of Commerce Directory Advertisement The General Manager advised that the C placed a ha1 f page ad in the Chamber': -2- February 15, directory published in 1980, and suggested that the Board might want to place an ad incorporating our new logo, our 30th anniversary, and possibly a water conservation message. Mr. Meadows said he could prepare a mock-up and presenl it to the Board for their review. Director MacLeod made a motion approving a ha1 f page ad at a cost of $795.00, seconded by Director Bonas and unanimously carried. Status of AB 2182 re Municipal General Manager Meadows advised that tt Water District Elections bill has now been passed into law and signed by the governor. This means thi the District's next election will take place in November 1984. Retirement Dinner for Lin Burzell The General Manager asked if any Direci Saturday, February 25, 1984 wished to attend this dinner and also . the District should pay. After discus! Director MacLeod made a motion that the District should pay, seconded by Direc Kelly and unanimously carried. District Engineer: Approval of Plans , Easements and District Engineer Kubota reviewed this Agreements: CT 82-23/CP 222 -- 60 project (see memo in agenda packet) an1 Units West of Northwest Corner of recommended that the Board approve the El Camino Real and A1 ga Road easements and agreements conditional tl Project No. 82-408 signing of the "standard agreement" by in lieu of the direct connection surcharge. Director MacLeod made the motion seconded by Director Kelly and unanimously carried. Acceptance of Work and Exoneration District Engineer Kubota reviewed this of Bonds: CT 81-47 -- Villages project (see memo in agenda packet) an1 C & D, Calavera Hills (81-309) recommended Board acceptance of the wo exoneration of the bonds and authoriza of the President to sign the offer and acceptance document. The reimbursemen agreement for oversizing of the line is being prepared and will be presented Board approval at a later meeting. Director MacLeod made the motion as reque seconded by Director Kelly and unanimously carried. Monthly Report of Activities: The District Engineer referred to this (in agenda packet) for information on1 Project Authori.zation: 'ID" Res- District Engineer Kubota displayed str ervoir Area High-pressure Line maps and reviewed this project (see me in agenda packet). He recommended Boa approval of the engineering construction drawings, contract specifications an negative declaration, authorization for the staff to advertise for bids with bid opening date of March 14, 1984, and authorization of a District purchase to Parksdn for $1,192.50 (see No. 22-3320 in agenda packet). After discussio Director MacLeod made the motion, seconded by Director Bonas and unanimously Purchase Orders: Pressure Regulating The District Engineer reviewed this pr Station and Water Mains at Poinsettia (see memo in agenda packet) and recomrr Lane and Batiquitos Drive (equipment, Board authorization of a purchase orde labor and Materials - Project 83-105) be issued to Don Hubbard Contracting C for equipment and 1 abor as required, n to exceed $12,000 and authorization for the District staff to purchase materi not to exceed $15,000 (this was approved under Purchase Orders above). Direc MacLeod made the motion, seconded by Director Kelly and unanimously carried. Approval of Agreements: Tri-Agencies District Engineer Kubota reviewed this Pipeline Extension -- Joint Project, (see memo and cost breakdown in agenda CRMWD, Quail Ridge and Templin Heights and recommended Board approval of a re bursement to McMillin Development in t of $19,336.77, approval of a draft agreement with McMillin Development not tc $50,000, and approval of the engineering construction drawings. After discus Director Bonas deferred action on the reimbursement and the proposed agreemer until the adjourned meeting on February 22, but did make a motion approving t engineering construction drawings , seconded by Director Kel ly and unanimouslj Legal Counsel : Resolution No. 446 - Construction Legal Counsel Swirsky distributed cop1 Charges for Water Service Line Con- this resolution and upon his recommenc nections and Installation of Fire Director Bonas made the motion, seconc Hydrants by Director MacLeod and Resolution No. I developer, agreeing to the front foot B -. 