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HomeMy WebLinkAbout1984-09-05; Municipal Water District; MinutesMINUTES OF THE REGULAR MEETING OF THE'BOARD OF DIRECTORS OF COSTA REAL MUNICIPAL WATER DISTRICT, HELD ON SEPTEMBER 5, 1984, AT 2:00 P.M., AT 5950 EL CAMINO REAL, CARLSBAD, CALIFORNIA 92008 The meeting was called to order at 2:00 p.m. by President Almack with Directors Bonas, MacLeod, Kelly, -Maerkle and Almack answering roll call. Also present were General Manager Meadows, Controller Brammell, Superintendent Musser, Legal Counsel Swirsky, District Engineer Kubota and.Executive Secretary. Larry Willey, Terrance Rodgers and Harold Engelmann also attended. Approval of Minutes: Upon motion of Director Maerkle, seconded by Director Kelly and unanimously carried, the minutes of the regular meeting of August 15, 1984, were approved, with reservations concerning page 1 to be reviewed at a later time. Organizational Reports: San Diego County Water Authority: Director Maerkle reviewed another possible source of water for southern California - excess Colorado River water - and described the negotiations the Authority is currently pursuing. Discussion followed. Association of Water Director Bonas advised that the Reclamation Agencies: next meeting will be here at the District at 9:00 a.m. tomorrow. Dr. Bahman Shiek of Engineering Science will be the speaker. California Special Districts Association: General Manager Meadows gave an overview of the following acti- vities of this Association during the month of September. (1) Annual Conference: Long Upon the General Manager's recom- Beach, September 14-16 . mendation to send the Executive Secretary to the special program Special Program on District on board administration, Director Board Administration: Long Maerkle made a motion to send Mrs. Beach, September 14 and 15 Woodward and her spouse to the special program and also suggested that if time permits, she act as District representative at the annual conference which runs concurrently. Director Bonas seconded the motion and it was unanimously carried. (2) San Diego Chapter Reorgani- Attendance at this dinner meeting zational Meeting:, Septem- was approved at the last Board ber 19, Poway meeting. Those wishing to attend gave the secretary their names for reservation purposes. 4 Committee Reports: Engineering and Operations: Director Kelly reported briefly on Evans Point Reservoir Site Study this meeting concerning the need for a site study for which the sum of $20,000 has been budgeted. General Manager Meadows recommended that this be tabled until the meeting of September 19. Director MacLeod made a motion to that effect, seconded by Director Maerkle and unanimously carried. Mr. Swirsky said he will investigate this matter and make a report at the next meeting. Finance: Santa Fe II Reservoir Construction Contract: Legal Counsel Swirsky advised that the staff has been negotiating with Heick Construction for con--', ' ' struction of the Santa Fe II Reservoir. Meanwhile the eminent domain' proceedings are going ahead to acquire the site and the Board will be considering adoption of a Resolution of Necessity on September 19, 1984. A suit for immediate possession will be filed within a day or so after that and could result in possession of the site the week of September 24. Legal Counsel reviewed the contract (see copy in agenda packet) and referred to the fact that the District is acting as an agent for Imperial Securities Corporation which obviates the need to go to bid. He also reviewed the figures on the cost estimate attached to the contract. He added that there will be a stipulation that change orders cannot exceed 10%. An offer and legal notification has been sent to the legal owner of the property and he will have an opportunity to make a presentation at the Board meeting of September 19, 1984, before the Resolution of Necessity is adopted. Upon Legal Counsel's recommendation, Director Maerkle made a motion authorizing the President and Secretary to execute this contract for construction of the Santa Fe I1 Reservoir, ;with Heick Construction Company, after the Board of Directors has adopted the Resolution of Necessity. This motion failed for lack of a second. Discussion followed with Director Bonas objecting to bypassing the bid process. The District Engineer reviewed bid figures for the La Costa Hi Reservoir project in which Heick was a bidder, in an attempt to justify the selection of this contractor for the Santa Fe I1 Reservoir project. Director Kelly said he also would like to see another bid. Director MacLeod felt that nothing should transpire until the District actually had ownership of the site. No action was taken. I Recess: President Almack called for a recess at 3:29 p.m. The meeting reconvened at 3:46 p.m. Projects for City Funding: General Manager Meadows reviewed the background of the supplement to the Water Service Agreement in which the City agreed to fund the Pi0 Pico/Highland project and asked the District Engineer to report on the status of the list he has been instructed to prepare from which an additional supplement (to the Water Service Agreement) can be developed. Mr. Kubota reviewed his list (estimated total cost of $2.2 million), using a map to locate the specific areas, and re- sponded to inquiries from the Board. Upon Mr. Kubota's recommen- dation, Director Bonas made a motion authorizing staff to prepare a e supplement to the Water Service Agreement to accommodate the capital project list, for approval by the District Board and the City Council seconded by Director Maerkle and unanimously carried. Special Committee on Director Maerkle advised that he Headquarters Expansion: is meeting with a representative some figures and ideas and will have a written report for the meeting of September 19. Negotiating Committee for Legal Counsel advised that the Reservoir Site Acquisition: Committee has been kept aware of the proceedings but there have been no further meetings with the owner. I of Lusardi Construction to get I General Manager: - Operations and Maintenance: Public Notification Re: General Manager Meadows distri- Change in Water Treatment buted copies of the flier pub- District notifying the public that on