HomeMy WebLinkAbout1984-11-07; Municipal Water District; MinutesMIEUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF COSTA
REAL MUNICIPAL WATER DISTRICT, HELE ON NOVEMBER 7, 1984, AT 2:OO
P.M., AT 5950 EL CAMINO REAL, CARLSBAD, CALIFORNIA 92008
The meeting was called to order at 2:02 p.m. by President Almack
with Directors Bonas, MacLeod, Kelly, Maerkle and Almack
answering roll call. Also present were General Manager Meadows,
Controller Brammell, Superintendent Musser, Legal Counsel
Swirsky, District Engineer Kubota and Executive Secretary.
Harold Engelmann, Larry Willey and William Jubb also attended. I Approval of Minutes: Upon motion of Director
Maerkle, seconded by Director
Bonas and unanimously carried, the minutes of the adjourned board
meeting of October 10 and the regular board meeting of October
17, 1984, were approved as mailed.
Organizational Reports:
San Diego County Water Authority: Director Maerkle advised that
their next meeting will be on
November 8, 1984.
Association of Water Reclamation Director Bonas reported on
Agencies: their meeting of November 1.
Graham Frazier and Tom
McCullough spoke on the water reclamation at the San Elijo Waste
Water Treatment Plant in Cardiff. Director Bonas displayed a
copy of the newsletter AWRA has decided to publish. The next
meeting is scheduled for December 6 at Ted Vallas' Olympic
Resort. Nomination and election of officers will be held then.
Committee Reports:
I Implementation: (postponed to after recess)
Headquarters Expansion: Director Maerkle advised that
he has requested quotations
from several builders of prebuilt buildings (steel covered with
plaster). Director Bonas sug.gested the possibility of a trade
for some of the buildings in the business parks. .Upon question-
ing about the District acquiring the abutting County-owned pro-
perty, the General Manager said the County advised they had. been
processing a general plan amendment to the City and did not want to get involved with amendments to their application.
Engineering and Operations: Director Kelly reported on
their meeting of November 6
regarding annexation of the twin tanks site to the City of
Carlsbad. (See minutes of Board meeting of October 17.) The
committee's recommendation to the Board is not to oppose the
annexation. The committee also felt it would be wise to look
into the possibility of purchasing enough adjoining land to
accommodate an eight million gallon tank/s,
GenCom's request for a tower and building was discussed and
action postponed to the Board meeting of November 21.
Director MacLeod made a motion, seconded by Director Maerkle and
unanimously carried, that the District take no opposition to the
annexation.
General Manager:
Operations and Maintenance: The General Manager referred
to the Superintendent's report
in the agenda packet.
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Finance and Administration:
1. Certificate of Partici- The General Manager referred
pation Procedures to his memo in the agenda
packet itemizing the disbursements requiring Board approvai.
Detail paperwork is attached to the memo.
Director Maerkle made a motion authorizing progress payment No. 2
to Thibodo Construction in the amount of $166,428.42, progress - payment No. 6 to Weardco Construction in the sum of $72,931.88,
release of the retention amount to Weardco of $45,873.75,
seconded by Director Keliy.
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In response to Director MacLeod's inquiry, Legal Counsel
explained that the retention amount can be released when the
contractor enters into an agreement with the District wherein he
places with the bank, CD's exactly equal to the amount of the
retention. These cannot be released until authorized by the
District.
The motion was then unanimously carried.
Director Maerkle made a motion approving Disbursement Certificate
No. 3 in the sum of $336,990.83, seconded by Director MacLeod and
unanimously carried.
Director Maerkle made a motion approving the change order to
Weardco in the sum of $6,212.00, seconded by Director Bonas and
unanimously carried.
Wire Transfers for Investments: General Manager Meadows re-
ferred to the Controller's
memorandum (see agenda packet) requesting Board authorization for
the General Manager or Controller to wire funds for investment
purposes. Upon the Manager's recommendation, and after a brief
discussion, Director Maerkle made the motion, seconded by
Director MacLeod and unanimously carried.
I Local Government Finance Seminar: The Manager recommended Board
November 15, 1984; Long Beach authorization for attendance
at this one day seminar by the
Controller, Treasurer Bonas and himself. Director Kelly made the
motion, seconded by Director MacLeod and unanimously carried.
Recess: President Almack called for a
recess at 2:55 p.m. The
meeting reconvened at 3:16.
WOW! Celebration: Director Bonas referred to the
memorandum from Mrs. Grimm
reminding the Board that this program will be held on Tuesday,
December 11 at 7:OO p.m., at the Cultural Arts Center on Monroe.
All Directors that can are asked to attend. Directors Almack and
Bonas will present the awards.
