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HomeMy WebLinkAbout1984-11-07; Municipal Water District; MinutesMIEUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF COSTA REAL MUNICIPAL WATER DISTRICT, HELE ON NOVEMBER 7, 1984, AT 2:OO P.M., AT 5950 EL CAMINO REAL, CARLSBAD, CALIFORNIA 92008 The meeting was called to order at 2:02 p.m. by President Almack with Directors Bonas, MacLeod, Kelly, Maerkle and Almack answering roll call. Also present were General Manager Meadows, Controller Brammell, Superintendent Musser, Legal Counsel Swirsky, District Engineer Kubota and Executive Secretary. Harold Engelmann, Larry Willey and William Jubb also attended. I Approval of Minutes: Upon motion of Director Maerkle, seconded by Director Bonas and unanimously carried, the minutes of the adjourned board meeting of October 10 and the regular board meeting of October 17, 1984, were approved as mailed. Organizational Reports: San Diego County Water Authority: Director Maerkle advised that their next meeting will be on November 8, 1984. Association of Water Reclamation Director Bonas reported on Agencies: their meeting of November 1. Graham Frazier and Tom McCullough spoke on the water reclamation at the San Elijo Waste Water Treatment Plant in Cardiff. Director Bonas displayed a copy of the newsletter AWRA has decided to publish. The next meeting is scheduled for December 6 at Ted Vallas' Olympic Resort. Nomination and election of officers will be held then. Committee Reports: I Implementation: (postponed to after recess) Headquarters Expansion: Director Maerkle advised that he has requested quotations from several builders of prebuilt buildings (steel covered with plaster). Director Bonas sug.gested the possibility of a trade for some of the buildings in the business parks. .Upon question- ing about the District acquiring the abutting County-owned pro- perty, the General Manager said the County advised they had. been processing a general plan amendment to the City and did not want to get involved with amendments to their application. Engineering and Operations: Director Kelly reported on their meeting of November 6 regarding annexation of the twin tanks site to the City of Carlsbad. (See minutes of Board meeting of October 17.) The committee's recommendation to the Board is not to oppose the annexation. The committee also felt it would be wise to look into the possibility of purchasing enough adjoining land to accommodate an eight million gallon tank/s, GenCom's request for a tower and building was discussed and action postponed to the Board meeting of November 21. Director MacLeod made a motion, seconded by Director Maerkle and unanimously carried, that the District take no opposition to the annexation. General Manager: Operations and Maintenance: The General Manager referred to the Superintendent's report in the agenda packet. I- Finance and Administration: 1. Certificate of Partici- The General Manager referred pation Procedures to his memo in the agenda packet itemizing the disbursements requiring Board approvai. Detail paperwork is attached to the memo. Director Maerkle made a motion authorizing progress payment No. 2 to Thibodo Construction in the amount of $166,428.42, progress - payment No. 6 to Weardco Construction in the sum of $72,931.88, release of the retention amount to Weardco of $45,873.75, seconded by Director Keliy. I In response to Director MacLeod's inquiry, Legal Counsel explained that the retention amount can be released when the contractor enters into an agreement with the District wherein he places with the bank, CD's exactly equal to the amount of the retention. These cannot be released until authorized by the District. The motion was then unanimously carried. Director Maerkle made a motion approving Disbursement Certificate No. 3 in the sum of $336,990.83, seconded by Director MacLeod and unanimously carried. Director Maerkle made a motion approving the change order to Weardco in the sum of $6,212.00, seconded by Director Bonas and unanimously carried. Wire Transfers for Investments: General Manager Meadows re- ferred to the Controller's memorandum (see agenda packet) requesting Board authorization for the General Manager or Controller to wire funds for investment purposes. Upon the Manager's recommendation, and after a brief discussion, Director Maerkle made the motion, seconded by Director MacLeod and unanimously carried. I Local Government Finance Seminar: The Manager recommended Board November 15, 1984; Long Beach authorization for attendance at this one day seminar by the Controller, Treasurer Bonas and himself. Director Kelly made the motion, seconded by Director MacLeod and unanimously carried. Recess: President Almack called for a recess at 2:55 p.m. The meeting reconvened at 3:16. WOW! Celebration: Director Bonas referred to the memorandum from Mrs. Grimm reminding the Board that this program will be held on Tuesday, December 11 at 7:OO p.m., at the Cultural Arts Center on Monroe. All Directors that can are asked to attend. Directors Almack and Bonas will present the awards. Other Matters: Special Committee re Director Kelly recommended Alternate Water Sources: 'that the District maintain neutrality regarding pur- chasing water through the Yampa Dam source with which the Water Authority .is negotiating, Director Maerkle said this will be discussed at the SDCWA meeting tomorrow. I- District Engineer: Capital Projects: Change Order and Progress District Engineer Kubota