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Home My WebLink About1984-04-18; Municipal Water District; MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF COSTA REAL MUNICIP WATER DISTRICT, HELD ON APRIL 18, 1984, AT 2:OO P.M., AT 5950 EL CAMINO REAL, CARLSBAD, CALIFORNIA 92008: The meeting was called to order at 2:04 p.m. by President Almack with Director MacLeod, Kelly, Maerkle and Almack answering roll call. Also present were Gen era1 Manager Meadows, Controller Brammell, Superintendent Musser, Legal Counse Swirsky, District Engineer Kubota and Executive Secretary. Joe Eggleston, Lar Willey and Ruth Honnold also attended. I Approval of Minutes : Upon motion of Director Maerkle, seconc carried, the minutes of the regular meeti.ng of April 4, 1984, were approved as corrected. Consent Calendar: Adoption of Formal Procedures: Legal Counsel Swirsky distributed copit of a recommended procedure, to be adde to the District's Administrative Code. After review and discussion Director MacLeod made a motion approving Section 2.7, "Use of the Consent Calendar at Meetings of the Board of Directors," seconded by Director Maerkle and unani- mously carried. Ratification of Checks; Director Maerkle made the motion appro Ratification of Investments; the listed consent calendar items, sec Purchase Orders; by Director Kelly and unanimously carr Offer and Acceptance - Bank of Agreement re Work on District by Di.rector MacLeod and unani.mously San Diego; Easement: CT 77-8A, Paseo de la Costa Condominiums; Ratification of Easement Acceptance I Award of Contracts: La Costa Hi Reservoir and After review and discussion of the En? Transmission Main neering and Operations Committee's rei mendation, Director Kelly made the mol to award the contracts as follows: construction of the reservoir to Weardco in the amount of $1,427,000, and construction of the transmission main to Thi in the amount of $337,519.70, seconded by Director MacLeod and unanimously cl Organizational Reports: San Diego County Water Authority: Director Maerkl e reported on this mee' at which they voted to increase the w, rate by $38/A. F. (including the $3..00 treatment charge) effective July 1, 19; He added that they will be doing an inspection tour in the southern part of county and he has invited President Almack to attend. President and Managers Council of Water Utilities: General Manager Meadows reported on t' meeting with the program on capital financing. Water Aaencies Association I Quarteriy Meeting (4/19/84) Committee Reports: A reminder was given of this meeting morrow, for which reservations have a been made. Finance: Major Facilities Financing Program: Director Maerkle referred to the mernc attachment in the agenda packet. Up( PI-esident Alrnack's inquiry, Controller Brammell advised that on May 1, 1984 will receive the proceeds of the $12.6 million Certificate of Participation He added that for the 20 year payment period, the investment of the proceed: and the reserve must be monitored. He reviewed the agreement we have with Security Pacific National Bank and advised that the Finance Committee recomr that SPNB be authorized to invest the proceeds for an annual fee of $1,000, and provide a quarterly report to be reviewed by the Finance Committee. After discussion and suggestions, Director Maerkle made a motion to adopt the plan as presented to have Security Pacific act as our investment agent for an annua' fee of $1,000 with a monthly report to be provided to the District, seconded b: Director MacLeod and unanimously carried. Negotiating (Reservoir Sites): TAP Terminal Reservoir: Director MacLeod reported on their meet with Cedric Sanders' representative, wh ended with the understanding that the additional land needed will be deeded to the District in exchange for landscaping around the tank that meets with Mr. Sanders' approval. General Manager Meadows emphasized the need for Board acti on the quitclaim deed so this project can move forward. District Engineer Kut added that upon signing of the quitclaim deed by the Board Chairman and Secret Mr. Sanders will deed the required property to the District with no cash invol After discussion and upon Legal Counsel's recommendation, Director MacLeod mac a motion authorizing the Chairman and Secretary to execute a quitclaim deed tr the existing reservoir site and to accept a grant deed to the entire parcel a: set forth on the sketch, seconded by Director Maerkle and unanimously carried. Santa Fe I1 Reservoir: District Engineer Kubota advised that ' the meeting last Monday with the prope owners , the site has been selected and terms agfeed upon. The soil s testing, EIR reports and property appraisal are going on right now. General Manager Meadows advised that a request has been received from the engineer representi the property owner and developer, to connect to our transmission main in Palol Airport Road. This involves a wholesale connection with the San Marcos Count, Water