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HomeMy WebLinkAbout1984-11-21; Municipal Water District; MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF COSTA REAL MUNICIPAL WATER DISTRICT, HELD ON NOVEMBER 21, 1984, AT 2:OO P.M., AT 5950 EL CAMINO REAL, CARLSBAD, CALIFORNIA 92008 The meeting was called to order at 2:Ol p.m. by President Almack with Directors Bonas, Kelly, Maerkle and Almack answering roll call. Also present were General Manager Meadows, Controller Brammell, Superintendent Musser, District Engineer Kubota and Executive Secretary. Director-elect Haasl, Larry Willey, Terry Rodgers, Ruth Honnold, William Simpson (GenCom, Inc.) and several representatives of the bidding companies also attended. I Bid Opening: Tri-Agencies Controller Brammell read each Pipeline Terminal Reservoir: bid and the bidder's name as the bid packets were opened. The three apparent low bidders are: Charles F. Heick Contractors at $1,340,000; Westam Builders at $1,397,884; and DVY Construction Company at $1,406,000, The District Engineer advised that a spread sheet of all the bids will be prepared and mailed to all bidders. President Almack said that the award will be made at the Board meeting on December 5, 1984. Approval of Minutes: Upon motion of Director Bonas, seconded by Director Maerkle and unanimously carried, the minutes of the regular Board meeting of November 7, 1984, were approved as corrected. I Oral Communications from General Manager Meadows said the Audience: Appeal of that Mr. Grosse is either sat- Major Facilities Charge isfied with his response (see agenda packet) or he may be planning to attend a later Board meeting. Organizational Reports: San Diego County Water Authority: Director Maerkle reported on their last meeting which is continuing discussions on additional Colorado River water. He added that the new assistant chief engineer is Bob Melbourne. Imperial Irrigation District was discussed as a possible water source. A tour is being planned by the committee members to view the Imperial Valley and the Mexican aqueduct. Presidents & Managers Council No report. of Water Utilities: San Diego County Chapter of The General Manager advised California Special Districts that the next meeting will be Association: held on Wednesday, December 12 at the Stoneridge Country Club and requested formal action authorizing District participation. Director Maerkle made the motion, seconded by Director Bonas and unanimously.carried. Reservations will be taken at the next Board meeting. ACWA Conference - Monterey . Director Bonas advised that November 27-30, 1984 Susan Haasl, Director-elect, has expressed an interest in attending this conference next week, including the special directors' leadership seminar. President Almack said he would like to see Ms. Haasl attend the meetings. Director Bonas made a motion authorizing Ms. Haasl's attendance, seconded by Director Maerkle and unanimously carried. Association of Water Reclamation Director Bonas announced the Agencies of North County: next meeting of this group on December 6 at 9 a.m. at the Olympia Resort Hotel. Reservations can be made with the group's secretary. Committee Reports: Engineering and Operations: Lease of District Property: Director Kelly reviewed the Mobile Telephone Facility-- Committee's meeting with Mr. Gencom, Inc. Simpson, Gencom's represen- tative, with the consensus being agreement with Gencom's request. Mr. Simpson described briefly the proposed antenna and building. Mr. Meadows explained that the lease agreement forms need to be reviewed in order to develop a lease for the District, assuming that the Board agrees with the request. Gencom currently. has lease agreements with other water agencies that can also be reviewed. The major use permit has been granted by the County of San Diego. Discussion followed, and AMPS, now known as PacTel, was mentioned. This company originally wanted to establish an antenna at our Squires Dam site, but now also wishes to locate at our "D" reservoir site along with Gencom. This is a separate issue and not under consideration today. It was the Board's consensus that Staff should proceed with the lease reviews so that recommendations can be presented to the Board. Tri-Agencies Pigeline Extension District Engineer Kubota rec- to Ellery Reservoir ommended that this go back to committee for further review and be brought to the Board at the next Board meeting. Director Kelly made a motion to that effect, seconded by Director Maerkle and unanimously carried. Site Study: 'ID" Reservoir The District Engineer referred