7,- entitled: "RESOLUTION OF THE BOARD OF DIRECTORS OF COSTA REAL MUNICIPAL WATEf DISTRICT ESTABLISHING CONSTRUCTION CHARGES FOR WATER SERVICE LINE CONNECTIONS INSTALLATION OF FIRE HYDRANTS," was adopted by the following vote: AYES: Directors: Bonas, MacLeod, Kelly and Almack NOES: Directors: None ABSENT: Directors : Maerkl e Ratification of Checks Upon motion of Director Bonas, secondec and Wire Transfers: Director MacLeod and unanimously carric the Board ratified the issuance of accc payable checks No. 11697 through 11743 for the period from January 28 through February 14, 1984, in the sum of $137,143.05, payroll checks No. 853 through 1 and 1712 through 1720 for the period from January 28 through February 14, 1981 in the sum of $9,310.64 and one wire transfer for a certificate of deposit in amount of $100,000. Legal Counsel Swirsky recommended that in the future, si1 everyone receives a copy of this report, a motion be adopted that the report under item number (10) be ratified. (NOTE: The meeting was adjourned at 5:38 p.m. and reopened at 5:39 p.m.) Legal Counsel (continued) Resolution No. 447 Legal Counsel Swirsky distributed copi Commending Linden R. Burzell of resolutions numbered 447 and 448 an upon his recommendation Director MacLe Resolution No. 448 made a motion, seconded by Director Ke Commending Hans H. Doe and Resolution No. 447, entitled: "RE OLUTION OF THE BOARD OF DIRECTORS OF C REAL MUNICIPAL WATER DISTRICT RECOGNIZING AND COMMENDING THE OUTSTANDING SERV OF LINDEN R. BURZELL TO SAN DIEGO COUNTY WATER AUTHORITY," and Resolution No. entitled: "RESOLUTION OF THE BOARD OF DIRECTORS OF COSTA REAL MUNICIPAL WATE DISTRICT RECOGNIZING AND COMMENDING THE OUTSTANDING SERVICES OF HANS H. DOE T bJATER PROBLEMS OF SAN DIEGO COUNTY AND SOUTHERN CALIFORNIA," were adopted by fol 1 owing vote : I AYES : Directors: Bonas, MacLeod, Kelly and Almack NOES: Di rectors : None ABSENT: Directors : Maerkl e Adjournment : Upon motion of Director MacLeod, secon by Director Kelly and unanimously carr this meeting of February 15, 1984, was duly adjourned to February 22, 1984, a 9:00 a.m. This portion of the meeting was adjourned at 5:43 p.m. Respectfully submitted , / && / president of the Board of Directors I -/' .*.qQ&/J&L/@y "__ Secretary of the , rd of Directors / it i i -I 7.- NOTICE OF ADJOURNMENT 1. Notice is hereby given that the regular meeting of the Board of Directors of COSTA REAL MUNICIPAL WATER DISTRICT on February 15, 1984, has been adjourned to February 22, 1984, at 9:00 a.m. in the Board room, COSTA REAL MUNICIPAL WATER DISTRICT, 5950 El Camino Real, Carlsbad, California. DATED: February 16, 1984. U r .:.. -- ;Tj :/ ,. ... 9," / / ,*/ CT ,,&i-/,. ., LX /y ,I ".~;' ;&y$GLf ,.." "."-." , , FRED W. MAERKLE,., :Secretary of COSTA REAL MUNICIPAL WATER DISTRICT and of the Board of Directors thereof I DECLARATION OF POSTING I, the undersigned, say: That I am a citizen of the United States, over eighteen (18) years of age, and a resident of the County of San Diego, State of California, in which the within-mentioned posting occurred, and not a party to the subject cause of proceedings. I posted a copy of the attached NOTICE OF ADJOURNMENT on the bulletin board of COSTA REAL MUNICIPAL WATER DISTRICT, at 5950 El Camino Real, Carlsbad, California, on February 16, 1984, and within twenty-four hours of the adjournment of the regular meeting of the Board of Directors of COSTA REAL MUNICIPAL WATER DISTRICT on February 15, 1984. I I declare, under penalty of perjury, that the foregoing is true and correct. Executed on February 16, 1984, at Carlsbad, California. .LIZ+ ‘-.25zLz4/ A . u’ & F1 orence M. Woodward I