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HomeMy WebLinkAbout1984-06-06; Municipal Water District; MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF COSTA REAL MUNICIPAL WATER DISTRICT, HELD ON JUNE 6, 1984, AT 2:OO P.M., AT 5950 EL CAMINO REAL, CARLSBAD, CALIFORNIA 92008: The meeting was called to order at 2:OZ p.m. by President Almack with Directors Bonas, MacLeod, Kelly, Maerkle and Almack answering roll call. Also present were General. Manager Meadows , Control 1 er Brammell , Superintendent of Operations Musser, Legal Counsel Swirsky, District Engineer Kubota and Executive Secretary. Larry Willey and Steve Tague also attended. I Approval of Minutes: Upon motion of Director Maerkl e, seconded the minutes of the regular meeting of May 16, 1984, were approved as mailed. Oral Communications from the Audience: Steve Tague re Dam Insurance: Mr. Tague distributed an information sheet and explained that Safeco wi.11 not add dam coverage over and above the current $500,000 1 iabil i ty under our $5 mi 11 ion um- brella. He reviewed the alternatives available and the cost to the District. After discussion, President Almack instructed Staff to review the material coming from ACWA on the JPIA insurance package of $10 million. Mr. Tague said he would prepare a quote based on $10 mil lion also. No action taken. ,by Director Bonas and unanimously carried, Consent Calendar: Ratification of Checks: Purchase Orders; Correspondence Director Maerkle made the motion approving the 1 isted consent calendar items (see agenda packet) , seconded by Director Bonas and unanimously carried. I Organizational Reports: San Diego County Water Authority: Director Maerkle advised that the next meeting is scheduled for June 14, 1984. He reminded everyone of the Water Conservation Awards Program to be held at the Del Mar Fairground on June 16, 1984, at noon. Resolution No. 451 - Reappointing Upon recommendation of Legal Counsel , Di- Fred W. Maerkle Representative on rector Bonas made the motion, seconded SDCWA Board of Directors by Director Kelly and Resolution No. 451 , entitled: "RESOLUTION OF THE BOARD OF DIRECTORS OF COSTA REAL MUNICIPAL WATER DISTRICT REAPPOINTING FRED W. MAERKLE AS ITS REPRESENTATIVE TO THE BOARD OF DIRECTORS OF SAN DIEGO COUNTY WATER AUTH- ORITY," was. adopted by the following vote: AYES: Directors: Bonas, MacLeod, Maerkle, Kelly and Almack NOES : Directors: None ABSENT: Directors: None I Board Appointments - Rotation Director Bonas suggested that these Board Board members and Director Kelly concurred. Legal Counsel Swirsky was instructed to prepare a policy covering rotation of appointments to outside agency positions. Legal Counsel advised that rotation of Board offices cannot be covered. Association of Water Reclamation Director Bonas advised that the next meeting Agencies: is scheduled for June 7, 1984, at 9 a.m. facility and a presentation on the demand system of that facility. appointments should be rotated among the with a tour of the Meadowlark Reclamation C1 ean Water Bond. Law Director Bonas referred to and reviewed of 1984 - AB 1732 the AWRA letter signed by Ann Peay (see agenda packet) , describing this bi 11. When Director Bonas recommended Board support for AWRA to write a letter sup- porting this bill, and after discussion, President Almack asked that she provide the Board members with a copy of the full bill for their review. Committee Reports: Budget: Status Report: General Manager Meadows said the committee 1984-85 Budget has completed review of the operations the capital portion within a week. No action required at this time. Budget: Request for Proposals: General Manager Meadows referred to Con- Data Processing System trol ler Brammel 1 ' s RFP and reviewed the background of our existing equipment. Controller Brammell referred to the advantage of coordination of computer needs with the City, and explained some of the capabilities of more sophisticated equipment, including word processing and electronic spread sheets. He requested Board authorization to send Requests for Proposal to three major vendors (IBM, Hewlett Packard and NCR). After discussion, and Legal Counsel's recommendation, Director MacLeod made a motion authorizing the Budget Committee's recommendation that $50,000 be placed in the budget for a new computer system, seconded by Director Kelly and unani- mously carried. Director MacLeod made a second motion