November 1, 1984, they will be treating the water with chloramines instead of chlorine. The District-will be sending copies of this notice to the residents of t'he Carlsbad service area in conjunction with the approved District newsletter. Discussion followed. lished by Metropolitan Water Superintendent's Report: The General Manager referred to this report in the agenda packet. -7- Contomhor K 14RA Finance and Administration: I Certificate of Participation General Manager Meadows reviewed Disbursement Procedures: the procedures to be followed in conjunction with the Certificate (a) Certificate of Independent of Participation Agreement. Engineer Copies of the disbursement documents requiring Board ap- (b) Requisition for Dis- proval are in the agenda packet. sented for approval at the first Board meeting of each month. bursement of Project Costs Any future documents will be pre- After discussion, Legal Counsel recommended that the first action be approval of the progress payment to Weardco Construction Corp. for thelperiod from July 30 to August 27, 1984, in the amount of $220,055.68. Director Maerkle made the motion, seconded by Director Kelly and unanimously carried. Legal Counsel then recommended that the Board approve the Requisition for Disbursement of Project Costs in the following amounts: Costa Real MWD - $373;485,93; Benton Engineering, Inc, - $9,159.20; Westec Services, Inc. - $475.79; Weardco Construction Corp. - $220,055.68;- Woodside/Kubota ti Associates, Inc, - $12,971.88. Director Maerkle made the motion authorizing the General Manager to sign the document, seconded by Director Bonas and unanimously carried. Controller's Report: The Controller did not have a budget distributed to those Board members who had not received it. Discussion followed and Mr. Brammell responded to questions. report but referred to the final I District Engineer: (Director MacLeod left the meeting Capital Projects: 'ID" Reservoir Area High The District Engineer recommended Pressure Water Main: Board action authorizing final Final Payment payment of $8,860.55 to Don tember 12, 1984, providing no liens have been filed. Director Bonas made the motion, seconded by Director Maerkle and unanimously carried. at this point - 4:23 p.m.) Hubbard Contracting Co. on Sep- Pi0 Pic0 Drive and Highland District Engineer Kubota reported Drive Pipeline Replacement: that work on this project will Status Report commence next Monday. Santa Fe I1 Reservoir. Site: The District Engineer referred to Appraisal Services a proposal from Dodd-Graves & As- proval of the letter agreement. Director Maerkle made the motion, seconded by Director Kelly and unanimously carried. Development Program: sociates and recommended Board ap- I Request for Temporary Occu- District Engineer Kubota recom- pancy: Carlsbad Tract 74-4 -- mended Board approval for temp- Quail Ridge (CMWD 74-301) orary occupancy of 25 units as re- quested by the developer. Di- - rector Kelly made the motion, seconded by Director Maerkle and unani- I mously carried'. Request for Temporary Occu- The District Engineer recommended pancy: Carlsbad Tract 81-30" Board approval for temporary occu- Pacesetter Homes (CMWD 83-407) pancy of the full 60 units as re- rector Maerkle made the motion, seconded by Director Bonas and unani- mously carried. Offer and Acceptance: Carlsbad District Engineer Kubota reviewed Tract 79-13--Lot 1 (John Joseph) this project and recommended Board (CMWD 79-407) authorization for the President to quested by the developer. Di- m P .-*..-L _._ r lnon execute the offer and acceptance document. Director Maerkle made the motion, s.econded by Director Bonas and unanimously carried. Offers and Acceptances: Carlsbad The District Engineer reviewed Tract 81-10A -- Carlsbad Research this project and recommended Board Center Unit 2 (CMWD-82-204) authorization for the President to documents, and appropriate signatures on the final tract map. Director Kelly made the motion, seconded by Director Bonas and unani- mously carried. Plans and Easements: Carlsbad District Engineer Kubota reviewed Tract 80-34 -- Lot 5, Palomar this project and recommended Board Airport Business Park approval of engineering construc- appropriate signatures. Director execute the offer and acceptance I (CMWD 83-224) tion drawings and authorization of Maerkle made the motion, seconded by Director Kelly and unanimously carried. The Engineer also requested Board action authorizing ac- ... ceptance of all required easements and the Secretary of the Board to sign the necessary certificates. Director Kelly made the motion, seconded by Director Maerkle and unanimously carried. Informational: San Dieguito- The District Engineer advised that Costa Real Intertie the San Dieguito Water District has processed our request for a district intertie at old 101 and La Costa Avenue. Consent Calendar: Ratification of Checks; Director Maerkle made a motion ap- Purchase Orders: proving the listed consent cal- seconded by Director Kelly and unanimously carried. Legal Counsel: Election - Divisions 3 and 4: Legal Counsel advised that because ision 3, an election will be required in Division 4 only, where four people, including the incumbent, filed with the Registrar of Voters. Accordingly he presented Resolution No. 456 as required for Division No, 3. Resolution No. 456 Declaring No Upon recommendation of Legal Election in Division No. 3 Counsel, Director Bonas made the motion, seconded by Director Kelly, and Resolution No. 456, entitled: "RESOLUTION OF THE BOARD OF DIRECTORS OF COSTA REAL MUNICIPAL WATER DISTRICT ORDERING THAT AN ELECTION SHALL NOT BE HELD IN DIVISION 3, COSTA REAL MUNICIPAL WATER DISTRICT, AT THE COSTA REAL MUNICIPAL WATER DISTRICT GENERAL ELECTION NOVEMBER 6, 1984, AND REQUESTING SAN DIEGO COUNTY BOARD OF SUPER- VISORS TO APPOINT A MEMBER OF THE BOARD OF'DIRECTORS OF COSTA REAL MUNICIPAL WATER DISTRICT," was adopted by the following vote:, endar items (see agenda packet), - only the incumbent filed in Div- AYES: Directors: Bonas, Kelly, Maerkle and Almack NOES : Directors: None I - Adjournment: ABSENT : Directors: MacLeod The meeting was adjourned at 4:45 p.m. to the next regular meeting on September 19, 1984. </L&M ard of Directors -4- Smtember 5. 1984