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HomeMy WebLinkAbout1984-12-05; Municipal Water District; MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF COSTA REAL MUNICIPAL WATER DISTRICT, HELD ON DECEMBER 5, 1984, AT 2:OO P.M., AT 5950 EL CAMINO REAL, CARLSBAD, CALIFORNIA 92008 The meeting was called to order at 2:02 p.m. by President Almack with Directors MacLeod, Kelly, Maerkle and Almack answering roll call. Director Bonas arrived at 2:15 p-m. Also present were General Manager Meadows, Controller Brammell, Superintendent Musser (2:15), Legal Counsel Swirsky, District Engineer Kubota and Executive Secretary. Harold Engelmann, Terry Rodgers, Larry Dossey (Jaykin Engineering), Larry Willey and representatives of the bidding companies also attended. I Bid Opening: Santa Fe I1 Legal Counsel Swirsky read Reservoir each bid and the bidder's name as the bid packets were opened. The three apparent low bidders are: Weardco Construction at $2,387,000; Charles F. Heick Contractors at $2,513,700; and DVY Construction Company at $2,583,000. President Almack advised that a spread sheet will be prepared by our District Engineer's office and copies mailed to all the bidders. The award will be made at the Board meeting on December 19, 1984. Contract Award: Tri-Agencies The District Engineer re- Pipeline Terminal Reservoir ferred to his memorandum with attached spreadsheet in the agenda packet, and recommended that the contract be awarded to Charles F. Heick Contractors, Inc. Director MacLeod made the motion, seconded by Director Maerkle and unanimously carried. Organizational Reports: San Diego County Water Authority: Request for Payment of Taxes This is an annual request from the Local Area from the Water Authority. Our normal procedure is to deny the request. The General Manager recommended that the Board take action to decline this request. Director Maerkle made the motion, seconded by Director MacLeod and unanimously carried. Approval of Minutes: Upon motion of Director Bonas, seconded by Director Maerkle and unanimously carried, the minutes of the regular Board meeting of November 21, 1984, were approved as mailed. Organizational Reports (continued) Association of Water Director Bonas advised that Reclamation Agencies: this group will have a break- fast meeting tomorrow morning at 9:00 a.m. at the Olympic Resort Hotel, They will have election of officers and Mr. Kubota- is in charge of the program. Committee Reports: Engineering and Operations: Director MacLeod reported on this meeting which he chaired in Director Kelly's absence. Director Bonas substituted for Director Kelly who did not attend because of conflict of interest regarding the Evans Point Reservoir. Repair/Replacement of Squires General Manager Meadows ad- Dam Inlet-Outlet Valve vised that the Committee's recommendation is that the Board authorize Staff to proceed with the first two steps as described in the Engineer's project report outline (copy in agenda packet) for a cost not to exceed $5,000. Director MacLeod made the motion, seconded by Director Kelly and unanimously carried. I I Evans Point Reservoir After Legal Counsel instructed Site Study Director Kelly not to parti- cipate in this discussion or make any comments, the District Engineer displayed a tract map of the Kelly Ranch and explained that the proposed reservoir could havea floor elevationas lowas 325 feet. If this is acceptable tothe Board this information can be given tothe developer sohe can select some alternate sites to present to the District. Legal Counsel recommended that the Board accept the recommendation of the Engineering and Operations Committee that the floor of the reservoir cannot be less than 325 feet elevation. After discussion, Director Maerkle made the motion, seconded by Director MacLeod and unanimously carried. 'ID" Reservoir Expansion Director MacLeod reviewed the Site Study Engineer's scope of work (in agenda packet). After a brief discussion Director MacLeod made a motion approving "Scope of Study" items A-D at a cost not to exceed $6,000, seconded by Director Bonas and unanimously carried. Tri-Agencies Pipeline Extension Director MacLeod advised that to Ellery Reservoir this item is being held over. The General Manager explained that this will be one subject of a meeting at the Staff level (City and District), and finally the Joint Committee (Mayor, President of the Board, City Manager and District Genera.1 Manager). The issue concerns funding of projects serving former City service areas from the City water fund. Staff and Committee recommendation is that no Board action is necessary at this time. Staff Presentation: Long Range The District Engineer dis- Capital Facility Requirements played the "Water District Master Plan" (preliminary map) and pointed out existing and proposed water lines and reservoirs to accommodate population changes at build out (estimated as high as 160,000). Discussion followed. No action required. I I Implementation (Water Service Agreement) No report. Headquarters Expansion Director Maerkle advised that he had been out of town but would have the information to the General Manager by next Monday. San Diego Chapter; California Reservations were made with Special Districts Assocition the secretary for this dinner meeting scheduled in Poway on December 12, 