re- Payment: Highland Drive/ ferred to his memorandum with Pi0 Pic0 Drive Water Main attachments in the agenda Replacement: packet and recommended Board approval of change order No. 1 due to discovering old water lines, and progress payment No. 2 in the sum of $57,915. Director Maerkle made the motion, seconded by Director Bonas and unanimously carried. -2- Novenber 7, 1984 Deveiopment Program: Offer and Acceptance: Carlsbad The District Engineer advised Tract 82-14 -- Templin Heights that the work on this project URit No. 3 (listed on the agenda under consent calendar) is not complete and will be returned to the next meeting on the consent calendar. Templin Heights Unit No. 3 The District Engineer then Temporary Occupancy distributed sketches and rec- ommended Board approval for temporary occupancy of the 27 remaining units. After discussion, Director MacLeod made the motion, seconded by Director Kelly and unanimously carried. Request: from Eloy Chouza re District Engineer Kubota dis- Lot 365, La Costa South Unit 5: tributed copies of a sketch and recommended that the Board grant written approval for this property owner to put a driveway over a portion of our pipeline. Director Kelly made the motion, seconded by Director Markle and unanimously carried. Request from City of Carlsbad The District Engineer distri- Engineering Dept. (CMWD 84-510) buted copies of a sketch for this revised project (refer to minutes of Board meeting of October 3, 1984) and explained that Pea Soup Andersen has decided to keep the road as it is now. He recommended Board recision of the action taken on October 3 and approval of the extensions shown in red on the current drawing. Director MacLeod made the motion, seconded by Director Bonas and unanimously carried. Implementation Committee: General Manager Meadows re- ferred to this committee meeting which took place this morning to consider recommendations for District policy concerning nonfunctional and functional water facilities owned by the City of Carlsbad and operated or maintained by the District. I I I- The San Luis Rey Pump Station, a nonfunctional facility valued at approximately $1.4 million and located in the City of Oceanside, is currently under consideration.by the City of Carlsbad for sale or lease. Because of the Water Service Agreement we have with the\City, the District has been asked for its position. The water rights are of value to the District. The Committee's recommendation is that the District agree that the City sell or lease this property if they keep the water rights for the District and place all proceeds in the City's "water fund for system rehabilitation in the former City service area." Legal Counsel distributed copies of the proposed motion (copy in public review agenda packet). Discussion followed and Director Kelly suggested trading the underground water rights to the City of Oceanside for an equal percentage of their rights to Colorado River water. After further discussion .and explanation by Legal Counsel, Director MacLeod made the motion as presented by Legal Counsel, seconded by Director Maerkle and carried with Director Kelly voting "no." Insuring the City water system's functional facilities is not a problem. Staff has already taken steps to obtain quotes from our insurance agent. The expiration date of the City's policy is March 16, 1985. Committee recommendation is that Staff develoD a - supplement to the Water Service Agreement to identify the areas in the City that the District should be insuring. Lake Calavera is another nonfunctional City-owned water property maintained by the District. The Manager advised that this property is basically a liability, requiring time spent on maintenance. Committee recommendation is that we not provide insurance unless we are given title to the property. Discussion followed as to liability if this property was leased. -3- November 7, 1984 Director Maerkle made a two-part motion, as distributed by Legal Counsel, agreeing to supply insurance for all functional water facilities owned by the City, utilized by the District in operation and maintenance of the water system under the Water Service Agreement between the parties, with the agreement of the parties and identification of the properties to be set forth in a supplement to the Water Service Agreement to be approved by both parties, and advising the City that the District does not desire to supply insurance for the nonfunctional water facilities owned by the City, without acquiring title to such facilities, seconded by Director Bonas and unanimously carried, Legal Counsel: Closed Session: Upon Legal Counsel's request, Possible Litigation at 4:20 p.m. Director MacLeod made a motion to go into closed session to discuss matters of litigation, seconded by Director Bonas and unanimously carried. Legal Counsel Swirsky advised that upon motion of Director MacLeod, seconded by Director Maerkle and unanimously carried, the Board went out of closed session and returned to regular session at 4:32 p.m. with all Board members present. Consent Calendar: I Ratification of Checks; Purchase Orders: Adjournment : Director Maerkle made a motion approving the consent calendar seconded by Director Bonas and unanimously carried. The meeting was adjourned at 4:37 p.m. to the next regular meeting on November 21, 1984. I p ,A Respectf ly submitted, o$ President, Board of Directors .F /,7 2 / ,,/' / /q$&&/d& ./' ? *-\ / Sgcretary, Boa f Diredtors / I- -4- November 7, 1984