HomeMy WebLinkAbout1984-08-01; Municipal Water District; MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF COSTA REAL MUNICIPAL WATER DISTRICT, HELD ON AUGUST 1, 1984, AT 2:OO P.M., AT 5950 EL CAMINO REAL,
CARLSBAD, CALIFORNIA 92008:
The meeting was called to order at 2:Ol p.m. by President Almack with Directors Bonas, MacLeod, Kelly, Maerkle and Almack answering roll call. Also present were
General Manager Meadows, Controller Brammell , Legal Counsel Swirsky, District Engineer Kubota and Executive Secretary. Harold Engelmann, Ruth Honnold, Wilda Simpson, Larry Willey and Terrance Rodgers of the Blade-Tribune also attended.
Approval of Minutes : Upon motion of Director Maerkle , seconded
carried, the minutes of the regular meeting of July 18, 1984, were approved as corrected.
Contract Award: Water Main Recon- General Manager Meadows reviewed the delay struction: Pi0 Pic0 Drive and in awarding this contract pending approval Highland Drive: Supplement No. 5: of Supplement No. 5 to the Water Service-:. Agreement. That approval has now been given and Legal Counsel Swirsky recommended formal approval of Supplement No. 5 and authorization of the President and Secretary to sign the final document. Director MacLeod made the motion, seconded by Director Maerkle and unanimously carried.
District Engineer Kubota then recommended: (see memo and attachments in agenda packet) (1) that contract be awarded to Baker Construction; (2) authorization for acceptance and signatures for required easements; (3) approval of payment of $1,000 for temporary construction easement; and (4) authorization for President and Secretary to execute quitclaim deed for original right-of-way. Director Kelly made the motion, seconded by Director MacLeod and unanimously carried.
Organizational Reports:
San Diego County Water Authority: Director Maerkle advised that the meeting will be next week. He then reported on another meeting he recently attended where Assemblyman Jim Costa, Chairman of Water, Parks and Wildlife Committee, spoke on "Should There Be a Water Plan This Year?"
Association of Water Reclamation Director Bonas advised that the next meeting Agencies: will be here at the District at 9:00 a.m.
($50.00) statement and made a motion authorizing payment, seconded by Director Kelly
and unanimously carried.
San Diego Region Water Director Bonas presented a request from this Reclamation Agency: agency for a letter from our Board to Paul Eckert requesting the Board of Supervisors to. continue supporting the agency and its work. Director Maerkle made a motion authorizing such a letter, seconded by Director Kelly and unanimously carried.
California Water Resources Assoc- General Manager Meadows referred to this iation; Water, Labor and Environ- 1 uncheon to be he1 d on August 17. Director mental Leaders ' Luncheon Maerkle advised that he will be attending
will make a report and bring back a copy of the speaker's address.
Committee Reports:
I by Director MacLeod and unanimously
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tomorrow. She presented the annual dues
as a Director of the Water Authority and
I Finance: Adoption of Water Rates and Fees:
General Manager:
General Manager Meadows advised that this matter is being deferred to the meeting of August 15.
Operations and Maintenance: General Manager Meadows referred to the
and added that it appears we will exceed our water use projections for the year.
Finance and Administration:
Annual Audit: Agreement With General Manager Meadows referred to his
Coopers and Lybrand memo with letter agreement dated August 4, 1984 , from Coopers and Lybrand (see agenda
Superintendent's report in the agenda packet
packet) stating a fee of $6,600. Formal action is needed authorizing the audit
at the stated fee. Director Maerkle made the motion, seconded by Director Bonas and unanimously carried.
Banking Services: Controller Brammell reviewed actions required
vices with San Diego Trust as follows: (1 ) establ ishment of a General 0perat.ing Account with Board members as designated signers and two signatures required'on a check; (2) establishment of a Payroll Account with all Board members, General Manager and Controller designated signers and one signature required on a check; (3) invest idle funds from both accounts in the Lehman Government Fund, Inc., subject to Lehman being a legal public investment; (4) General Manager, Controller and Board members authorized to transfer funds from General Operating Account to Payroll Account; (5) signature card and checks to reflect $5,000 limit per transaction on payroll checks; (6) District can direct deposit to San Diego Trust any amount designated by employee up to net of their payroll check; (7) San Diego Trust to be recipient bank of any wire transferred property tax apportionment allocations from the County%f San Diego. . After discussion Director Maerkle made the motion authorizing the above actions, seconded by Director Bonas and unani- mously carried.
to allow the District to begin banking ser-
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Recess : President Almack called for a recess at 3:OO .p.m. The meeting reconvened at 3:15 p.m
District Engineer:
Development Program:
Temporary Occupancy: Carl sbad District Engineer Kubota referred to his Tract 81-30 -- Pacesetter memo with attachment in agenda packet and
Homes, Inc. recommended Board approval of temporary oc- cupancy. After discussion Director MacLeod made a motion authorizing temporary occupancy, seconded by Director Maerkle and unanimously carried.