1984. General Manager: Operations and Maintenance: The General Manager referred to the Superintendent's report in the agenda packet. He added that we are shut down for seven days due to the Water Authority's aqueduct. No problems are foreseen. Mr. Meadows introduced Robert Wade, our new Engineering Technician 11, to the Board members. Finance and Administration: Certificate of Participation General Manager Meadows re- Disbursement Procedures - quested Board approval of con- La Costa Hi Reservoir struction progress payment No. 3 in the sum of $58,870.51 to Thibodo Construction Company. Director Bonas made the motion, seconded by Director Maerkle and unanimously carried. The Manager then requested Board action approving progress payment No. 7 in the amount of $74,771.36 to Weardco Construction Corporation. Director Maerkle made the motion, seconded by Director Bonas and unanimously carried. I -2- December 5, 1984 Board approvai of Disbursement Certificate No. 4 in the total sum of $158,159-08 was then requested. Director Bonas made the motion, seconded by Director Maerkle and unanimously carried. District Engineer: Capital Projects: Water Main Replacement in Pi0 District Engineer Kubota re- Pic0 Drive and Highland Drive: ferred to his memorandum with Progress Payment No. 3 attached Progress Payment Es- timate No. 3 in the amount of $19,024.47 to Bob Baker Construction, and recommended Board approval of the payment. Director Maerkle made the motion, seconded by Director Kelly and unanimously carried. Development Program: Approval of Plans; Agreements The District Engineer referred and Easements: Carlsbad Tract to his memorandum in the a- 84-14 -- Unit 1, Tamarack Pointe genda packet and displayed a map reviewing this developer's proposals. He recommended Board action approving engineering construction drawings, approval of the final tract map, approval of subdivision agreement and reimbursement agreement, acceptance of all required easements and authorization of all necessary signatures. Director Maerkle made the motion, seconded by Director Bonas and unanimously carried. I Legal Counsel: Legal Counsel Swirsky advised that the District has possession of the Santa Fe I1 reservoir site as of today, per a court order under the eminent domain proceedings. Consent Calendar: I Ratification of Checks Director Maerkle made a motion approving the cons,ent calendar items as shown, seconded by Director Kelly and unanimously carried. Directors' Reports: League of Women Voters: Director Kelly reported on his meeting.with representatives of this group and Mr. Meadows, and reviewed some of their questions. This will be reported in their publication. WOW! Presentation Director Bonas reminded the Tuesday, December 11, 1984 Board of the awards presen- tation to the student winners beginning at 7:OO p.m. Directors are asked to be there at 6:45 p.m. Xeriscape '85 Seminar Director Bonas displayed a March 21-22, 1985 poster announcing this seminar on conservation of water through creative landscaping (dry landscaping). It will be held in Costa Mesa. She suggested putting an article in the District publication and placing the poster in the library to make the public aware. Adjournment: The meeting was adjourned at 3:54 p.m. to the next regular meeting on December 19, 1984. I VhA / 4 ctfully s mitted, I,&? .A / President, Board of Directors Se%retary, Boa of Directors -3- December 5, 1984 DECLARATION OF SERVICE,BY MAIL - I I, the undersigned, say: That I am a citizen of the United States, over eighteen (18) years of age, resident and employed in.:the County of San Diego, State of California, in which county the within-mentioned mailing occurred , and not a party to the subject cause or proceeding. My business address is 2745 Jefferson Street, Carlsbad, California. I served the Notice of Special Meeting of December 13, 1984, of which a true and correct copy of the. document filed in the proceeding is I affixed, by placing a copy thereof in a separate envelope for each addressee named in Exhibit "A" , attached hereto and incorporated herein by reference, addressed to each such addressee, respectively, at the address shown in Exhibit "A". Each envelope was then sealed and with the postage thereon fully prepaid, deposited in the United States mail by me at Carls- bad, California, on December 11, 1984. There is a delivery service by United States mail at each place so addressed or regular communi- cation by United States mail between the place of mailing and each place so addressed. I declare under penalty of perjury that the foregoing is true and correct. Executed on December 11, 1984, at Carlsbad, California. I A& v 61 A l9-kl.L ) . BARBARA C< SOULE I DONALD A. MacLEOD 755 Camellia Place Carlsbad, California 92008 MARGARET J. BONAS 241 Olive Avenue Carlsbad, Califor'nia 92008 NORMAN A. ALMACK 2392 Pi0 Pic0 Drive Carlsbad, California 92008 .. ALLAN 0. KELLY' 4679 El Camino Real Post Office Box 1065 Carlsbad, California 92008 FRED W. MAERKLE 5032 Tierra Del Oro Post Off ice Box 398 Carlsbad, California 92008 1 JACK KUBOTA District Enaineer Costa Real Municipal Water District ' 2465 Pi0 Pic0 Drive ~ Post Office Box 1095 Carlsbad, California 92008 WILLIAM C. MEADOWS General Manager Costa Real Municipal Water District 5950 El Camino Real Carlsbad, California 92008 I EXHIBIT "A"