District. After discussion with the Manager of San Marcos CWD it is Mr Meadows' recommendation, as well as Mr. Kubota's, that, contingent with the timely negotiations of our reservoir site, this connection be approved. Dire Kel ly made the motion as recommended, seconded by Director Maerkle and unani- mously carried. Agreement with La Costa Cable TV Legal Counsel Swi rsky presented an exc agreement from the La Costa Cable TV ' reference to the La Costa Hi Reservoir site (copies were distributed) and re( mended that the Board adopt a motion authorizing the President and Secretary execute this agreement with La Costa Cable TV. Director MacLeod made the mol seconded by Director Maerkle and unanimously carried. Implementation (Water Service Agreement) Pipeline Replacement: Pi0 Pic0 The District Engineer reviewed these Drive and High1 and Drive (Former projects (see memorandums and attachm City Project) -and- in the agenda packet) and recommended approval to complete the plans and pr Tri-Agencies Pipeline Extension bid specification package for the fir (Former City Project) pipe1 ine, and authoriz2tion to prepay initial project report for the TAP li extension. After discussion Director MacLeod made the motion, seconded by C rector Maerkle and unanimously carried. I I Recess : President Almack cal led for a recess 3:06 p.m. The meeting reconvened at 3:25 p.m. I. Other Committees: Assembly Bills 3382, 3383, 3384 Director MacLeod reviewed these Assel and 3385 Bills and made a motion that the Dis. support them, seconded by Director MI and unanimously carried. He added that the City of Carlsbad is aware of thl bills and the District's position. Director MacLeod said that the District has been requested to present testil at a committee hearing on consideration of these bills, to be held April 25 1984, in Sacramento, and made a motion that the Implementation Committee an the District Legal Counsel be authorized to attend the committee hearing at District's expense, and that the District pay its proportionate share for t services of Nossaman et a1 concerning the passage of these bills, seconded Director Maerkle and unanimously carried. n Anril 18- 19F General Manager: Operations and Maintenance: Superintendent Musser gave the lake lev as 500.1 feet and advised that we are c rently purchasing 20 c.f.s. Finance and Administration: Nine Month Financial Report: Controller Brammell reviewed the figure in the capital program (see memo and I report in agenda packet). Discussion followed. District Engineer: TAP Terminal Reservoir: Aqreement District Engineer Kubota referred to tb " - for Environmental Services material in^ the agenda packet and re- quested authorization for the Manager i execute the agreement for the services of Westec for an amount not to exceed $3,600. After discussion Director Maerkle made the motion, seconded by Direcl MacLeod and unanimously carried. Santa Fe I1 Reservoir: Agreement District Engineer Kubota referred to ti for Envi ronmental Services material in the agenda packet and re- quested authorization for the Manager i execute the agreement for the services of Westec for an amount not to exceed $3,900. After discussion Director Kelly made the motion, seconded by Direct01 Maerkle and unanimously carried. "D" Reservoir Area High-pressure The District Engineer referred to this Water Main: Pipeline Realignment matter continued from the last Board meeting (see memo in agenda packet), r( garding the request by Mr. Cardosa. The processing of the new easements is estimated to cost $600 in addition to the $3,000 estimate from Don Hubbard. 1 Cardosa is willing to pay these fees but would like to spread the amount over six months. After discussion, Legal Counsel Swirsky recommended that the Boa1 approve the matter if Mr. Cardosa signs a letter agreement to pay the fees within six months. Director Maerkle made the motion, seconded by Director Mac and unanimously carried. Development Program: Monthly District Engineer Kubota referred to tl Report of Activities report in the agenda packet. Request for Concept Approval: Aban- The District Engineer displayed a sketl donment of Existing Water Line reviewed the request from the develope CT 81-26, Lots 53-55 (.CMWD 79-404) and recommended Board approval of the concept. It will come back for final proval. After discussion Director Kelly made the motion, seconded by Direct0 Maerkle and unanimously carried. Legal Counsel : Closing - Re Financing Program: Legal Counsel Swirsky advised that he setting up a schedule for Friday, Apri 1984, at 11:30 a.m. when the representatives of Jones Hall Hill & White bring the documents. The President, Secretary and Treasurer are required for signa I Adjournment: The meeting was adjourned at 4:OO p.m. the next regular meeting on May 2 , 198 ll Respectfully submi tted, President of the Board of Directors /; 'L, ~ [ $//I ._, / z/ ~ ,L/ ,'& / 1 6 /&b h6 Secretary of the' Board of Directors i -3- April 18, 19E