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HomeMy WebLinkAbout1984-02-22; Municipal Water District; MinutesMINUTES OF THE ADJOURNED REGULAR MEETING OF THE BOARD OF DIRECTORS OF COSTA RE MUNICIPAL WATER DISTRICT, HELD ON FEBRUARY 22, 1984, AT 9:00 A.M., AT 5950 EL CAMINO REAL, CARLSBAD, CALIFORNIA 92008: The meeting was called to order at 9:12 a.m. by President Almack with Direct01 Bonas, MacLeod, Kelly, Maerkle and Almack answering roll call. Also present \i General Manager Meadows, Controller Brammell, Superintendent Musser, Legal Counsel Swirsky, District Engineer Kubota and Executive Secretary. Representi of Boyle Architectural Associates and Cesco also attended. I, Notice of Adjournment: Legal Counsel Swirsky presented to the ecutive Secretary for inclusion in the official Minutes Register, a Notice of Adjournment of the regular meeting of 1 Board of Directors of Costa Real Municipal Water District from February 15, l! to February 22, 1984, at 9:00 a.m. along with a Declaration of Posting signed by Florence M. Woodward. He stated that this is a regularly constituted meet- and anything can be brought before it. Oral Communications from .the Audience: Major Facilities Charge General Manager Meadows summarized the Letters (Gary Lukumm) action to these letter notifications o fees due (total 1 ing approximately $190 Eleven parties have paid. There has been no response from eighteen and seven either officially appealed, protested or responded negatively. One of these Gary Lukumm who is building a single family residence and had planned to atte today. Mr. Meadows said staff recommendation is that the Finance Committee consider those who haven't paid as an entire issue, review the particulars, schedule t matter for a Board meeting, notify all those involved, and have the Board tak care of it. February 29 and March 1 were considered for a Finance Committee e meeting but no decisjon was reached. Project Report: Tri-Agencies District Engineer Kubota referred to h Pipeline Terminal Reservoir memo dated February 21 , 1984, on these two project reports (distributed befor Project Report: Santa Fe the meeting) and recommended that both Reservoir I I these items be reviewed first by the E neering and Operations Committee. Dir Kelly, chairman of this committee set a meeting for Monday, February 27 at 10 Approval of Agreements: Tri-Agencies The District Engineer referred to the Pipeline Extension -- Joint Project, decision to defer action on two recomm CRMWD, Quail Ridge and Templin Heights dations at the last Board meeting. On concerned the reimbursement to McMilli Development for oversizing the T.A.P. line through their subdivision, in the of $19,336.77. After discussion, Director Kelly made the motion approving tk reimbursement, seconded by Director MacLeod and unanimously carried. I The second recommendation related to the proposed reimbursement agreement wil McMillin Development, for a sum not to exceed $50,000, for the District's shi of extending the T.A.P. line in the Elm Avenue extension. Discussion followt The Board deferred action until further cost figures are reviewed by the Eng- neering and Operations Committee next week. Committee Reports: Finance: Travel Authorization: Major General Manager Meadows requested Boa1 Faci 1 it ies Financing Program authorization for specific personnel . memo in agenda packet). Discussion followed. Director Maerkle made a motiol authorizing District representation and travel as outlined by the General Mal seconded by Director Kelly. Director Bonas made a motion, amending Director Maerkle's motion, to delete authorization of the District Engineer. After fl discussion about the need for the District Engineer's input, with Mr. Kubota explaining that Mr. Wells had personally requested his presence, Director Bo1 withdrew her motion. Director MacLeod then made an amendment to Director Mal motion, approving District payment of District Engineer Kubota's expenses in travel to New York and San Francisco I New York while he is representing the District, seconded by Director Maerkle. This amendment was called and carried with Director Bonas abstaining. Direct0 Maerkle's original motion as amended was then called and unanimously carried. Review of Projected General Manager Meadows referred to the Bond Sale Amount memo written by Controller Brammell (di figures, as revised since the bid opening at the last meeting, and the Enginee estimates for the next two projects, as requested by Bartle Wells. The estima is now $12,601,000. Legal Counsel Swirsky added that when the Board adopts th official statement on March 7 it will include these figures. Recess : President Almack called for a recess at tributed before the meeting) with the 10:16 a.m. The meeting reconvened at 10:29 a.m. Closed Session on Matters of Per- Director MacLeod made a motion at 10:3C sonnel and Possi bl e Litigation : to go into closed session on matters 01 personnel and possible litigation, secc by Director Maerkle and unanimously carried. Legal Counsel Swirsky advised that upon motion of Director MacLeod, seconded f Director Maerkle and unanimously carried, the Board went out of closed sessior and returned to regular session at 11:31 a.m. with all Board members present. Consent to Withdrawal of Legal Counsel Swi rs ky recommended that Bid by DVY Construction Board adopt a motion that Costa Real Mt cipal Water District consent to withdri of the bid of DVY Construction Company submitted February 15, 1984, for con- struction of the La Costa Hi Reservoir, due to a mistake in filling out the b. form. Director MacLeod made the motion, seconded by Director Bonas and unani. mously carried. Other Matters: "D" High-pressure District Engineer Kubota referred to Bc Reservoir Project: approval of this project at the last Bc meeting. Through a misunderstanding M Rocha, a farmer leasing the site, has prepared the ground for immediate plant The Engineer recommended Board authorization for District forces to construct about 300 feet of pipe through the area. This would take about two days. Af discussion Director Kelly made the motion, seconded by Director MacLeod and u imously carried. Purchase Orders: General Manager Meadows requested Boar ratification of Purchase Order No. 23- to Lunati Construction for 247 feet of 10 inch pipe to be used in the Batiqui Lane/Poinsettia Avenue project, for the total sum of $1,570.92, including tax Director Maerkle made the motion, seconded by Director MacLeod and unanimous1 carr i ed. Carlsbad Chamber of Commerce General Manager Meadows referred to th Directory Advertisement sketch in the agenda packet for a prop advertisement as approved by the Board the last meeting. The only change suggested was the use of "water distributi system" instead of ''water system." I Adjournment: The meeting was adjourned at 11:50 a.rr the next regular meeting on March 7, 1 Respectfully submitted, hb President of the Board &A of Directors ,! f i -3 - February 22, 1I