HomeMy WebLinkAbout1984-07-05; Municipal Water District; MinutesMINUTES OF THE ADJOURNED MEETING OF THE BOARD OF DIRECTORS OF COSTA REAL MUNICIPAL WATER DISTRICT, HELD ON JULY 5, 1984, AT 2:OO P.M., AT 5950 EL CAMINO REAL, CARLSBAD, CALIFORNIA 92008:
The meeting was called to order at 2:Ol p.m. by President Almack with Directors Bonas, MacLeod, Kelly, Maerkle and Almack answering roll call. Also present were General Manager Meadows, Controller Brammell, Legal Counsel Swirsky, District Engineer Kubota and Executive Secretary. Ruth Honnold, Wilda Simpson and Steve Tague also attended. I Approval of Minutes: Upon motion of Director Maerkle, seconded
the minutes of the regular meeting of June 20, 1984 were approved as corrected, and the minutes of the adjourned meeting of June 22, 1984 were approved as mai 1 ed.
by Director Bonas and unanimously carried,
Oral Communications from the Audience:
Insurance Program: Steve Tague - Mr. Tague reviewed his presentation at a Tague Insurance Agency previous board meeting at which the Board
from JPIA (ACWA-:~US.UWVIG~). It will cost the District $1250.00 to process an application with JPIA ($750.00 refundable if insurance is taken, and $500.00 inspection fee). After discussion it was felt that the District should get a quote from JPIA. Director Maerkle made the motion approving the expenditure of $1250.00 and instructed staff to survey member JPIA water agencies regarding the
considered getting an independent quote
' quality of coverage, seconded by Director Bonas and unanimously carried.
Mr. Tague suggested that in order to take advantage of the $5 mi5I;ion~ldam~:coverage in the package he has put together, he would recommend Board action approving replacement of the Safeco umbrella with Golden Bear Insurance Company, effective today to September 14, 1985 (approximate cost $10,500). If the JPIA insurance is competitive and the Board wishes to switch, at that time a refund would be prorated. Director Maerkle made the motion, seconded by Director MacLeod and unanimously carried.
Meanwhile, since the quote the District will get from JPIA is to include $10 mil 1 ion dam coverage, Mr. Tague will also prepare a package with comparable
coverage.
Request for Agenda Attachments The Manager agreed to supply Mrs. Honnold for ' Library Fi 1 es
Contract Award:
Water Main Reconstruction: District Engineer Kubota advised that the
Pi0 Pic0 Drive and Highland Drive three low bidders have e3aluated and he
low bidder) can fulfill the requirements of the contract. Director Bonas made the motion to award the contract to Baker Construction for this project, seconded by Director Kelly and unanimously carried.
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... . with copies of the memos and/or reports referred to in future board,!minutes.
recommended that Baker Construction (the
Discussion followed on the financing of this project, one of the City's previously budgeted projects which the District inherited with the Water Service Agreement. It was to have originally been funded by the City. General Manager Meadows explained that transfer of the funds to District is contingent upon receipt by the City of a District master plan of capital projects. After further discussion Legal Counsel recommended that the award of this project be held in abeyance and the reimbursement be negotiated by the President of our Board and the Mayor of the City. Upon Legal Counse! 's recommendation Director Bonas rescinded her previous motion and made a new motion that, in accord with the Water Service Agreement, funding of this project k.? negotiated by the President and Mayor, seconded by Director Kelly and unani: :!?sly carried. The Manager was instructed by President Almack to arrange this ni .: i.7:ng to also include the General Manager and City Manager. Legal Counsel silgpsted that Director Bonas also participate.
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Recess: President Almack called for a recess at 3:12 p.m. The meeting reconvened at
3:29 p.m.
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Organizational 'Reports:
San.Diego County'Water Authority: Di.rector Maerkle completed his report from
is scheduled for July 12, 1984.
Associat$on of -Water. Director Bonas reported in this meeting, Reclamation Agencies: held today at 9 a.m here at the District.
supporting the Clean Water B.ond Law. The speaker, John Merk, gave a six months' report on the Meadowlark Waste Water Treatment Plant. The next meeting will be held on August 2, 1'984, at 9 a.m. here at the District.
ACWA'Water Management Director Bonas reviewed material she
water management plan which was to have been on the State Water Resources Control Board's agenda on July 5. It has been pulled and no date set.
Water Agencies Association of General Manager Meadows referred to his San Diego County Quarterly Meeting memo with attachments (see agenda packet)
will be coordinated at the next Board meeting.