Expansion to the material in the agenda packet and recommended that the Board authorize him to proceed with the first phase at.a cost of $6,000. Discussion followed regarding the urgency of the study as well as the best location for expansion. The property being considered is owned by Mr. Gil Kaiser, who objected to the original location proposed by the GenCom people for their antenna and building. Director Bonas felt a few large tanks located together, possibly on the Squires I1 property, would be better than having tanks scattered on every hill top. Using slightly lower elevations for tanks was also discussed. Director Bonas felt that maybe now is the time for a new master plan to determine our actual current needs and population predictions. SO we can be prepared for the future. Director Bonas requested that since this agenda item as well as 7.A.1. (Squires Dam Repair Work), 8.A.1. (Site Study: Evans Point Reservoir) and 10.D. (Ratification .... La Costa Hi Reservoir .... ), all have a commonality, i.e. all are studies, and could be addressed together. Mr. Kubota suggested that the I'D" Reservoir site study could be referred back to the Engineering and Operations Committee so that Staff can work with the Committee to prepare a formal report for the Board. I I I The composition of the Committee was brought up since Director MacLeodwillbe leaving at the end ofthe year. It was felt that these items could be covered in-depth at an adjourned board meeting on December 3. General Manager Meadows gave management's point of view. Two years ago the Board authorized a revised comprehensive master plan. Mr. Kubota has indicated that he will have the draft of. the preliminary engineering data out on December 1. Mr. Meadows is working on some of the preliminary cost figures and putting together a. financial projection. The ultimate goal is a comprehensive program to present to the Board. Mr. Meadows suggested a presentation by Mr. Kubota on December 5 at the regular Board meeting. It was decided to continue the agenda items mentioned in paragraph one (6.A.2, 8.A.1. and 10.0.) to the next Board -2- November 21, 1984 meeting. Mr. Kubcza was authorized to give his informational report on 8.A.l. today. Recess: President Almack called for a recess at 3:15 p.m. The meeting reconvened-at 3:32. District Engineer: Capital Projects: Site Study: Evans After Director Kelly left the Pointe Reservoir meeting, District Engineer Kubota.referred to his report with attachments in the agenda packet. After reviewing and discussing the findings to date, he recommended that this project be referred to the Engineering and Operations Committee. He said ..,:he would work with Staff to prepare a full presentation showing elevations and areas serviced. Director Maerkle made a motion that this be referred to the Engineering and Operations Committee, seconded by Director Bonas and unanimously carried. Director Bonas volunteered, and President Almack appointed her, to substitute for Director Kelly when this project is discussed by the Engineering and Operations Committee. Committee Reports: Headquarters Expansion: Proposals for New Office Director Maerkle asked the and Shop Facilities Manager if the promised pro- posals had been received. Since they have not arrived he said he will contact the builders again. Implementation (Water Service Agreement): Supplement Re: Repair and The General Manager referred Maintenance of Fire Hydrants to the draft supplement (see agenda packet) as prepared by our Legal Counsel. He reviewed negotiations with the City to date on this matter. Although the program is basically implemented at this time, a supplement to the Water Service Agreement is needed. The draft has been reviewed and approved by the Implementation Committee and Staff. Mr. Meadows recommended formal Board action approving the draft for transmission to the City for their review and approval. At that time our Board will take final action to ratify and sign the supplement. Mr. Swirsky will be preparing an attachment to this supplement which will be an agreement form to be used when the District agrees to maintain privately owned fire hydrants. Director Bonas made a,motion approving this supplement for transmission to the City for their approval, seconded by Director Maerkle and unanimously carried. General Manager: Operations and Maintenance: I I Squires Dam Repair Work General Manager Meadows re- ferred to his memorandum with attachments (see agenda packet). He reviewed the correspondence and State inspections leading up to the present "non-negotiable" directive