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HomeMy WebLinkAbout1984-06-20; Municipal Water District; MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF COSTA REAL MUNICIPAL WATER DISTRICT, HELD ON JUNE 20, 1984, AT 2:00 P.M., AT 5950 EL CAMINO REAL, CARLSBAD, CALIFORNIA 92008: The meeting was called to order at 2:OO p.m. by President Almack with Directors Bonas, MacLeod, Kelly, Maerkle and Almack answering roll call. Also present were General Manager Meadows, Controller Brammell, Superintendent Musser, Legal Counsel Swirsky, District Engineer Kubota and Executive Secretary. John Goodwin, Wilda Simpson, Larry Willey and representatives of the bidding companies also attended. I Approval of Minutes : Upon motion of Director Maerkle, seconded the minutes of the regular meeting of June 6, 1984, were approved as mailed. by Director Bonas and unanimously carried, Oral Communications from the Audience: Bid Opening High1 and Dr were opened : Pi0 Pic0 Drive and District Engineer Kubota reviewed the project .ive (City Serv.ice Area) being bid. Legal Counsel Swirsky read each . The three apparent low bidders are: Baker Construction at $136,697.50; bid and the bidder's name as the bid packets Thibodo Construction Co., Inc. at $140,223.00; and Edward J. Pastana Construction, Inc. at $148,412.00. All the bids will be reviewed by the Engineer's office and a spread sheet made up with a copy sent to each bidder. The Engineer will make his recommendation at the Board meeting of July 5, 1984. Cons en t Ca 1 en dar : Ratification of Checks; Ratification of Investments; Purchase Orders: Director Bonas made the motion approving the 1 isted consent calendar i tems (see agenda packet), seconded by Director MacLeod and unanimously carried. I Organizational Reports: San Diego County Water Authority: Director Maerkle reported on their meeting of June 14. New officers for the next two years are Nat E.ggert as Chairman; Francesca Krauel, Vice Chairman; and Dale Mason, Secretary. Association of Water Director Bonas reported on their meeting Reclamation Agencies: at the Meadowlark Waste Water Treatment The next meeting is scheduled for July 5, 1984, here at the District. She added that Bert Elki'ns of the San Diego Region Water Reclamation Agency has asked her to be a hostess at their fair 'booth for four hours. Presidents & Managers Council General Manager Meadows reported on this of Water Utilities: informational meeting concerning a study defeat of the Peripheral Canal) to identify local water sources in the event of shortfalls of water. They also touched on water recl amation and water desalting. Con-uni t tee Reports :. Budget: Presentation of Director MacLeod referred to the prelim- Draft 1984-85 Budget inary draft of the budget for the Directors' July 5, 1984 (copy in agenda packet). Before action the budget will be reviewed by the Finance Comittee, particularly in the area of capital projects. Any Board actions prior to July 5 (that affect the budget) will be incorporated and a final budget prepared immediately after Board approval on July 5. The Board concurred with the General Manager's recommendation to increase the monthly rate of the gardener to $150 and the janitor to $200. Directors Maerkle and Almack said they would notify Staff when they want to have the Finance Committee meeting. .Engineering and Operations: General Manager Meadows referred to the 1984-85 Capital Projects list of capital projects in the budget, master plan which will show facilities we will be building over the long term. Projects have to be prioritized according to time and dollar affordability. The Finance Committee will be reviewing these projects with the Staff and will come back with recommendations as to what can be afforded this year. Plant in San Marcos, which they toured. by the County of San Diego (after the I review before discussion and action on several not in the budget, and the proposed Director Maerkle suggested a co-generation facility should be included in our ' projects. Discussion followed which brought out the need for completion of an updated master plan. Engineering and Operations: General Manager Meadows summarized the Request to Relocate Mobile Telephone feelings of the Committee in recommending Transmitter Facility (PacTel/GenCom) that the District could consider a future request from Pac Tel to relocate to the Twin Tanks after Pac Tel has acquired all necessary permits, has satisfied the neighbors, has worked with our engineer and paid for related costs incurred by the District, and only then returned to the District. No approval has been given at this point. After discussion Director MacLeod made a motion approving the Comnittee's recommendation as outlined above and instructing Staff to notify Pac Tel to that effect, .seconded by Director. Kelly and carried with Director Maerkle abstaini' Other Matters: Santa Fe I1 Reservoir Site: Director Kelly referred to the high cost of this reservoir site and the pending condem- nation procedures. He suggested alternatives should be considered. Discussion followed and an explanation by District Engineer Kubota regarding the hydraulics of the system. Acquisition of sites for proposed D Reservoir and Evans Point was a1 so discussed. No action was taken. I Recess: President Almack called for a recess at 3:15 p.m. The meeting reconvened at 3:31 p.m. Personnel : Closed Session: Personnel Matters At 332 p.m. Director