Comrni ttee Reports :
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. the last Board meeting. The next meeting
They approved s-ending.a letter to Sacramento
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received fr.om this committee, regarding the
regarding this meeting. Travel arrangements
Finance: 1984-85 Budget , Water Rates and Fees
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Director Maerkle advised that the Finance Committee held their meeting but were deferring their recommendations until the Board meeting of July 18, 1984.
Headquarters Site Study Director Maerkle advised that he has still
(Director Maerkl e) not received his sketches on this project.
Personnel :
Closed Session: Personnel Matters: At 3:47 p.m. Director Maerkle made a motion
matters, seconded by Director Bonas and unanimously carried.
Legal Counsel Swirsky advised that upon motion of Director Maerkle, seconded by Director Kelly and unanimously carried, the Board went out of closed session and returned to regular session at 4:24 p.m. with all Board members present.
Management Salaries : Director Bonas made a motion that the
$48,150.00, the Controller's salary be increased to $41,200.00 plus $150/month car allowance, and the Superintendent be increased to $33,750.00, seconded by Director Maerkle and unanimously carried.
General Manager:
Operations and Maintenance: General Manager Meadows referred to
agenda packet. He adivsed that we are terminating Cardinal Answering Service, effective August 1, 1984, and are making other arrangements to handle after-hours phone call s. (See memo in agenda packet. )
Finance and Administration: General Manager Meadows referred to the Appropriations Limit FY 84-85 annual adoption of 1 imits for property tax appropriation (see memo in agenda packet) and deferred the matter to Legal Counsel Swirsky who reviewed the procedure and presented Resolution No. 452 (which set.s the appropriation limit for FY 84-85 at $252,354.42) for Board review and action.
Resolution No. 452 Establishing Upon recommendation of Legal Counsel, Appropriations Limit for FY 84-85 Director Maerkle made the motion, seconded
entitled: "A RESOLUTION OF THE BOARD OF DIRECTORS OF COSTA REAL MUNICIPAL WATER DISTRICT ESTABLISHING THE APPROPRIATIONS LIMIT FOR COSTA REAL MUNICIPAL RATER
IN ACCORDANCE NITH ARTICLE XI11 B OF THf CONSTITUTION '.. THE STATE OF CPLIFORNIA
AND DIVISION 9 OF THE GOVER?!MENT CODE OF THE STATE OF i:~'cLIFORNIA," was sdolzted by the fol lowing vote:
I to go into closed session on personnel
General Manager's salary be increased to
Superintendent Musser's report in the
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by Director MacLeod, and Resol ution No. 452,
DISTRICT FOR THE FISCAL YEAR COMMENCING JULY 1 , 1984, !:';!3 ENDING JUNE 30, 1985,
.. - July '1 . - 1 '..\
AYES: Directors: Bonas, MacLeod, Maerkle, Kelly and Almack
NOES: Directors : None
ABSENT : Directors : None
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Requests for Proposal for Controller Brammel 1 gave a review of .the
Computer Service responses received from NCR, IBM and Hewlett-Packard. The quotes ranged from $72,500.00 from NCR, and $57,075.00 from IBM to $49,784.00 from Hewlett-Packard. After review and discussion he recommended accepting the Hewlett-Packard proposal. Director MacLeod made a motion to accept the proposal from Hewlett-Packard, seconded by Director Maerkle and unanimously carried.
District Engineer:
Development Program:
Plans, Agreements and Easements: District Engineer Kubota reviewed this CT 83-37 - Faraday Business Park project using a map showing the proposed location of the water lines (see memo in agenda packet). Upon his recommendation Director MacLeod made a motion to approve engineering construction drawings and authorization of signatures; approval of subdivision agreement and authorization of signatures; acceptance of all required easements and authorization of the Secretary to sign the documents, seconded by Director Kelly and unanimously carried.
Capi t a1 Projects :
La Costa Hi Reservoir: District Engineer Kubota referred to his Progress Payment memo in the agenda packet and recommended
Construction Company in the amount of $22,275.00. Director MacLeod made the motion, seconded by Director Maerkle and unanimously carried.
Consent Calendar:
approval of the progress payment to Weardco
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Ratification of Checks; Purchase Order 71-3397:
Adjournment:
Director Maerkle made a motion approving the 1 isted consent calendar items (see
agenda packet) , seconded by Director MacLeod and unanimously carried.
The meeting was adjourned at 4:46 p.m. to the next regular meeting on July 18, 1984.
Respectfully submitted,
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