Easement Acceptance: Carlsbad District Engineer Kubota reviewed this projec
Tract 74-4 -- Quail Ridge (.see memo with attachment in agenda packet) and recommended Board acceptance of the easerr and authorization for Board Secretary to sign for the District. Director Bonas made the motion, seconded by Director Maerkle and unanimously carried.
Capital Projects :
Tri-Agencies Pipeline Extension - District Engineer Kubota reviewed this reques College Boulevard to Pontiac Drive (see material in today's agenda packet as we1
Reimbursement Agreement for as meeting of July 18, 1984) from the devel- Carl sbad Tract 81 -47 oper for full reimbursement for this project,
$23,720.30, to be paid to the District by future developers in the area and then reimbursed to Treetops, .for a-total of $39,664.60. After discussion, Director Maerkle made a motion authorizing payment of $15,936.30 to Treetops, seconded by Director Kelly and unanimously carried.
Director Maerkle then made a motion denying payment of the additional $23,720.30 reimbursement that is due by tie-ins, seconded by Director Bonas and unanimously carried.
Tri-Agencies Pipeline District Engineer Kubota recornended Board Terminal Reservoir : approval of the plans and specifications,** authorization for negotiations to commence
for the engineering construction contract and authorization for staff to negotiate with the property owners on the temporary easements. Also required is an auth- orization from the Board for removal and demolition of the existing steel tank. Upon Legal Counsel Swirsky's recornendation that the motion should include, **"plans and specifications approved for construction contract negotiations subjecl to the comnents of Mr. Sanders and his engineer," Director MacLeod made the motion! seconded by Director Maerkle and carried, with Director Bonas voting "no. '1
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i.e., the $15,936.'30 immediately due, and
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"D" Reservoir Area Hi gh-Pressure District Engineer Kubota advised that this Water Main Extension: project has been completed and recommended that the project be accepted and filing of the Notice of Completion be authorized. He also recommended payment of $1,798.65 (see memo and progress payment due in agenda packet). The final balance due of
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$8,860.55 will be presented for payment approval if no liens have been filed and upon expiration of the lien period of the notice of completion. Director Maerkle made the motion as recommended, seconded by Director Bonas and unanimously carried.
Tabata Fire Hydrant: District Engineer Kubota reviewed this
of the easement and authorization for its recordation. The cost of this project will be billed to Mr. and Mrs. Tabata. Director MacLeod made the motion, seconded by Director Maerkle and unanimously carried.
project and recommended Board acceptance
La Costa Hi Reservoir District Engineer Kubota reviewed the status Project CMWD 79-110 of this project and recommended Board ap-
struction Corp. in the sum of $39,825.00 and to Thibodo Construction Co. in the amount of $25,024.15. Director Maerkl e made the motion , seconded by Director MacLeod and unanimously carried.
Utilities Relocation Program District Engineer Kubota reviewed the map in the City Service Area showing where lines will be moved and/or changed as the streets are widened. This work will be done by force account at an estimated maximum cost of $20,000. Upon the District Engineer's recommendation, Director Maerkle made a motion approving the plans and authorizing staff to proceed with actual construction, seconded by Director Kelly and unanimously carried.
Consent Calendar:
proval of progress payments to Weardco Con-
Ratification of Checks; Purchase Orders:
Director Maerkle made a motion approving the 1 isted consent calendar items (see agenda packet) , seconded by Director MacLeod and unanimously carried.
Di rectors I Reports :
I Water Reuse Symposium Director Bonas reviewed the announcement of August 26-31 , 1984 this symposium and advised that registration is required to be postmarked by August 16. After discussion it was decided to approve attendance at our next Board meeting on August 15.
Adjournment : The meeting was adjourned at 4:Ol p.m. to the next regular meeting on August 15, 1984.
Respectfully submitted, fi&ud
President of the Board of Directors
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