authorizing staff to send Requests for Proposal, as recommended and reviewed by the Budget Committee, seconded by Di- rector Maerkl e and unanimously carried. portion of the budget and will be reviewing I Discussion followed about the fees collected for the District by the City and access to this information. Controller Brammell said this type of access would specified in the RFP. Recess : President Almack called for a recess at r have to be worked out between the District and City, but doesn't have to be 3:20 p.m. The meeting reconvened at 3:40 p.m. I Finance: Status Report: Major General Manager Meadows advised that we Facilities Financing Program have closed our transaction regarding May 24, 1984. The proceeds have been received and are with the trustee, Security Pacific National Bank. our Certificates of Participation on Finance: Summary of Issua the expenditures for closi advanced by the District ( .nce Costs General Manager Meadows distributed this ng; $68,490.85 from the bond fund, and $118,161.32 to be reimbursed from the bond fund). Discussion list (copy in agenda packet) and reviewed followed. Controller Brammell advised that the Board will receive a record of fund disbursement for their review at the first Board meeting of each month, for Board ratification. It will then be forwarded to Security Pacific for payment. Upon the Controller's request for ratification and Legal Counsel's recommendation, Director Maerkle made a motion approving the report and authorizing Staff to secure reimhursement from the closing cost account of the trustee, seconded by Director Mac1,eod and unanimously carried. Headquarters Site Study: Pre- ' Director Maerkle displayed a site map and sentation by Director Maerkle suggested that the District should proceed with acquiring the abutting three-quarters of an acre which currently belongs to the County of San Diego. He then recom- mended that a tilt-up building 'be bui.lt next to the present warehouse and a two story concrete building on part of the parking lot for the offices. He also proposed renting out the present office faci'l i ty. Director Maerkl e hopes to have more information by the first Board meeting in July. C1 osed Session : Personnel and At 4:OO p.m. Director MacLeod made a motion Possible Litigation to go into closed session on personnel - matters and possible litigation, seconded I by Director Maerkle and unanimously carried. Legal Counsel Swirsky advised that upon motion of Director Maerkle, seconded by Director MacLeod and unanimously carried, the Board went out of closed session and returned to regular session at 4:18 p.m. with all Board members present. -2- June 6, 1984 Administrative Code: Article 4, Upon Legal Counsel's recommendation, Di- Section 4.4 - Salary Schedule rector Bonas made a motion approving the and Job Classification revisions made to the subject section in the Administrative Code, seconded by Di- rector MacLeod and unanimously carried. Other Committees: ACWA Water Management Committee Director Bonas briefly reviewed the minutes Sacramento. She did not attend the meeting but requested the minutes be mailed to her. She asked for Board authorization to attend future meetings and Director Kelly made the motion, seconded by Director MacLeod and unanimously carried. General Manager Meadows added that the Water Authority and ACWA may take the lead in preparing the report required by the Urban Water Management Plan Act referred by Director Bonas. Member agencies might then use their format to submit their own. General Manager: General Manager Meadows reported on the Notice to Consumers letter and legal noti- fication in the local paper, as required by California Domestic Water Quality and Monitoring Regulations. I of this committee's meeting of May 10 in Operations & Maintenance: General Manager Meadows referred to Super- intendent Musser's report in the agenda packet . Finance and Administration: Bank Account Authorizations: Controller Brammell referred to Board action west Bank and related section of minutes in agenda packet) authorizing General Manager Meadows and Controller Brammell to transfer funds between the then ex- isting accounts. In April 1983 the Preferred Money Account was established and the District began depositing funds to it that were formerly deposited into the savings account. Mr. Brammell has been signing the withdrawal slips on the PMA account, to cover