Maerkle made a motion matters, seconded by Director MacLeod and unanimously carried. Legal Counsel Swirsky advised that upon motion of Director MacLeod, seconded by Director Bonas and unanimously carried, the Board went out of closed session and returned to regular session at .4:27 p.m. with all Board members present. Administrative Code: Article 4, Upon Legal Counsel Is recommendation, Director Section 4.4 - Salary Schedule MacLeod made a motion to authorize the Ad- and Job Classification ministration to prepare a new Section 4.4 - to be adjusted by a factor of 5%, seconded by Director Bonas and unanimously carried. Administration Code: Article 5, Director Kelly made a motion authorizing Section 5.29 - Dental Insurance the Administration to change Section 5.29 - Dental Insurance, to read, "The District shall provide each full time employee, Director and their families with a dental insurance pol icy, at no cost to the employees, and with the Board of Directors reimbursing the District for their premi ums , I' seconded by Director Maerkl e and unanimously carried. General Manager: Operations and Maintenance: General Manager Meadows gave an update on quality problem. A channel 8 newscaster interviewed him. Kirk Campbell of the State Health Department. assisted in the interview. Finance and Administration: Controller Brarnmell requested Board author- ization to send Requests for Proposal (see agenda packet) to his recorrunended list of local banks. Upon Legal Counsel's rec- ommendation Director Bonas made the motion, seconded by Director MacLeod and unanimously carried. District Engineer: Development Program: Monthly Report of Activities: District Engineer Kubota referred to this to. go into closed session on personnel 1 Salary.Schedule and Job Classification, the public notification of our recent water I report in the agenda packet. -2- June 20, 1984 Santa Fe I1 Reservoir: District Engineer Kubota reviewed this Environmental Proceedings matter (see memo in agenda packet) and environmental impact assessment and initial study; (2) direct staff to prepare a negative declaration; and (3) authorize the dissemination of this information and set a hearing date of July 18, 1984, as recommended by Legal Counsel Director Maerkle made the motion, seconded by Director MacLeod. Discussion followed and the motion carried with Director Bonas voting 'no.' recommended that the Board (1 ) accept the Reconstruction of Water Mains in This was handled under 'Bid Opening' above. Pi0 Pic0 Drive and Highland Drive: (See memo in agenda packet.) District Engineer Kubota distributed the bid list as prepared by his staff. I Other Matters: Palomar Airport Business District Engineer Kubota presented an urgent Center, Units 1 , 2 and 3 request to withdraw the entire subdivision approval and the return by the District of all deposits ($37,700). He recommended Board consideration and a decision at the adjourned meeting on. June 22, 1984. The Board requested Legal Counsel Is review and reconmendation at that time. Legal Counsel : Closed Session: Possible Litigation Upon Legal Counsel Is recommendation, at to go into closed session on matters concerning possible litigation, seconded by Director MacLeod and unanimously carried. Legal Counsel Swi rsky advised that upon motion of Director Maerkle, seconded by Director MacLeod and unanimously carried, the Board went out of closed session and returned to regular session at 5:06 p.m. with all Board members present. 4:47 p.m. Director Maerkle made a motion 1 Letter of Employment of Special Upon Legal Counsel's recommendation, Di- Counsel: Jennings, Engstrand rector Maerkle made a motion authorizing and Henri kson, APC the President to execute a letter of em- ployment to hire Jennings, Engstrand and Henri kson, as set forth in their 1 etter of June 14, 1984, as special counsel, seconded by Director MacLeod and unanimously carried. Adjournment: Upon motion of Director Bonas , seconded this meeting of June 20, 1984, was duly adjourned to June 22, 1984, at 1O:OO a.m. This portion of the meeting was adjourned at 5:08 p.m. by Director Maerkle and unanimously carried, Respectfully submitted, ,A64 sident of the Board of Directors < I a& ~&/&& ,A Secvetary of the Boar of Directors - 3- June 20, 1984 DECLARATION OF POSTING I, the undersigned, say: I That I am a citizen of the United States, over eighteen (18) years of age, and a resident of the County of San Diego, State of California, in which the within-mentioned posting occurred, and not a party to the subject cause of proceedings. I I posted a copy of the attached NOTICE OF ADJOURNMENT on the bulletin board of COSTA REAL MUNICIPAL WATER DISTRICT, at 5950 El Camino Real, Carlsbad, California, on June 21, 1984, and within twenty-four hours of the adjournment of the regular meeting of the Board of Directors of COSTA REAL MUNICIPAL WATER DISTRICT on June 20, 1984. I declare, under penalty of perjury, that the foregoing is true and correct. Executed on June 21, 1984, at Carlsbad, California. ”-- .. &,&” F1 orence M. Woodward I I I I NOTICE OF ADJOURNMENT Notice is hereby given that the regular meeting of the Board of Directors of COSTA REAL MUNICIPAL MATER DISTRICT on June 20, 1984, has been adjourned to June 22, 1984, at 1O:OO a.m. in the Board room, COSTA REAL MUNICIPAL MATER DISTRICT, 5950 El Camino Real, Carlsbad, Cal ifornia. DATED: June 21, 1984. and of the Board of Directors thereof