from the State that the valve be repaired. Discussion followed regarding alternatives to repairing the existing valve and the District Engineer felt that someone experienced in underwater construction is needed. Director Bonas made a motion that the District instruct our Engineer to prepare the necessary documents to secure RFP's (Requests for Proposals) for the valve replacement at Squires Dam by the first'meeting of December. Also, to help Woodside/Kubota, she asked that the General Manager prepare a list of potential -3- November 21, 1984 firms fromwhichthe Board could select anumber of firmsto send .RFP's. Discussion followed as to the type of physical work involved in the repair of the existing valve. Mr. Meadows said that in discussions with the State they have agreed that there are acceptable alternatives. Director Bonas's motion died for lack of a second.- The General Manager recommended a formal budget authorization of $200,000 so the State can see that we have appropriated the funds. Director Maerkle made a motion to proceed and authorize a budget of $200,000. Discussion followed with Mr. Meadows explaining that the procedure regarding the time frame, specifications, RFP's, etc., will have to be prepared. Director Kelly seconded the motion and it was unanimously carried. Mr. Meadows said if the meeting on December 5 can be a kind of workshop the Board can get the "big picture" of all the proposed projects. Finance and Administration: Correspondence Re: City- General Manager Meadows re- owned Water Facilities ferred to his letters to the City (see agenda packet) for Correspondence Re: Water information only. System Master Plan District Engineer: Development Program: Approval of Plans and Documents: District Engineer Kubota re- Camino Hi1 1s Mobile Home Park ferred to his memorandum in the agenda packet and distributed a sketch showing the proposed water system. Discussion followed regarding the private system and responsibility for future repairs, as well as the reimbursement agreement. Mr. Kubota said the reimbursement will be limited to the actual costs to the developer, in the agreement prepared by Legal Counsel Swirsky. Director Kelly made a motion approving engineering construction drawings, final tract map, subdivision agreement, relocation/re- imbursement agreement, acceptance of easements, execution of quitclaim deeds and authorization of all necessary signatures, seconded by Director Maerkle and unanimously carried. Director Maerkle made.a motion directing Staff to prepare a draft ordinance establishing guidelines for water systems in any future "own-your-own-lot" mobile home parks, seconded by Director Bonas and unanimously carried. I I I Approval of Plans and Documents: District Engineer Kubota re- Carlsbad Tract 81-10 -- College ferred to his memorandum in Boulevard Offsite Improvements; the agenda packet and dis- Carlsbad Research Center, Unit 2 played a map. He reviewed the mended -Board approval of the engineering construction drawings, approval of the improvements agreement, acceptance of required easements and authorization for required signatures. Director Maerkle made the motion with the stipulation that this be funded by the Koll Company, seconded by Director Bonas and unanimously carried. . proposed project and recom- Approval of Plans and Documents: The District Engineer referred Carlsbad Tract 83-2 - Unit No. 4, to his memorandum in the Sea Pines agenda packet and displayed a map on which he pointed out and explained this proposed project. He recommended Board approval of the engineering construction drawings and subdivision agreement and authorization of the appropriate signatures on the documents. Director Bonas' made the motion, seconded by Director Maerkle and unanimously carried. -4- November 21, 1984 Consent Calendar: Ratification of Checks; After a brief discussion Ratification of Investments; Director Maerkle made a motion Purchase Orders; approving the consent calendar Ratification of Agreement and items as listed herein, .sec- Approval of Amendment: Escrow onded by Director Kelly and Agreement re La Costa Hi Res- unanimously carried, ervoir, Schedule 11; Weardco Construction Corporation; Offer and Acceptance of Water System Facilities: Carlsbad Tract 82-14 -- Templin Heights, Unit No. 3: I Adjournment: President Almack advised that this meeting of November 21, 1984, is being adjourned to December 3, 1984, at 1O:OO a.m. This portion of the meeting was adjourned at 4:52 p.m. Respectfully submitted, fi President, Board of Directors LI 66 Secretary, I / I -5- November 21, 1984.