checks, until May 30, 1984, when he was informed by the South- west Bank (Carlsbad Branch) that these withdrawals required a Director's signature. Upon Mr. Brammell's recommendation, Director Maerkle made a motion authorizing General Manager William C. Meadows or Controller Thomas L. Brammell to transfer funds from the PMA account to our accounts payable and/or payroll accounts, sec- onded by Director MacLeod and unanimously carried. Controller Bramell then reported on his inquiry to FDIC regarding Southwest Bank according to discussion at the last Board meeting. Their records were not up-to- date and they asked for several weeks to respond. His inquiry concerning col- laterization for funds in excess of $100,000 received a noncommittal response. Mr. Brammell said he will call FDIC again later this month. His personal opinion is that we should shop for another bank. - After discussion the Board concurred and Director Bonas made a motion authorizing the Controller to prepare a Request for Proposal for banking services for the District, to be brought to the next meeting, seconded by Director MacLeod and'unanimously carried. District Engineer: Development Program: Amendment to Subdivision Agreement: District Engineer Kubota reviewed this CT 74-4 - Quail Ridge (Spinnaker request from the developer (see memo in Hills) agenda packet) and upon his recommendation the change, seconded by Director Maerkle and unanimously carried. Temporary Occupancy: CT 73-24 - District Engineer Kubota reviewed this Carlsbad Lake Comunity, Lots 134 request for temporary occupancy and upon through 147, 268 through 276 and his recommendation Director Maerkle made 278 through 284 the motion, seconded by Director MacLeod in January 1982 (copy of letter to South- 1 I Director Bonas made the motion approving and unanimously carried. Capital Projects : La Costa Hi Reservoir: Progress After reviewing the status of this project, Report and Progress Payment District Engineer Kubota recommended that -3- June 6, 1984 the Board approve the first progress payment (see memo in agenda packet) to Weardco Construction Corp. for mobilization. Director Maerkle made the motion approving payment of $36,000, seconded by Director Kelly and unanimously carried. Legal Counsel Swirsky said this payment will not be a demand on the site fund. TAP Terminal Reservoir: Environ- District Engineer Kubota reviewed this mental Proceedings project (see memo in agenda packet) and Environmental Impact Assessment and Initial Study, (2) direct Staff to prepare a Negative Declaration, and (3) authorize dissemination of information and es- tablish June 22, 1984, for an adjourned Board meeting to consider public responses and consider approval of the Negative Declaration. Director Maerkle made the motion, seconded by Director Bonas and unanimously carried. Santa Fe I1 Reservoir: Envi ron- District Engineer Kubota reviewed this mental Proceedings project (see memo in agenda packet) and Environmental Impact Assessment and Initial Study, (2) direct Staff to prepare a Negative Declaration, and (3) authorize dissemination of information and es- tablish June 22, 1984, for an adjourned Board meeting to consider public responses and consider approval of the Negative Declaration. Director Maerkle made the motion, seconded by Director Kelly. Discussion followed and Director Bonas and Director MacLeod both commented that nothing should be done and no funds expended until the site is acquired or proceedings started to condemn it. The motion was withdrawn. "D" Reservoir Area High-pressure District Engineer Kubota reviewed this Water Main Extension: Progress project (see memo in agenda packet) and Payment recommended that the Board approve payment of $77,946.30 to Don Hubbard Contracting Co. Director MacLeod made the motion, seconded by Director Kelly and unanimously carried. Other Matters: Tri-Agencies Pipeline Extension District Engineer Kubota distributed a bound to El 1 ery Reservoir report prepared by his office and recom- Engineering and Operations Committee before Board action. recommended that the Board (1 ) accept the I recommended that the Board (1) accept the of the first progress payment in the amount I mended that this matter be reviewed by the Adjournment : The meeting was adjourned at 5:05 p.m. to the next regular meeting on June 20, 1984. Respectfully submitted, PHsident of the Board of Directors -\ I I .. r 3 nh"