Other Matters:
Special Committee re Director Kelly recommended
Alternate Water Sources: 'that the District maintain
neutrality regarding pur-
chasing water through the Yampa Dam source with which the Water
Authority .is negotiating, Director Maerkle said this will be
discussed at the SDCWA meeting tomorrow. I- District Engineer:
Capital Projects:
Change Order and Progress District Engineer Kubota re-
Payment: Highland Drive/ ferred to his memorandum with
Pi0 Pic0 Drive Water Main attachments in the agenda
Replacement: packet and recommended Board
approval of change order No. 1
due to discovering old water lines, and progress payment No. 2 in
the sum of $57,915. Director Maerkle made the motion, seconded by Director Bonas and unanimously carried.
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Deveiopment Program:
Offer and Acceptance: Carlsbad The District Engineer advised
Tract 82-14 -- Templin Heights that the work on this project
URit No. 3 (listed on the agenda under
consent calendar) is not
complete and will be returned to the next meeting on the consent
calendar.
Templin Heights Unit No. 3 The District Engineer then
Temporary Occupancy distributed sketches and rec-
ommended Board approval for
temporary occupancy of the 27 remaining units. After discussion,
Director MacLeod made the motion, seconded by Director Kelly and
unanimously carried.
Request: from Eloy Chouza re District Engineer Kubota dis-
Lot 365, La Costa South Unit 5: tributed copies of a sketch
and recommended that the Board
grant written approval for this property owner to put a driveway
over a portion of our pipeline. Director Kelly made the motion,
seconded by Director Markle and unanimously carried.
Request from City of Carlsbad The District Engineer distri-
Engineering Dept. (CMWD 84-510) buted copies of a sketch for
this revised project (refer to
minutes of Board meeting of October 3, 1984) and explained that
Pea Soup Andersen has decided to keep the road as it is now. He
recommended Board recision of the action taken on October 3 and
approval of the extensions shown in red on the current drawing.
Director MacLeod made the motion, seconded by Director Bonas and
unanimously carried.
Implementation Committee: General Manager Meadows re-
ferred to this committee
meeting which took place this morning to consider recommendations for District policy concerning nonfunctional and functional water
facilities owned by the City of Carlsbad and operated or
maintained by the District.
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The San Luis Rey Pump Station, a nonfunctional facility valued at
approximately $1.4 million and located in the City of Oceanside,
is currently under consideration.by the City of Carlsbad for sale
or lease. Because of the Water Service Agreement we have with
the\City, the District has been asked for its position. The
water rights are of value to the District. The Committee's
recommendation is that the District agree that the City sell or
lease this property if they keep the water rights for the
District and place all proceeds in the City's "water fund for
system rehabilitation in the former City service area." Legal
Counsel distributed copies of the proposed motion (copy in public
review agenda packet). Discussion followed and Director Kelly
suggested trading the underground water rights to the City of
Oceanside for an equal percentage of their rights to Colorado River water. After further discussion .and explanation
by Legal Counsel, Director MacLeod made the motion as presented
by Legal Counsel, seconded by Director Maerkle and carried with
Director Kelly voting "no."
Insuring the City water system's functional facilities is not a
problem. Staff has already taken steps to obtain quotes from our
insurance agent. The expiration date of the City's policy is
March 16, 1985. Committee recommendation is that Staff develoD a -
supplement to the Water Service Agreement to identify the areas in the City that the District should be insuring.
Lake Calavera is another nonfunctional City-owned water property
maintained by the District. The Manager advised that this
property is basically a liability, requiring time spent on
maintenance. Committee recommendation is that we not provide
insurance unless we are given title to the property. Discussion
followed as to liability if this property was leased.
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Director Maerkle made a two-part motion, as distributed by Legal
Counsel, agreeing to supply insurance for all functional water
facilities owned by the City, utilized by the District in
operation and maintenance of the water system under the Water
Service Agreement between the parties, with the agreement of the
parties and identification of the properties to be set forth in a
supplement to the Water Service Agreement to be approved by both
parties, and advising the City that the District does not desire
to supply insurance for the nonfunctional water facilities owned
by the City, without acquiring title to such facilities, seconded
by Director Bonas and unanimously carried,
Legal Counsel:
Closed Session: Upon Legal Counsel's request,
Possible Litigation at 4:20 p.m. Director MacLeod
made a motion to go into
closed session to discuss matters of litigation, seconded by
Director Bonas and unanimously carried.
Legal Counsel Swirsky advised that upon motion of Director
MacLeod, seconded by Director Maerkle and unanimously carried,
the Board went out of closed session and returned to regular
session at 4:32 p.m. with all Board members present.
Consent Calendar:
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Ratification of Checks;
Purchase Orders:
Adjournment :
Director Maerkle made a motion
approving the consent calendar
seconded by Director Bonas and
unanimously carried.
The meeting was adjourned at
4:37 p.m. to the next regular
meeting on November 21, 1984. I
p ,A Respectf ly submitted,
o$
President, Board of Directors
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Sgcretary, Boa f Diredtors
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